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HomeMy WebLinkAbout2015-09-15 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL and PLANNING AND ZONING COMMISSION MEETING* TUESDAY, SEPTEMBER 15,2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers* 7:30 p.m. Regular Meeting - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Jim Fechter 2. AMIS-01 proposed amendments — City Council and Planning and Zoning Commission to conduct a public hearing relative to amendments and changes to the Comprehensive Zoning Ordinance No. 82-73, same being Appendix D of the Code of Ordinances as follows: Section 42, Supplementary District Regulations relative to off -premise advertising signage; and Section 60, Sign Standards SEPTEMBER 15, 2015 PAGE 2 relative to off -premise advertising signage and any other additions, deletions, or changes to various sections, articles and provisions contained in said Ordinance No. 82-73. 3. Conditional Use Permit CU15-41 (Outfront Media) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Outfront Media, LLC to allow a converted digital billboard. The property is zoned "CC" Community Commercial District and is located at 1707 West State Highway 114. 4. Conditional Use Permit CU15-38 (Kubota USA, Inc.) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Kubota USA, Inc. requesting a conditional use permit to exceed the maximum permitted height of the building and to establish a sign adjacent to State Highway 121 service road. The property is zoned "CC" Community Commercial District and is located at 4000 Kubota Drive. 5. Zoning Application ZI5-04 and Conditional Use Permit CU15-22 (The Preserve) — City Council and Planning and Zoning Commission to conduct a public hearing relative to applications submitted by Greystar GP 11, LLC to rezone approximately 67.667 acres from "Ll" Light Industrial District and "PCD" Planned Commerce Development District to "R -MF" Multifamily District. The applicant is also requesting a conditional use permit to exceed the height requirement in conjunction with a 714 unit multi -family development. The property is located at 4501 State Highway 360. 6. Planned Development Overlay PD15-04 (Stone Bridge Oaks) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Stone Bridge Oaks Homeowner's Assocation to amend the previously approved site plan of PD10-04 (Ord. 2010-33) specifically to allow an emergency only access gate on the southbound State Highway 360 frontage road. The property is zoned "R-TH" Townhouse District and "R-5.0" Zero Lot Line District and is located at 4632 Trevor Trail. 7. Conditional Use Permit CU15-37 (Ferrari's) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Accent Graphics. The applicant is requesting a conditional use permit to amend the previously approved site plan of CU07-28 SPRC, CU06-32 (Ord. 2006-56) to allow a 20 foot pole sign. The property is zoned "CC" Community Commercial District and is located at 1200 William D. Tate Avenue. This item was tabled from the August 18, 2015 Joint City Council and Planning and Zoning Commission meeting. 8. Final Plat of Lots 3R1 and 3R2, Block A, Shamrock Ventures Addition being a replat of Lot 3R, Block A, Shamrock Ventures Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Sempco Surveying. The property is zoned "R-7.5" Single Family Residential is located at 1207 West Wall Street. This item was SEPTEMBER 15, 2015 PAGE 3 tabled from the August 18, 2016 Joint City Council and Planning an Zoning Commission meeting. I •a : Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. 10. Emergency Management Coordinator to present Grapevine Lake flooding update. 11. Consider an ordinance adopting the Fiscal Year 2015-2016 Budget and take any necessary action. 12. Consider an ordinance adopting the tax rate for Fiscal Year 2015-2016 and take any necessary action. 13. Consider a contract with Goodwin and Marshall for the submission of a Conditional letter of Map revision to FEMA and take any necessary action. Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 14. Consider a resolution authorizing and ratifying the emergency purchase of turf for the golf course that was made from Trinity Turf Nursery, Inc. City Manager recommends approval. SEPTEMBER 15, 2015 PAGE 4 15. Consider a resolution for the purchase of incident dashboard software and training from Advanced Public Safety, a sole source vendor. City Manager recommends approval. 16. Consider renewal of an annual contract for multimedia services from Swagit Productions, LLC for City Council and Planning and Zoning Commission meetings. City Manager recommends approval. 