HomeMy WebLinkAbout2022-09-22 Regular Meeting1P �T E
�i4� 9 Al S
LV
AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, SEPTEMBER 22, 2022 AT 4:00 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
PUBLIC HEARING 4:00
Public Hearing to obtain input from the public in reference to the Agency's 2023 —
2027 Five Year Capital Plan, the 2023 Annual Plan, revised 2019 - 2022 Annual
Plans, Dwelling Lease, Admission and Continued Occupancy Policy and other
policies.
CALL TO ORDER
REGULAR MEETING
CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by
completing a Citizen Appearance Request form with the Executive Director. A
member of the public may address the Board of Commissioners regarding an item
on the agenda either before or during the Board's consideration of the item, upon
being recognized by the Chair of the Board or upon the consent of the Board. In
accordance with the Texas Open Meetings Act, the Board is restricted in
discussing or taking action during Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
3. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through September 19,
2022
NEW BUSINESS
4. Consideration of the minutes from the August 26, 2022 meeting and take any
necessary action.
5. Consideration of Resolution No. 22-03 approving the changes to the Agency's
2023 — 2027 Five Year Capital Plan, the 2023 Annual Plan, revised 2019 - 2022
Annual Plans, Dwelling Lease, Admission and Continued Occupancy Policy and
other policies.
6. Consideration and approval of Resolution No. 22-04, to adopt the utility
allowance schedule for 2023.
7. Consideration and approval of Resolution No. 22-05, to adopt the 2023 flat rent
schedule for 2023.
8. Consideration and acceptance of the audited financial statements for year ended
December 31. 2021.
9. Consideration and acceptance of the July 2022 monthly financial statements and
take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on September 19, 2022, by 4:00 p.m.
Ja a verett
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 22nd day of
September 2022, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following
members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice Chair/Finance
Bettye Bratcher
Resident Commissioner
Teri Rhodes -Cantu
Commissioner
Bruce Woodward
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell City Council Liaison
Jane Everett Executive Director
Chairperson Troeger called the meeting to order at 4:00 p.m.
Item #1 Public Hearina to obtain input from the citv residents in reference to the chancres to the to the Aaencv's 2023
— 2027 Five Year Capital Plan, the 2023 Annual Plan. revised 2019 - 2022 Annual Plans. Dwelling Leas
Admission and Continued Occuoancv Policv and other oolicies
No citizens or residents attend the public hearing.
Commissioner McHugh moved and Commissioner Bratcher seconded to close the public hearing.
Public Hearing closed 4:01
REGULAR MEETING
Chairperson Troeger called the regular meeting to order at 4:02 p.m.
Item #2. Citizen Comments
No Citizen comments submitted
Item # 3 Report of the Executive Director (Informational Only)
A. Rent Delinauencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through September 19, 2022.
B. Capital Funds Report and Work in Proaress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Reoort of Public Housing Activitv and Issues
The Executive Director reported to the Board on the number of vacancies in 2022. GHA is updating the
units by putting in new floors, countertops, removal of the popcorn on the ceiling, and complete renovation of
the restrooms and showers.
NEW BUSINESS
Item #4 - Consideration of the minutes from the August 26. 2022 meetina and take anv necessary action.
The Board was provided the minutes from the August 26, 2022, meeting for approval.
Commissioner Rhodes -Cantu moved and Commissioner Woodward seconded to accept the August 26, 2022
minutes.
Ayes: Troeger, McHugh, Rhodes -Cantu, Woodward and Bratcher
Nays: None
Motion passed: 5-0
Item # 5 - Consideration of Resolution No. 22-03 aoorovino the chances to the Aaencv's 2023 — 2027 Five Year
Capital Plan. the 2023 Annual Plan. revised 2019 - 2022 Annual Plans. Dwellina Lease. Admission and Continued
Occuoancv Policv and other oolicies.
The Board was presented with the changes to the Agency's 2023 — 2027 Five Year Capital Plan, the 2023 Annual
Plan, revised 2019 - 2022 Annual Plans, Dwelling Lease, Admission and Continued Occupancy Policy and other
policies.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve Resolution No. 22-03 to
adopt the changes to the Agency's 2023 — 2027 Five Year Capital Plan, the 2023 Annual Plan, revised 2019 - 2022
Annual Plans, Dwelling Lease, Admission and Continued Occupancy Policy and other policies.
Commissioner McHugh moved and Commissioner Bratcher seconded that the meeting be adjourned
Ayes: Troeger, McHugh, Rhodes -Cantu, Woodward and Bratcher
Nays: None
Motion passed: 5-0
Item #6 - Consideration and aooroval of Resolution No. 22-04. to adopt the utilitv allowance schedule for 2023
The Board was presented with the utility allowance schedule for 2023.
Commissioner Rhodes -Cantu moved and Commissioner Bratcher seconded to approve Resolution No. 22-04 to
adopt the utility allowance schedule for 2023.
Ayes: Troeger, McHugh, Rhodes -Cantu, Woodward and Bratcher
Nays: None
Motion passed: 5-0
Item # 7 - Consideration and aooroval of Resolution No. 22-05. to adoot the 2023 flat rent schedule for 2023.
The Board was presented with the flat rent schedule for 2023.
Commissioner Woodward moved and Commissioner Rhodes -Cantu seconded to approve Resolution No 22-05 to
adopt the flat rent schedule for 2023.
Ayes: Troeger, McHugh, Rhodes -Cantu, Woodward and Bratcher
Nays: None
Motion passed: 5-0
Item #8 - Consideration and acceotance of the audited financial statements for vear ended December 31. 2021
The Board was presented with the audited financial statements for the period ending December 31, 2021.
Commissioner McHugh moved and Commissioner Bratcher seconded to accept the audited financial statements for
the period ending December 31, 2021.
Ayes: Troeger, McHugh, Rhodes -Cantu, Woodward and Bratcher
Nays: None
Motion passed: 5-0
Item #9 - Consideration and acceptance of the July 2022 monthly financial statements and take necessary action
The Executive Director presented the board with electronic copies of the July 2022 financial statements.
for review.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to accept the July 2022 financial
statements.
Ayes: Troeger, McHugh, Rhodes -Cantu, Woodward and Bratcher
Nays: None
Motion passed: 5-0
ADJOURNMENT
Commissioner Rhodes -Cantu moved and Commissioner Bratcher seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rhodes -Cantu, Woodward and Bratcher
Nays: None
Motion passed: 5-0
Meeting adjourned at 4:35 p.m
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 27th DAY OF OCTOBER 2022.
APPROVED:
l(__r xic'. -�.
Linda Troeger, Chair
ATTEST:
f J-
e Everett
Executive Director