HomeMy WebLinkAboutItem 26 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of September, 2022 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
Assistant City Manager
City Attorney
City Secretary
Mayor Tate called the meeting to order at 7.30 p.m. in the City Council Chambers.
Item 1. Invocation
Mayor Pro Tern Darlene Freed gave the invocation.
Item 2. Posting of the Colors and Pledges of Allegiance
The Order of the Arrow posted the colors and lead the Pledges of Allegiance.
Item 3. Citizen Comments
Aram Azadpour, PO Box 2644, Grapevine refenced an email he sent to City Council
regarding the compensation of the Municipal Judge. He provided the email and requested
it be made part of the permanent record. The email is attached to the final minutes.
Tiffany Teal, 3225 West Grapevine Mills Boulevard, Grapevine described the rent
increases and management of the Terrawood Apartments.
PRESENTATIONS
Item 4. GrapeFest Co -Chairs. Carol and Michael Marchant, to present information
regarding the 36t" Annual GrapeFest — A Texas Wine Experience presented by the Bank
of the West that will take place September 15-18, 2022.
Carol and Michael Marchant updated Council on the activities planned for this year's
GrapeFest including the Choice Wine Tasting Classic, the Liberty Park Place Wine
Experience, the Charcuterie Workshops, the Champagne Terrace, the live music areas
with headliners Taylor Dayne and Jack Ingram, the Kid Zone, the GrapeStomp and the
Champagne Cork Shoot -Off. Mr. Marchant also thanked the Grapefest volunteers.
PUBLIC HEARINGS AND RELATED ITEMS
Item 5. City Council to conduct a public hearing relative to the Fiscal Year 2022-2023
annual operating budget and take anv necessary action.
Mayor Tate declared the public hearing open.
Chief Financial Officer Greg Jordan presented this item along with items 6 and 7. The
Fiscal Year 2022-2023 budget was designed with inflation pressures and compensation
needs considered. This year's budget is a 12% increase from the Fiscal Year 2021-2022
budget for a total of $191,280,511.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Freed
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 6. Consider Ordinance No. 2022-054 adopting the Fiscal Year 2022-2023 Citv of
Grapevine Annual Operating Budget and take anv necessary action.
Chief Financial Officer Jordan presented this item at the same time he presented item 5
Motion was made to approve Ordinance No. 2022-054 adopting the Fiscal Year 2022-
2023 City of Grapevine Annual Operating Budget.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council September 6, 2022 Page 2
ORDINANCE NO. 2022-054
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE
CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2022 AND ENDING
SEPTEMBER 30, 2023; PROVIDING FOR INTRA- AND
INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING
FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN
EMERGENCY; AND PROVIDING AN EFFECTIVE DATE
Item 7. Consider Ordinance No. 2022-055 adopting an ad valorem tax rate of 0.271775
per $100 valuation for tax vear 2022 and fiscal vear 2023 and take anv necessary action.
Chief Financial Officer Jordan presented this item to Council and stated this tax rate was
a decrease of 0.013% from the previous budget.
Motion was made to approve Ordinance No. 2022-055 adopting an ad valorem tax rate
of 0.271775 per $100 valuation for tax year 2022 and fiscal year 2023.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-055
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE
FOR TAX YEAR 2022 LEVYING TAXES TO BE ASSESSED
ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF
THE CITY OF GRAPEVINE, TEXAS; PROVIDING
PENALTIES AND INTEREST FOR THE DELINQUENT
TAXES; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
NEW BUSINESS
Item 8. Consider Ordinance No. 2022-056 amending the Grapevine Code of Ordinances.
Chapter 16, Parks and Recreation. Section 16-32 (A) implementing new rates for the golf
fees effective October 1. 2022 for the Grapevine Municipal Golf Course and adding
provision to allow Golf Course Director of Operations to adiust rates to maintain the 50
percentile market rate equivalent with Citv Manager approval, and take anv necessary
action
City Council September 6, 2022 Page 3
Golf Director Robert Singletary presented this item to Council. The proposed rates will
keep the Grapevine Municipal Golf Course in the 50t" percentile of the Metroplex public
golf courses.