17. Consider the award of a professional services contract for a comprehensive economic impact study of tourism to Grapevine to Tourism Economics. Convention and Visitor's Bureau Executive Director recommends approval. 18. Consider award of an annual contract with Munich Re for Medical and Prescription Stop Loss Insurance. Chief Financial Officer recommends approval. 19. Consider renewal of an annual contract with STW, Inc. for extended support services, licensing fees and special projects for the City's financial application software system. Chief Financial Officer recommends approval. 20. Consider a resolution for an annual sole source contract, with renewals, for defibrillator technical support services from Physio -Control, Inc. Fire Chief recommends approval. 21. Consider renewal of an annual agreement with Temporaries of Texas, Inc. for temporary employment services. Human Resources Director recommends approval. 22. Consider a resolution for the purchase of sports field lighting repair services from Musco Sports Lighting, LLC through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks and Recreation Director recommends approval. 23. Consider an ordinance amending Chapter 25, Utilities and Services, Article III, Solid Waste Disposal, Section 25-97, Service Rates — Schedules to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Public Works Director recommends approval. 24. Consider a resolution for the purchase of water plant filter valve actuators from REXA, Inc., a sole source vendor. Public Works Director recommends approval. 25. Consider a resolution authorizing and ratifying the emergency rental of water filled traffic barriers for Public Works that was made from Buyers Barricades. Public Works Director recommends approval, 26. Consider a resolution for the purchase of a police Tahoe through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works Director recommends approval. SEPTEMBER 15, 2015 PAGE 5 27. Consider renewal of annual contracts for aggregate materials with Big Sandy Sand Company; DFW Materials; Hanson Aggregates, LLC; Lowery Sand and Gravel Company, Inc.; Texas Sports Sands, Inc. (formerly Neese Materials, Inc.); and Martin Marietta Materials. Public Works Director recommends approval. 28. Consider award of an informal request for quotes for backlit street name sign mounting arms from Structural and Steel Products, Inc. Public Works Director recommends approval. 29. Consider changing the time of the October 6, 2015 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary recommends approval. 30. Consider a resolution adopting a master plan on the city -owned 185 acres. City Manager recommends approval. 31. Consider the minutes of the August 18, 2015 Regular City Council meeting and August 26, 2015 Special City Council meeting as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 32. AM15-01 proposed amendments — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 33. Conditional Use Permit CU15-41 (Ouffront Media) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 34. Conditional Use Permit CU16-38 (Kubota USA, Inc.) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 35. Preliminary Plat of Grapevine 135 — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by David Sutton with Kubota USA, Inc. for property zoned "CC" Community Commercial Districted located north of Grapevine Mills Boulevard between Grapevine Mills Parkway (F.M. 2499) and State Highway 121, and take any necessary action. 36. Final Plat of Lots 1 and 2, Block 1, Kubota Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by David Sutton with Kubota USA, Inc. for property zoned "CC" Community Commercial Districted located north of Grapevine Mills SEPTEMBER 15, 2015 PAGE 6 Boulevard between Grapevine Mills Parkway (F.M. 2499) and State Highway 121, and take any necessary action. 37. Zoning Application Z15-04 (The Preserve) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 38. Conditional Use Permit CU1 5-22 (The Preserve) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 39. Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Paul Gardner with Silvertree Partners for property zoned "Ll" Light Industrial District and "PCD" Planned Commerce Development District with a requested zoning of "R -MF" Multifamily District. The property is located at 4501 State Highway 360, and take any necessary action. 40. Final Plat of Lots 1 and 2, Block A, Glade 360 Addition — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Paul Gardner with Silvertree Partners for property zoned "Ll" Light Industrial District and "PCD" Planned Commerce Development District with a requested zoning of "R -MF" Multifamily District. The property is located at 4501 State Highway 360, and take any necessary action. 