HomeMy WebLinkAboutItem 31 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council and the Planning and Zoning Commission of the City of Grapevine,
Texas met in Regular Joint Session on this the 18th day of August, 2015 in the City
Council Chambers, Second Floor, 200 South Main Street, with the following members of
the City Council present:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
constituting a quorum with Council Member Darlene Freed absent, with the following
members of the Planning and Zoning Commission:
Larry Oliver
Chairman
BJ Wilson
Member
Gary Martin
Member
Beth Tiggelaar
Member
Dennis Luers
Member
Theresa Mason
Alternate
constituting a quorum with Commissioner Jim Fechter, Monica Hotelling and Bob Tipton
absent, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Mayor Tate called the meeting to order at 7:00 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (Parks and Recreation Department) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay, or expand in the City; deliberate the
offer of a financial or other incentive; with which businesses the City is
conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:33 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary under Section 551.072, and Section
551.087, Texas Government Code.
NOTE: City Council continued with the Regular Meeting in open session in the City
Council Chambers.
Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers.
INVOCATION
Commissioner Theresa Mason delivered the Invocation and led the Pledge of
Allegiance.
• - `
Item 2. Conditional Use Permit CU15-29 and Special Use Permit SU15-03 (Round 1
Mayor Tate declared the public hearing open.
Planning and Development Manager Ron Stombaugh reported the applicant was
requesting a conditional use permit to amend the previously approved site plans of
CU99-25 (Ord. 99-81) and SU99-09 (Ord. 99-82) for a planned commercial center,
specifically to allow the possession, storage, retail sale and on -premise consumption of
alcoholic beverages (beer, wine and mixed beverages) and a special use permit to
allow skill oriented games in excess of eight machines and eight billiard tables in
conjunction with a bowling alley entertainment complex. The property is located at 3000
Grapevine Mills Parkway and is zoned "CC" Community Commercial District.
Applicant Sean Butler answered questions from the Planning and Zoning Commission
and City Council.
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08/18/2015
No one spoke during the public hearing and there was not any correspondence to
report.
Motion was made to close the public hearing.
Motion:
Luers
Second:
Martin
Ayes:
Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
6-0
Motion was made to close the public hearing.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 3. Conditional Use Permit CU15-30 (A J's On Main)
Mayor Tate declared the public hearing open.
Planning and Development Manager Stombaugh reported the applicant is requesting a
conditional use permit to amend the previously approved site plan of CU95-12 (Ord. 95-
31) to allow the possession, storage, retail sale and on -premise consumption of
alcoholic beverages (beer, wine and mixed beverages), specifically to allow additional
outside dining in conjunction with a restaurant. The property is located at 651 South
Main Street and is zoned "CBD" Central Business District.
Applicant AJ Gillinger and the architect Lynn Carpenter answered questions from the
Planning and Zoning Commission and City Council.
Carl Young, 4113 Meadow Drive, Grapevine, Texas spoke about the number of
restaurants and wineries on Main Street.
There was not any correspondence to report.
Motion was made to close the public hearing.
Motion:
Wilson
Second:
Mason
Ayes:
Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
6-0
Motion was made to close the public hearing.
Motion: Coy
Second: Spencer
3
1: 1
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 4. Conditional Use Permit CU16-31 (Mesa Grill)
Mayor Tate declared the public hearing open.
Planning and Development Manager Stombaugh reported the applicant was requesting
a conditional use permit to amend the previously approved site plan of CU07-31 (Ord.
2007-58) to allow the possession, storage, retail sale and on -premise consumption of
alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant,
specifically to revise the floor plan, allow outside dining and outdoor speakers. The
property is located at 1000 Texan Trail #130 and is zoned "CC" Community Commercial
District.
Applicant Raul Reyes answered questions from City Council.
No one spoke during the public hearing and there were two letters in support.
Motion was made to close the public hearing.
Motion:
Luers
Second:
Tiggelaar
Ayes:
Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
6-0
Motion was made to close the public hearing.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 5. Conditional Use Permit CU15-33 (Bethel Center) and Final Plat of Lots 1A and
1 B, Block 1, Bethel Center being a replat of Lot 1 Block 1 Bethel Center
Mayor Tate declared the public hearing open.