Motion was made to approve Ordinance No. 2022-056 amending the Grapevine Code of
Ordinances, Chapter 16, Parks and Recreation, Section 16-32 (A) implementing new
rates for the golf fees effective October 1, 2022 for the Grapevine Municipal Golf Course
and adding provision to allow Golf Course Director of Operations to adjust rates to
maintain the 50th percentile market rate equivalent with City Manager approval
Motion: Slechta
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-056
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE CODE OF
ORDINANCES CHAPTER 16 PARKS AND RECREATION,
SECTION 16-32(A) RELATIVE TO GRAPEVINE MUNICIPAL
GOLF COURSE FEES; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF FIVE HUNDRED DOLLARS
($500.00) FOR EACH OFFENSE AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OR ON WHICH AN OFFENSE OCCURS OR
CONTINUES; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 9. Consider Ordinance No. 2022-057 amending Ordinance No. 95-35, as amended,
to renew the franchise agreement with Republic Services to provide cart trash service
and extend the term of the franchise, consider Ordinance No. 2022-058 amending the
Grapevine Code of Ordinances. Chapter 25 Utilities and Services. Article III Solid Waste
Disposal relative to residential solid waste and recvcling collection rates and take anv
necessary action.
Environmental Services Manager Dewey Stoffels presented this item and answered
questions from Council. The Fiscal Year 2023 residential rate for solid waste disposal will
be $16.91. The rate will adjust to $18.29 in Fiscal Year 2024 with further rate increases
based on the formula of Consumer Price Index for Garbage and Trash. In 2024, Republic
Services will begin roll -cart trash pickup services.
Motion was made to approve Ordinance No. 2022-057 amending Ordinance No. 95-35,
as amended, to renew the franchise agreement with Republic Services to provide cart
trash service and extend the term of the franchise and consider Ordinance No. 2022-058
City Council September 6, 2022 Page 4
amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, Article
III Solid Waste Disposal relative to residential solid waste and recycling collection rates.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-057
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 95-35,
AS AMENDED, THE SOLID WASTE FRANCHISE;
EXTENDING THE TERM OF THE FRANCHISE TEN (10)
YEARS; PROVIDING A SEVERABILITY CLAUSE;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
ORDINANCE NO. 2022-058
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES, CHAPTER 25 UTILITIES AND
SERVICES, ARTICLE III SOLID WASTE DISPOSAL;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 10. Consider lighting improvements in public parking lots and associated pedestrian
access improvements to serve the downtown area by awarding informal requests for
quotes for HDPE conduit installation from Predur Underground Construction Inc.:
Hvdrovac services from AIMS Companies: and traffic light poles from Wholesale Electric
Supply: Ordinance No. 2022-059 appropriating the funds: and take anv necessary
action
Development Engineer and Construction Manager John Robertson presented this item
to Council and answered their questions. The proposed plan includes pedestrian access
improvements on Main Street between Dallas Road and Northwest Highway, and
improvements of street lighting in several parking lots along Main Street for an estimated
amount of $275,000.
Motion was made to approve the informal request for quotes for conduit installation,
Hydrovac services and traffic light poles; and Ordinance No. 2022-059 appropriating
funds in the Capital Projects Streets Fund.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council September 6, 2022 Page 5
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-059
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $275,000 IN THE CAPITAL
PROJECTS STREETS FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
Council Member O'Dell requested item 19 be removed from consent. Council Member
Rogers requested item 16 be removed from consent. These items were considered
individually after the remaining consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider an annual insurance oolicv for Medical and Rx Stop Loss with HCC.
Chief Financial Officer Jordan and Human Resources Director Rachel Huitt
recommended approval of the annual insurance policy for Medical and Rx Stop Loss
insurance for an estimated amount of $810,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 12. Consider the renewal of a service contract for datacenter system and network
administration from LEAF TCS.
Chief Technology Officer Tessa Allberg recommended approval of the renewal of the
service contract with LEAF TCS to provide services to include virtual network system
administration and support, datacenter physical network support and maintenance,
network infrastructure planning/troubleshooting, and system and network monitoring for
an amount not to exceed $80,000.
City Council September 6, 2022 Page 6
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider entering into an Interlocal Agreement for mutual access to Bibliotheca
cloudLibrary digital resources for the Librarv.