41. Planned Development Overlay PD15-04 (Stone Bridge Oaks) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 42. Conditional Use Permit CUTS -37 (Ferrari's) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 43. Final Plat of Lots 3R1 and 3R2, Block A, Shamrock Ventures Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. wm• In accordance with I hereby certify ,that Grapevine City Hall, 2015 by 5:00 p.m. SEPTEMBER 15, 2015 PAGE 7 the Open Meetings Law, Texas Government Code, Chapter 551, the above agenda was posted on the official bulletin boards at 200 South Main Street and on the City's website on September 11, Tara Brooks, City Secretary GRAPE` .W _ im r UJ k r`. ®®Co If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 15,2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session — Planning and Zoning Commission Conference Room 7:30 p.m. Joint Public Hearings — City Council Chambers 7:30 p.m. Regular Session — Planning and Zoning Commission Conference Room NOWIN•A I I I= i [M"llpff-o Conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. R'[6] . a 0 A. 1 0 INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Jim Fechter 2. AMIS-01 proposed amendments — City Council and Planning and Zoning Commission to conduct a public hearing relative to amendments and changes to the Comprehensive Zoning Ordinance No. 82-73, same being Appendix D of the Code of Ordinances as follows: Section 42, Supplementary District Regulations relative to off -premise advertising signage; and Section 60, Sign Standards relative to off -premise advertising signage and any other additions, deletions, or changes to various sections, articles and provisions contained in said Ordinance No. 82-73. 3. Conditional Use Permit CU15-41 (Outfront Media) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Outfront Media, LLC to allow a converted digital billboard. The property is zoned "CC" Community Commercial District and is located at 1707 West State Highway 114. 4. Conditional Use Permit CU15-38 (Kubota USA, Inc.) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Kubota USA, Inc. requesting a conditional use permit to exceed the maximum permitted height of the building and to establish a sign adjacent to State Highway 121 service road. The property is zoned "CC" Community Commercial District and is located at 4000 Kubota Drive. 5. Zoning Application Z15-04 and Conditional Use Permit CU15-22 (The Preserve) — City Council and Planning and Zoning Commission to conduct a public hearing relative to applications submitted by Greystar GP 11, LLC to rezone approximately 67-667 acres from "Ll" Light Industrial District and "PCD" Planned Commerce Development District to "R -MF" Multifamily District. The applicant is also requesting a conditional use permit to exceed the height requirement in conjunction with a 714 unit multi -family development. The property is located at 4501 State Highway 360. 6. Planned Development Overlay PD15-04 (Stone Bridge Oaks) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Stone Bridge Oaks Homeowner's Assocation to amend the previously approved site plan of PD10-04 (Ord. 2010-33) specifically to allow an emergency only access gate on the southbound State Highway 360 frontage road. The property is zoned "R-TH" Townhouse District and "R-5.0" Zero Lot Line District and is located at 4632 Trevor Trail. 7. Conditional Use Permit CU15-37 (Ferrari's) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Accent Graphics. The applicant is requesting a conditional use permit to amend the previously approved site plan of CU07-28 SPRC, CU06-32 (Ord. 2006-56) to allow a 20 foot pole sign. The property is zoned "CC" Community Commercial District and is located at 1200 William D. Tate Avenue. This item was tabled from the August 18, 2015 Joint City Council and Planning and Zoning Commission meeting. 8. Final Plat of Lots 3R1 and 3R2, Block A, Shamrock Ventures Addition being a replat of Lot 3R, Block A, Shamrock Ventures Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Sempco Surveying. The property is zoned "R-7.5" Single Family Residential is located at 1207 West Wall Street. This item was tabled from the August 18, 2015 Joint City Council and Planning and Zoning Commission meeting. END OF JOINT PUBLIC HEARINGS Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor to consider published agenda items. REGULAR SESSION: 7:30 p.m. (immediately following Joint Public Hearings) - Planning and Zoning Commission Conference Room NEW BUSINESS 9. AM15-01 proposed amendments — Consider the application and make a recommendation to the City Council. 