Planning and Development Manager Stombaugh reported the applicant is requesting a
conditional use permit to amend the previously approved site plan of CU99-29 (Ord. 99-
89) for a planned commercial center, specifically to subdivide the lot into two lots. The
property is located at 1700 State Highway 121 and is zoned "CC" Community
Commercial District.
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08/18/2015
Applicants Johnathan Vinson and Kyle Harris answered questions from the Planning
and Zoning Commission and City Council.
No one spoke during the public hearing and there was one letter of support.
Motion was made to close the public hearing.
Motion:
Tiggelaar
Second:
Martin
Ayes:
Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
6-0
Motion was made to close the public hearing.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 6. Conditional Use Permit CU15-34 (Gaylord Paradise Springs Pool Complex)
Mayor Tate declared the public hearing open.
Planning and Development Manager Stombaugh reported the applicant is requesting a
conditional use permit to amend the previously approved site plans of CU 13-03 SPRC
and CU11-13 (Ord. 2011-26) for a planned commercial center in conjunction with a
hotel convention center and pool/waterpark complex, to allow the possession, storage,
retail sale and on -premise consumption of alcoholic beverages (beer, wine and mixed
beverages), specifically to allow the addition of an additional pool, water slides, play
structure, pool deck and cabanas. The property is located at 1000 Gaylord Trail and is
zoned "PCD" Planned Commerce Development District.
Applicant James Chamblin answered questions from the Planning and Zoning
Commission.
No one spoke during the public hearing and there was one letter of support.
Motion was made to close the public hearing.
Motion:
Wilson
Second:
Mason
Ayes:
Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
6-0
Motion was made to close the public hearing.
Motion: Lease
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08/18/2015
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 7. Conditional Use Permit CU15-35 (White Line Storage)
Mayor Tate declared the public hearing open.
Planning and Development Manager Stombaugh reported the applicant is requesting a
conditional use permit to allow for the development of a 116,450 square foot mini -
warehouse facility and a 32 foot pole sign. The property is located at 2850 State
Highway 121 and is zoned "CC" Community Commercial District.
Applicant Curtis Young gave a presentation and answered questions from the Planning
and Zoning Commission and City Council.
Bill Martinelli, 5646 Milton #203, Dallas, Texas spoke in opposition to this item.
There was one letter of opposition.
Motion was made to close the public hearing.
Motion:
Luers
Second:
Mason
Ayes:
Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
6-0
Motion was made to close the public hearing.
Motion:
Coy
Second:
O'Dell
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 8. Conditional Use Permit CU15-36 (History Maker Homes) and a Final Plat of
Lots 2A1 and 2A2, Block 2A, Grapevine Station being a replat of Lot 2A Block 2A
Grapevine Station
Mayor Tate declared the public hearing open.
Planning and Development Manager Stombaugh reported the applicant is requesting a
conditional use permit to amend the previously approved site plan of CU14-28 (Ord.
2014-41) for a planned business park, specifically to allow for the development of a
28,050 square foot office/showroom. The property is located at 1038 Texan Trail and is
zoned "BP" Business Park District.
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08/18/2015
Applicant Nelson Mitchell answered questions from the Planning and Zoning
Commission and City Council.
No one spoke during the public hearing. There was one letter in support and one letter
in opposition.
Motion was made to close the public hearing.
Motion:
Wilson
Second:
Luers
Ayes:
Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
6-0
Motion was made to close the public hearing.
Motion: Coy
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 9. Conditional Use Permit CU15-37 (Ferrari's)
Mayor Tate declared the public hearing open.
Planning and Development Manager Stombaugh reported the applicant requested to
table the public hearing to the September 15, 2015 Joint City Council and Planning and
Zoning Commission meeting.
Motion was made to table the public hearing to the September
Council and Planning and Zoning Commission meeting.