Acting Library Director Chad Hetterley recommended approval of the Interlocal
Agreement to expand public access to digital content by sharing Biblioteca cloudLibrary
digital resources with other participating Texas libraries for an amount not to exceed
$11,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 14. Consider contracts with Smith Lawn and Tree, as the orimary vendor, and Arbor
Masters Tree Service, as the secondary vendor, for tree maintenance services.
Parks and Recreation Director Chris Smith recommended approval of the agreements to
establish fixed hourly rates for a variety of tree maintenance services on an as -needed
basis for an estimated annual amount of $350,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 15. Consider the purchase of a drone light show for the Citv of Grapevine holidav
light show from Skv Elements. LLC and Ordinance No. 2022-060 appropriating the
funds.
Parks and Recreation Director Smith recommended approval of the purchase of a drone
light show to be held on December 3 and 17. The appropriating of funds of $22,000 will
be available in the Special Revenue Fund resulting from sponsorship contributions from
Hotel VIN and Harvest Hall. Funds of $10,000 are available in the General Fund for a
total amount not to exceed $32,000.
City Council September 6, 2022 Page 7
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2022-060
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT OF $22,000 IN THE SPECIAL
REVENUE FUND TO BE RECEIVED FROM HOTEL VIN
AND HARVEST HALL; AUTHORIZING THE
APPROPRIATION OF $227000 IN THE SPECIAL REVENUE
FUND; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
Item 17. Consider the disposition of public land at 1937 Camelot Drive to the property
owners at 1929 Camelot Drive and 1943 Camelot Drive.
Public Works Director Bryan Beck recommended approval of the disposition of the vacant
lot located at 1937 Camelot Drive to the adjacent homeowners.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 18. Consider an Interlocal Agreement with the Citv of Euless for an emergencv
water interconnect.
Public Works Director Beck recommended approval of an Interlocal Agreement with the
City of Euless for an interconnect that is approximately 550' west of the Euless Grapevine
Road/Main Street and Glade Road intersection.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
City Council September 6, 2022 Page 8
Item 20. Consider annual contract for the purchase of various fuels with US Oil.
Public Works Director Beck recommended approval of the contract to establish fixed
annual pricing for various fuels to be used on an as -needed basis for an annual estimated
amount of $900,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 21. Consider changing the start time of the October 4, 2022 Citv Council meeting to
5.30 o.m. to allow the Citv Council to attend neighborhood National Night Out events.
City Secretary Tara Brooks recommended approval of the item to change the start time
of the October 4, 2022 City Council meeting to 5.30 p.m.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 22. Consider the minutes of the August 16, 2022 Regular Citv Council meeting and
the August 31, 2022 Special Citv Council meeting.
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 16. Consider Resolution No. 2022-011 authorizing the second amendment to the
Ground and Tower Lease Agreement with T-Mobile West. LLC for the purpose of
installing, operating, and maintaining a communications facility on the Dove water tower.
1702 Sagebrush Trail.
Assistant City Manager Jennifer Hibbs introduced Chris Mayo with T-Mobile West, LLC
who answered questions from Council about coverage and future antennas.
City Council September 6, 2022 Page 9
Motion was made to approve the resolution authorizing the second amendment to the
Ground and Tower Lease Agreement for the Dove water tower.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2022-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE SECOND
AMENDMENT TO THE GROUND AND TOWER LEASE
AGREEMENT WITH T-MOBILE WEST LLC, FOR THE
INSTALLATION OF COMMUNICATIONS EQUIPMENT
INCLUDING ANTENNAS, CABLES AND OTHER
COMMUNICATION INSTRUMENTS ON THE DOVE WATER
TOWER AND PROVIDING AN EFFECTIVE DATE
Item 19. Consider an informal request for quote for an annual contract for generator
maintenance with Diversified Power Svstems.
Public Works Director Beck recommended approval of a contract for generator
maintenance for an annual amount of $24,100.
Council Member O'Dell stated her question was answered in the memo and a
presentation was not needed.
Motion was made to approve the informal request for quote for an annual contract for
generator maintenance.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8.09 p.m.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of September, 2022.
City Council September 6, 2022 Page 10
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council September 6, 2022 Page 11