10. Conditional Use Permit C15-41 (Outfront Media) — Consider the application and PAGE 3 make a recommendation to the City Council. 11. Conditional Use Permit CUI5-38 (Kubota USA, Inc.) — Consider the application and make a recommendation to the City Council. 12. Preliminary Plat of Grapevine 135 — Consider and make a recommendation to the City Council relative to an application submitted by David Sutton with Kubota USA, Inc. for property zoned "CC" Community Commercial Districted located north of Grapevine Mills Boulevard between Grapevine Mills Parkway (F.M. 2499) and State Highway 121. 13, Final Plat of Lots 1 and 2, Block 1, Kubota Addition — Consider and make a recommendation to the City Council relative to an application submitted by David Sutton with Kubota USA, Inc. for property zoned "CC" Community Commercial Districted located north of Grapevine Mills Boulevard between Grapevine Mills Parkway (F.M. 2499) and State Highway 121, and take any necessary action, 14. Zoning Application Z15-04 (The Preserve) — Consider the application and make a recommendation to the City Council. 15. Conditional Use Permit CU15-22 (The Preserve) — Consider the application and make a recommendation to the City Council. 16. Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition — Consider make a recommendation to the City Council relative to an application submitted by Paul Gardner with Silvertree Partners for property zoned "Ll" Light Industrial District and "PCD" Planned Commerce Development District with a requested zoning of "R -MF" Multifamily District. The property is located at 4501 State Highway 360. 17. Final Plat of Lots I and 2, Block A, Glade 360 Addition — Consider and make a recommendation to the City Council relative to an application submitted by Paul Gardner with Silvertree Partner, for property zoned "Ll" Light Industrial District and "PCD" Planned Commerce Development District with a requested zoning of "R -MF" Multifamily District. The property is located at 4501 State Highway 360. 18. Planned Development Overlay PD15-04 (Stone Bridge Oaks) — Consider the application and make a recommendation to the City Council. 19. Conditional Use Permit CUIS-37 (Ferrari's) — Consider the application and make a recommendation to the City Council. 20. Final Plat of Lots 3R1 and 3R2, Block A, Shamrock Ventures Addition — Consider the application and make a recommendation to the City Council. 21. Consider the minutes of the August 18, 2015 Planning and Zoning Commission meeting and take any necessary action. W A■ NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 11, 2015 by 5:00 p.m. Uy Tara Brooks, City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of September, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Mayor Sharron Spencer Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate Bob Tipton Alternate constituting a quorum, with Commission Members Jim Fechter and Gary Martin absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. Item 1. Executive Session Mayor Tate announced he would recuse himself from one item of discussion during Executive Session. Due to the absence of the Mayor, Council needed to elect a Council Member to preside over the Executive Session concerning that item. 09/15/15 Motion was made to elect Council Member Chris Coy to preside over the Executive Session. Motion: Freed Second: O'Dell Ayes: Spencer, Freed, Lease, Coy and O'Dell Nays: None Abstains: Tate Approved: 5-0-1 Council Member Coy announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Parks and Recreation Department) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:39 p.m. Mayor Tate joined the Executive Session following the discussion of the item on which he declared a conflict of interest. The closed session ended at 7:29 p.m. Upon reconvening in open session in the Council Chambers, Council Member Coy asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary under Section 551.072. Regarding Section 551.087, Texas Government Code, City Manager Rumbelow requested Council authorize the sale of approximately 31.211 acres consistent with the parameters discussed in Executive Session and authorize the City Manager to execute all associated documents related to the sale, subject to the approval of the City Attorney. Motion was made to authorize the sale of property and authorize the City Manager to execute all associated documents. Motion: Freed Second: Coy Ayes: Spencer, Freed, Lease, Coy and O'Dell Nays: None Abstains: Tate 2 09/15/15 Approved: 5-0-1 Mayor Tate announced City Council would recess to open the 4B Economic Development Corporation Board meeting and Crime Control and Prevention District Board meeting. City Council recessed at 7:38 p.m. CALL TO ORDER Mayor Tate called the meeting to order at 7:46 p.m. in the City Council Chambers. INVOCATION Commissioner Theresa Mason delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 2. AM15-01 proposed amendments to Comprehensive Zoning Ordinance No 82- 73 Mayor Tate declared the public hearing open. City Attorney Matthew Boyle reported the proposed changes allow the conversion of an existing nonconforming billboard on State Highway 114 from a static billboard to a digital billboard. The changes also allow for off -premise signs on the City -owned 185 acres for properties located within the 185 acres. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Luers, Mason and Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 3 09/15/15 Item 3. Conditional Use Permit CU15-41 (Outfront Media Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported the applicant is requesting to convert an existing static billboard to a digital billboard on property zoned CC" Community Commercial District located at 1707 West State Highway 114. There were no questions from the Planning and Zoning Commission or City Council. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Luers Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 4. Conditional Use Permit CU15-38 (Kubota USA, Inc.) Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh reported the applicant is requesting a conditional use permit to exceed the maximum permitted height of the proposed building and to erect a sign adjacent to the State Highway 121 service road. The property is zoned "CC" Community Commercial District and is located at 4000 Kubota Drive. There were no questions from the Planning and Zoning Commission or City Council. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Tiggelaar Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Tipton N 09/15/15 Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 5. Zoning Application Z15-04 and Conditional Use Permit CU15-22 (The Preserve) Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh reported the applicant is requesting to rezone approximately 67.667 acres from "LI" Light Industrial District and "PCD" Planned Commerce Development District to "R -MF" Multifamily District. The applicant is also requesting a conditional use permit to exceed the height requirement in conjunction with a 714 unit multi -family development. The property is located at 4501 State Highway 360. Applicants Paul Gardner and Andrew Orr from Greystar presented this item and answered questions from the Planning and Zoning Commission and City Council. Carol Young, 4113 Meadow Drive, Grapevine spoke in opposition to this request. Sandy Lancaster, DFW Airport, PO Box 619428, DFW Airport spoke in opposition to this request. There was one letter in support and one letter of opposition copied to the Planning and Zoning Commission and City Council. Motion was made to close the public hearing. Motion: Luers Second: Mason Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 5 09/15/15 Item 6 Planned Development Overlay PD15-04 (Stone Bridge Oaks Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh reported the applicant is requesting to amend the previously approved site plan of PD10-04 (Ordinance 2010-33) specifically to allow an emergency only access gate on the southbound State Highway 360 frontage road. The property is zoned "R-TH" Townhouse District and "R-5.0" Zero Lot Line District and is located at 4632 Trevor Trail. Applicants Kristine Munaretto and Linda Broom presented this item and answered questions from the Planning and Zoning Commission and City Council. Gerald Jones, 4723 Taylor Lane, Grapevine spoke in opposition to this request. John Munaretto, 4645 Trevor Trail, Grapevine spoke in support of this request. There were twenty-five letters in support and five letters in opposition, along with a petition with 125 signatures in support and five signatures in opposition copied to the Planning and Zoning Commission and City Council. Motion was made to close the public hearing. Motion: Hotelling Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 7. Conditional Use Permit CU15-37 (Ferrari's Mayor Tate declared the public hearing open. Planning and Development Manager Stombaugh reported the applicant is requesting a conditional use permit to amend the previously approved site plan of CU07-28 SPRC, CU06-32 (Ordinance 2006-56) to allow a 20 foot pole sign. The property is zoned "CC" Community Commercial District and is located at 1200 William D. Tate Avenue. The public hearing was tabled from the August 18, 2015 Joint City Council and Planning and Zoning Commission meeting. R 09/15/15 Applicant Alex Titter with Accent Graphics answered questions from the Planning and Zoning Commission and City Council. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Mason Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 8. Final Plat of Lots 3R1 and 3R2. Block A, Shamrock Ventures Addition Mayor Tate declared the public hearing open. Manager of Engineering John Robertson reported the applicant is requesting to replat Lot 3R, Block A, Shamrock Ventures Addition located at 1207 West Wall Street and zoned "R-7.5" Single Family Residential. Applicant George Hill with Sempco Surveying presented this item. There no questions from the Planning and Zoning Commission or City Council. No one spoke during the public hearing and there was not any correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Tipton Nays: None Abstain: Oliver Approved: 6-0-1 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell 7 09/15/15 Nays: None Approved: 6-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Parks and Recreation Department) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 9:03 p.m. The closed session ended at 9:45 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary under Section 551.072, and Section 551.087, Texas Government Code. Mayor Tate announced that City Council would now consider the recommendations of the Planning and Zoning Commission. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 32 AM15-01 proposed amendments to Comprehensive Zoning Ordinance No. 82- 73 Chairman Oliver announced the Planning and Zoning Commission approved AM15-01 proposed amendments with a vote of 7-0. 09/15/15 Motion was made to approve AM15-01 proposed amendments to Comprehensive Zoning Ordinance No. 82-73. Motion: Spencer Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-053 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, AMENDING SECTION 43, NONCONFORMING USES AND STRUCTURES, AND SECTION 60, SIGN STANDARDS; PERMITTING LIMITED ALTERATION OF NON -CONFORMING SIGNS WITH A CONDITIONAL USE PERMIT; PERMITTING THE INSTALLATION OF ON - PREMISE SIGNS IN CERTAIN DEVELOPMENTS WITH A CONDITIONAL USE PERMIT; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE Item 33. Conditional Use Permit CU15-41 (Outfront Media) Chairman Oliver announced the Planning and Zoning Commission approved Conditional Use Permit CU15-41 with a vote of 7-0. Motion was made to approve Conditional Use Permit CU 15-41. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-054 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" 9 09/15/15 OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU15-41, TO ALLOW FOR A CONVERTED DIGITAL BILLBOARD SIGN IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 34. Conditional Use Permit CU15-38 (Kubota USA, Inc.) Chairman Oliver announced the Planning and Zoning Commission approved Conditional Use Permit CU15-38 with a vote of 7-0. Motion was made to approve Conditional Use Permit CU15-38. Motion: Coy Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-055 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU15-38, TO EXCEED THE MAXIMUM HEIGHT LIMIT OF 50 FEET FOR THE DISTRICT AND TO ESTABLISH A SIGN ADJACENT TO THE NORTH STATE HIGHWAY 121 SERVICE ROAD IN A DISTRICT ZONED CC" COMMUNITY COMMERCIAL DISTRICT 10 09/15/15 REGULATIONS, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 35. Preliminary Plat of Grapevine 135 Chairman Oliver announced the Planning and Zoning Commission approved the Preliminary Plat of Grapevine 135 with a vote of 7-0. Motion was made to approve the Statement of Findings and the Preliminary Plat of Grapevine 135. Motion: Freed Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 36. Final Plat of Lots 1 and 2, Block 1, Kubota Addition Chairman Oliver announced the Planning and Zoning Commission approved the Final Plat of Lots 1 and 2, Block 1, Kubota Addition with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 and 2, Block 1, Kubota Addition. Motion: Lease Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 37. Zoning Application Z15-04 (The Preserve) 11 09/15/15 Chairman Oliver announced the Planning and Zoning Commission denied Zoning Application Z15-04 with a vote of 6-1. Council discussed this item. Motion was made to accept the Planning and Zoning Commission recommendation denying Zoning Application Z15-04. Motion: Freed Second: Coy Ayes: Tate, Spencer, Freed, Lease, and Coy Nays: O'Dell Approved: 5-1 Item 38. Conditional Use Permit CU15-22 (The Preserve) Chairman Oliver announced the Planning and Zoning Commission denied Conditional Use Permit CU15-22 with a vote of 6-1. Motion was made to accept the Planning and Zoning Commission recommendation denying Conditional Use Permit CU15-22. Motion: Coy Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 39 Preliminary Plat of Lots 1 and 2 Block A, Glade 360 Addition Chairman Oliver announced the Planning and Zoning Commission denied the Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition with a vote of 6-1. Motion was made to deny the Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 40. Final Plat of Lots 1 and 2 Block A, Glade 360 Addition Chairman Oliver announced the Planning and Zoning Commission denied the Final Plat of Lots 1 and 2, Block A, Glade 360 Addition with a vote of 6-1. Motion was made to deny the Final Plat of Lots 1 and 2, Block A, Glade 360 Addition. Motion: Freed 12 09/15/15 Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 41. Planned Development Overlay PD15-04 (Stone Bridge Oaks) Chairman Oliver announced the Planning and Zoning Commission approved the Planned Development Overlay PD15-04 with a vote of 7-0, granting access to emergency services and waste management services. Motion was made to accept the Planning and Zoning recommendation. Motion: O'Dell Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-056 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD15-04 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN OF PD10-04 ORDINANCE NO. 2010-33) TO ALLOW AN EMERGENCY ONLY ACCESS GATE ON THE SOUTHBOUND STATE HIGHWAY 360 FRONTAGE ROAD ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; 13 09/15/15 DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 42. Conditional Use Permit CU15-37 (Ferrari's) Chairman Oliver announced the Planning and Zoning Commission approved Conditional Use Permit CU 15-37 with a vote of 7-0. Motion was made to approve Conditional Use Permit CU15-37. Motion: Spencer Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-057 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU15-37 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2006-56 FOR A PLANNED COMMERCIAL CENTER WITH THE POSSESSION, STORAGE, RETAIL SALES AND ON - PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT, SPECIFICALLY TO ALLOW FOR A 20 -FOOT POLE SIGN IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION IiL! 09/15/15 OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 43. Final Plat of Lots 3R1 and 3R2, Block A Shamrock Ventures Addition Chairman Oliver announced the Planning and Zoning Commission approved the Final Plat of Lots 3R1 and 3R2, Block A, Shamrock Ventures Addition with a vote of 6-0-1. Motion was made to approve the Statement of Findings and the Final Plat of Lots 3R1 and 3R2, Block A, Shamrock Ventures Addition. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 9. Citizen Comments Bruce W. Rider, 325 West Worth Street, Grapevine, thanked everyone for the support he received during his recent illness. Laura Jenkins, 8101 Canyon Oaks Drive spoke about her son who is in prison for the death of Officer Darren Medlin. Carl Young, 4113 Meadow Drive, Grapevine, spoke in opposition to the rate increase on Item 23, amending Chapter 25, Utilities and Services, Article III, Solid Waste Disposal, Section 25-97, Service Rates. Item 10. Emergency Management Coordinator to present Grapevine Lake flooding update. Emergency Management Coordinator Elizabeth Dimmick reported the normalization level of the lake should be September 22, 2015 at 535 feet. There were 339 volunteers for the citywide cleanup of the lake on September 22, 2015. NEW BUSINESS Item 11. Consider an ordinance adopting the Fiscal Year 2015-2016 Budget and take any necessary action. Chief Financial Officer Greg Jordan presented this item to Council. The budget includes a $149,000 surplus and $3.5 million above the reserve fund requirement. Motion was made to approve the Fiscal Year 2015-2016 budget. Motion: Freed Second: O'Dell 15 09/15/15 Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-050 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 12 Consider an ordinance adopting the tax rate for Fiscal Year 2015-2016 and take any necessary action. Chief Financial Officer Jordan presented this item to Council. The tax rate is 1.2% lower than the Fiscal Year 2014-2015 budget. Motion was made to approve the tax rate. Motion: Coy Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-051 