Motion: Wilson
Second: Mason
Ayes: Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays: None
Approved: 6-0
Motion was made to table the public hearing to the September
Council and Planning and Zoning Commission meeting.
Motion: Spencer
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
15, 2015 Joint City
15, 2015 Joint City
Item 10. Final Plat of Lots 3R1 and 3R2 Block A Shamrock Ventures Addition being a
replat of Lot 3R, Block A, Shamrock Ventures Addition
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08/18/2015
Mayor Tate declared the public hearing open.
Public Works Director Stan Laster reported the applicant requested to table the public
hearing to the September 15, 2015 Joint City Council and Planning and Zoning
Commission meeting.
Motion was made to table the public hearing to the September
Council and Planning and Zoning Commission meeting.
Motion: Mason
Second: Tiggelaar
Ayes: Oliver, Wilson, Martin, Tiggelaar, Luers and Mason
Nays: None
Approved: 6-0
Motion was made to table the public hearing to the September
Council and Planning and Zoning Commission meeting.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
RECESS AND RECONVENE
15, 2015 Joint City
15, 2015 Joint City
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider published
business.
Item 11. Citizen Comments
Laura Jenkins, 8101 Canyon Oaks Drive spoke about her son who is in prison for the
death of Officer Darren Medlin.
Item 12. Doug and Laurie Evans to present information on the 29th Annual GrapeFest
The 29th Annual GrapeFest will be held September 17-20, 2015 with four wine and food
pairing dinners, the Grapevine Golf Classic, the Italian Car Fest, and the Texas Wine
Tribute beforehand. This year's feature wines will be from Oregon and Argentina.
Item 13. Mayor Tate to present a proclamation for National Preparedness Month
Mayor Tate declared September National Preparedness Month.
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Item 14. Emergency Management Coordinator to present Grapevine Lake flooding
update.
Emergency Management Coordinator Elizabeth Dimmick stated the target lake level is
537 feet which should happen around September 14-16, 2015 depending on any future
rain. There will be a citywide lake cleanup event on September 12, 2015.
OLD BUSINESS
Item 15. Consider the Planning and Zoning Commission recommendation of a 5-2 vote
to approve Conditional Use Permit CU15-23 (Umbra Winery
Planning and Development Manager Stombaugh stated the applicant was requesting a
conditional use permit to allow for the possession, storage, retail sale, and on- and off -
premise consumption of alcoholic beverages (wine only) in conjunction with a winery.
The subject property is located at 201 East Franklin Street and is zoned "CBD" Central
Business District. This item was tabled at the July 21, 2015 Meeting.
Council discussed this item.
Motion was made to deny Conditional
Motion:
Coy
Second:
Lease
Ayes:
Tate, Wilbanks, Spencer,
Nays:
None
Approved:
6-0
Use Permit CU 15-23.
Lease, Coy and O'Dell
Mayor Tate announced City Council would consider the recommendations from the
Planning and Zoning Commission next.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 25. Conditional Use Permit CU15-29 (Round 1)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved Conditional Use Permit CU15-29, allowing beer and wine sales
only, with a vote 6-0.
Motion was made to approve Conditional Use Permit CU 15-29 allowing beer and wine
sales only.
Motion:
Coy
Second:
Lease
Ayes:
Tate, Wilbanks, Spencer,
Nays:
None
Approved:
6-0
Lease, Coy and O'Dell
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08/18/2015
Item 26. Special Use Permit SU15-03 (Round 1)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved Special Use Permit SU 15-03 with a vote of 6-0.
Motion was made to approve Special Use Permit SU 15-03.
Motion: Lease
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
M
AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN
ACCORDANCE WITH SECTION 49 OF ORDINANCE
NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE
OF THE CITY OF GRAPEVINE, TEXAS SAME BEING
ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY
GRANTING SPECIAL USE PERMIT SU15-03 TO AMEND
THE SITE PLAN APPROVED BY ORDINANCE NO. 99-82
FOR A SPECIAL USE PERMIT FOR SKILL ORIENTED
GAMES IN EXCESS OF EIGHT MACHINES AND EIGHT
BILLIARD TABLES IN CONJUNCTION WITH A BOWLING
ALLEY ENTERTAINMENT COMPLEX IN A DISTRICT
ZONED "CC" COMMUNITY COMMERCIAL DISTRICT
REGULATIONS UNDER CITY OF GRAPEVINE
ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A
SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS SPECIAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 27. Conditional Use Permit CU15-30 (A J's On Main)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved Conditional Use Permit CU 15-30 with a vote of 5-1.
