HomeMy WebLinkAboutItem 17 - Playground EquipmentMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER '(
MEETING DATE: NOVEMBER 15, 2011
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE
PLAYGROUND EQUIPMENT AS A SOLE SOURCE AND
THROUGH AN INTERLOCAL AGREEMENT WITH THE LOCAL
GOVERNMENT PURCHASING COOPERATIVE (BUYBOARD)
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of playground
equipment for Faith Christian Park through an interlocal agreement with Local
Government Purchasing Cooperative (Buyboard) and as a sole source brand
determined by the Parks and Recreation Department. The total cost of this purchase is
not to exceed $60,000.
FUNDING SOURCE:
Funds are available in account 174 - 74015- 067 -000 Street Maintenance /Capital
Replacement/Playground Accessibility in the amount of $60,000.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Agreement with the
Local Government Purchasing Cooperative (Buyboard.com) as allowed by Texas Local
Government Code, Section 271.102. COOPERATIVE PURCHASING PROGRAM.
Bids were taken by the Cooperative and a contract was awarded to the vendor shown
below under contract number 346 -10. The Interlocal Agreement and Cooperative
Purchasing Agreement satisfy all bidding requirements under the Local Government
Code.
This request is to approve the purchase and replacement of the playground structure at
Faith Christian School. The current structure is 13 years old. Prior to Faith Christian
School purchasing the property from GCISD, the City of Grapevine had an agreement
with GCISD to take a small portion of property on the campus and develop a
neighborhood park. The City first constructed a tennis court and then a play area. The
tennis court has been removed from the park but the play equipment remains. Once
Faith Christian purchased the property from GCISD, officials at the school agreed to
November 9, 2011 (8.11a11/p11)
allow the City to use the area as a neighborhood park. Since the park is on property
owned by Faith Christian School, staff has referred to the park as Faith Christian Park.
Staff recommends approval.
GR
November 9, 2011 (8:11a111p11)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE
PLAYWELL GROUP AS A SOLE SOURCE PROVIDER AS
DETERMINED BY THE PARKS & RECREATION
DEPARTMENT FOR PLAYGROUND EQUIPMENT AND
INSTALLATION AND AUTHORIZATION TO PURCHASE
UNDER AN INTERLOCAL CONTRACT WITH BUYBOARDAS
A ONE -TIME PURCHASE AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Agreement
with the Local Government Purchasing Cooperative (Buyboard.com) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) has
established a contract with Playwell Group for playground equipment.
WHEREAS, the City of Grapevine, Texas has a need to replace the playground
equipment at Faith Christian Park and the Department's specifications are such, through
staff evaluation, that the only vendor that can meet the specifications is Playwell Group.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of playground equipment through an Interlocal Agreement with the Local Government
Purchasing Cooperative (Buyboard.com) for $60,000.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of November, 2011.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. N. 2