Motion was made to approve Conditional Use Permit CU15-30.
Motion:
Wilbanks
Second:
Spencer
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
•' 0 ' ' •' I f � n-.
It
Item 28. Conditional Use Permit CU15-31 (Mesa Grill)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved Conditional Use Permit CU15-31 with a vote of 6-0.
Motion was made to approve Conditional Use Permit CU 15-31.
Motion: Spencer
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
• • •
• �' • •
•-9 A• • -
m
Item 29. Conditional Use Permit CU15-33 (Bethel Center)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved Conditional Use Permit CU15-33 with a vote of 6-0.
Motion was made to approve Conditional Use Permit CU 15-33.
Motion: Coy
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
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08/18/2015
• • • • •
�• ' �- ', 111 11 � .-
Item 30. Final Plat of Lots 1A and 1 B, Block 1 Bethel Center
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved the Final Plat with a vote of 6-0.
Motion was made to approve the Statement
and 1 B, Block
1, Bethel Center.
Motion:
Coy
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer, Lease,
Nays:
None
Approved:
6-0
of Findings and the Final Plat of Lots 1A
Coy and O'Dell
Item 31. Conditional Use Permit CU15-34 (Gaylord Paradise Springs Pool Complex)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved Conditional Use Permit CU15-34 with a vote of 6-0.
Motion was made to approve Conditional Use Permit CU15-34.
Motion: Lease
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
AN ORDINANCE ISSUINGCONDITIONAL
IN ACCORDANCE OF
ORDINANCE N• COMPREHENSIVE
ZONINGORDINANCE OF OF
08/18/2015
Item 32. Conditional Use Permit CU15-35 (White Line Storage)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission denied Conditional Use Permit CU 15-35 with a vote of 6-0.
Motion was made to deny Conditional
Motion:
Coy
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer,
Nays:
None
Approved:
6-0
Use Permit CU15-35.
Lease, Coy and O'Dell
Item 33. Conditional Use Permit CU15-36 (History Maker Homes)
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved Conditional Use Permit CU15-36 with a vote of 6-0.
Motion was made to approve Conditional Use Permit CU 15-36.
Motion: Lease
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08/18/2015
Second: Spencer
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
ORDINANCE NO. 2015-049
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
IN ACCORDANCE WITH SECTION 48 OF
ORDINANCE NO. 82-73, THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D"
OF THE CITY CODE, BY GRANTING CONDITIONAL USE
PERMIT CU15-36 TO AMEND THE SITE PLAN
APPROVED BY ORDINANCE NO. 2014-41 TO ALLOW
FOR THE DEVELOPMENT OF A 28,050 SQUARE FOOT
OFFICE/SHOWROOM IN A DISTRICT ZONED "BP"
BUSINESS PARK DISTRICT ALL IN ACCORDANCE WITH
A SITE PLAN APPROVED PURSUANT TO SECTION 47
OF ORDINANCE NO. 82-73 AND ALL OTHER
CONDITIONS, RESTRICTIONS AND SAFEGUARDS
IMPOSED HEREIN; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF
THE ZONING ORDINANCE; PROVIDING A CLAUSE
RELATING TO SEVERABILITY; DETERMINING THAT THE
PUBLIC INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 34. Final Plat of Lots 2A1 and 2A2 Block 2A Grapevine Station
Planning and Development Manager Stombaugh announced the Planning and Zoning
Commission approved the Final Plat with a vote of 6-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 2A1
and 2A2, Block 2A, Grapevine Station.
Motion: Coy
Second: Lease
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
ig
08/18/2015
NEW BUSINESS
Item 16. Consider a resolution authorizing the purchase of shuttle shelters from InSite
Amenities through an Interlocal Participation Agreement with The Local Government
Purchasing Cooperative (Buyboard) and take any necessary action
Director of Destination Services Marcy Roitman-Boothe presented this item to Council.
This request is for purchase and installation of three shuttle shelters, for a total amount
not to exceed $38,167.00. The shelters will be located at Embassy Suites Outdoor
World/Bass Pro Shops, Super 8/South Main Restaurants and Comfort Inn/Grapevine
EpiCentre Restaurants.
Motion was made to approve the resolution authorizing the purchase of shuttle shelters.
Motion: Spencer
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE SHUTTLE SHELTERS THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item_ 17. Consider award of RFB 429-2015 to AALC Inc for the State Highway 114
Landscape Enhancements Project consider an ordinance authorizing the transfer of
211,097 from the Quality of Life Fund to the Grants Fund increasing the estimated
receipts and appropriations in the Grants Fund by $1,119,099.
Parks and Recreation Director Kevin Mitchell presented this item to Council. The State
of Texas awarded $908,002 in grant funds toward this project. Total funds from the City
will be $211,097.
Motion was made to award RFB 429-2015 and approve the ordinance.
Motion: Wilbanks
Second: Spencer
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
in
ORDINANCE NO. 2015-042
AN ORDINANCE OF COUNCIL OF
OF 'A•' ADOPTED
BUDGET • R THE FISCAL2015,
DECLARINGPROVIDING FOR THE APPROPRIATION OF THE FUNDS;
AN EMERGENCY AND PROVIDING
EFFECTIVE DATE
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were removed from consent.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 18. Consider a resolution authorizing the purchase of Cisco software
maintenance from Netsync Network Solutions through a contract established by the
State of Texas Department of Information Resources (DIR) Cooperative Contracts
Program.
Information Technology Manager John Jennery recommended approval of this
resolution. The annual maintenance agreement will allow IT staff to receive updated
software, hardware maintenance and technical support as needed in an amount not to
exceed $18,564.80.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
. RESOLUTION OF • OF OF
GRAPEVINE, TEXAS,AUTHORIZING
MANAGER ORCITY TO
CISCOPURCHASE SOFTWARE MAINTENANCE
THROUGH STATE OF TEXAS DEPARTMENT
INFORMATION RESOURCES COOPERATIVE
CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE
DATE
IR
08/18/2015
Item 19. Consider a resolution authorizing the purchase of a directional drill and
vacuum excavator from Vermeer Texas -Louisiana Inc through an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard).
Public Works Director Laster recommended approval of this resolution. This equipment
will be used on the joint fiber project with Grapevine-Colleyville Independent School
District for an amount not to exceed $311,532.48.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE A DIRECTIONAL DRILL AND VACUUM
EXCAVATOR THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 20. Consider award of an informal request for quote for a fibersplicing trailer for
the Public Works Department from Mohawk Ltd.
Public Works Director Laster recommended approval of the award to Mohawk Ltd. in an
amount not to exceed $32,450.00. This trailer will be used for the joint fiber project with
Grapevine-Colleyville Independent School District. It provides a clean environment for
splicing fiber optic cables together.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 21. Consider award of an informal request for quote for a cement silo for the
Public Works Department from Belgrade Steel Tank Co Inc
&4
Public Works Director Laster recommended approval of the award to Belgrade Steel
Tank Co., Inc. in an amount not to exceed $27,040.00. This silo purchase is for use
between Public Works Streets, Public Works Traffic, Storm Drain and Water Utilities
Department to store and dispense cement into the volumetric mixer truck that will be
used for small yardage concrete repairs.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 22. Consider renewal of annual contracts for water and wastewater chemicals with
Brenntag Southwest, Inc., DPC --Industries, Inc., Fort Bend Services, Inc. and Univar
USA, Inc. and not renew the contract with Cherntrade Chemicals US LLC.
Public Works Director Laster recommended approval of the renewal of annual contracts
for water and wastewater chemicals for an annual estimated amount of $275,000.00.
The purpose of this contract is to establish fixed indefinite quantity annual pricing for
water and wastewater chemicals on an as -needed basis for the Public Works
Department. Purchasing and the Public Works Department awarded nine products
based on the lowest responsible and responsive bids submitted. Brenntag Southwest,
Inc., Fort Bend Services, Inc., DPC Industries, Inc. and Univar USA, Inc. have agreed to
renew the products they were awarded. Cherntrade Chemicals US LLC made a
business decision not to renew.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 23. Consider the Second Amendment to the Interlocal Agreement with the City of
Fort Worth for continued participation in their Environmental Collection Center and
Household Hazardous Waste Program.
Public Works Director Laster recommended approval of the Interlocal Agreement with
the City of Fort Worth in an amount of $51,500. The City of Fort Worth Environmental
Collection Center (ECC) accepts household hazardous waste from citizens of
participating cities directly, provides for local collection events, and provides logistical
support for the sound disposal of hazardous waste. The cost charged by the ECC for
each household that utilized the service was $47/household for Fiscal Year 2015 and
remains $47/household for Fiscal Year 2016.
Motion was made to approve the consent agenda as presented.
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08/18/2015
Motion:
Lease
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 24. Consider the minutes of the August 4, 2015 City Council meeting as
published.
City Secretary Tara Brooks recommended approval of the minutes.
Motion was made to approve the consent agenda as presented.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Iii
Motion was made to adjourn the meeting at 9:32 p.m.
Motion: Wilbanks
Second: Lease
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 15th day of September, 2015.
Tara Brooks
City Secretary
UNINKOAV"I
William D. Tate
Mayor
RE
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 26th day of
August, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with
the following members present to -wit:
William D. Tate
Mayor
Sharron Spencer
Council Member
Darlene Freed
Council Member
Mike Lease
Council Member
Chris Coy
Council Member
constituting a quorum with Council Member Duff O'Dell absent, with the following
members of the City Staff:
Bruno Rumbelow
City Manager
Jennifer Hibbs
Assistant City Manager
Tara Brooks
City Secretary
Greg Jordan
Chief Financial Officer
CALL TO ORDER
Mayor Tate called the workshop to order at 6:08 p.m.
Item 1. City Council to conduct a workshop relative to the Fiscal Year 2015-2016 budget
and take any necessa action
City Manager Bruno Rumbelow noted the ad valorem tax decreased from .332439 to
.328437 per $100 valuation, the total operating budget is $168,881,086 which is an
increase of less than 1% from the current year's budget. The largest line item increase
was compensation.
Chief Financial Officer Greg Jordan presented the budget to Council, including a
summary of all funds. All funds saw an increase of $11.3 million. $10.1 million was for
the increase in CVB Incentives and the 413 transit fund. All other funds increased 0.9%
from the current year budget. The proposed budget includes a 2% market adjustment for
all employees, a 3% adjustment for all general employees with successful completion of
their annual review, a 5% step increase for police and fire, a 1 % lump sum payment for
employees at the top of their pay grade and an increase in steps for police and fire.
Human Resources Director Carolyn Van Duzee answered Council's questions regarding
the compensation plan.
Chief Financial Officer Jordan highlighted the revenue and expenditures of the General
Fund.
Council discussed the use of the General Debt Service Fund for payments of debt for the
Golf Fund and Lake Parks Fund.
Chief Financial Officer Jordan highlighted the Special Revenue Funds and Enterprise
Funds.
Council discussed the disbursement of funds to local Community Organizations,
specifically the Chamber of Commerce, the use of Certificates of Obligation to fund
equipment and projects listed in the Quality of Life fund.
There was no formal action taken by the City Council.
ADJOURNMENT
Motion was made to adjourn the meeting at 8:54 p.m.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Spencer, Freed, Lease, and Coy
Nays:
None
Approved:
5-0
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 15th day of September, 2015.
1011mv
Tara Brooks
City Secretary
0
William D. Tate
Mayor