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SETTING THE ANNUAL TAX RATE FOR TAX YEAR 2015 LEVYING TAXES TO BE ASSESSED ON ALL TAXABLE PROPERTY WITHIN THE LIMITS OF THE CITY OF GRAPEVINE, TEXAS; PROVIDING PENALTIES AND INTEREST FOR THE DELINQUENT TAXES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider a contract with Goodwin and Marshall for the submission of a Conditional Letter of Map revision to FEMA and take any necessary action. Public Works Director Stan Laster presented this item to Council. The map revision would allow the City to fill approximately fifty acres of land in the 185 acres of City - owned property. Mel 09/15/15 Motion was made to approve the contract with Goodwin and Marshall. Motion: Lease Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were removed from consent. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider a resolution authorizing and ratifying the emergency purchase of turf for the golf course that was made from Trinity Turf Nursery Inc City Manager Rumbelow recommended approval of the emergency purchase of turf for the golf course in the amount of $25,863.75. This turf was used for sodding the areas where the silt from the flood was deposited onto the golf course as well as tee boxes that were lost from the flood waters and silt. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO RATIFY AND APPROVE THE EMERGENCY PURCHASE OF TURF GRASS THAT WAS MADE ON AUGUST 28, 2015 AND PROVIDING AN EFFECTIVE DATE Item 15. Consider a resolution for the purchase of incident dashboard software and training from Advanced Public Safety, a sole source vendor. City Manager Rumbelow recommended approval of the purchase of incident dashboard software training for a total amount not to exceed $43,155. The Crimeview and 17 09/15/15 Fireview software interfaces provide tools and dashboards to better enable Police, Fire and GIS personnel to access public safety related data in a form that provides a better understanding for analysis reporting. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE INCIDENT DASHBOARD SOFTWARE AND TRAINING FROM A SOLE SOURCE VENDOR, ADVANCED PUBLIC SAFETY, AND PROVIDING AN EFFECTIVE DATE Item 16 Consider renewal of an annual contract for multimedia services from Swagit Productions LLC for City Council and Planning and Zoning Commission meetings. City Manager Rumbelow recommended approval of the renewal of the annual contract for multimedia services for an amount not to exceed $16,200. This service provides live, online streaming of City Council meetings and Planning and Zoning Commission meetings. The contract allows for Swagit Productions to manage the camera and audio remotely. Swagit Productions will also archive the meetings for future online viewing. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 17 Consider the award of a professional services contract for a comprehensive economic impact study of tourism to Grapevine to Tourism Economics. Convention and Visitor's Bureau Executive Director P.W. McCallum recommended approval of the award of a professional services contract for $35,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer im 09/15/15 Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 18. Consider award of an annual contract with Munich Re for Medical and Prescription Stop Loss Insurance. Chief Financial Officer Jordan recommended approval of the annual contract for stop loss insurance for $345,000. Stop Loss Insurance is designed to offer effective protection against excessive claims by limiting the amount of risk on any one individual insured. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 19. Consider renewal of an annual contract with STW Inc. for extended support services, licensing fees and special projects for the City's financial application software system. Chief Financial Officer Jordan recommended approval of the annual contract with STW, Inc. for $78,000. The contract provides basic support services for issues related to the operation of the STW application software on local personal computers, related printing issues, application security, license fees and other special projects that will be billed at the agreed hourly rate. This contract provides periodic database tuning, analyzes server performance issues and security as it relates to the STW application software. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 20. Consider a resolution for an annual sole source contract, with renewals for defibrillator technical support services from Physio -Control Inc. Fire Chief Darrell Brown recommended approval of defibrillator technical support services for $19,431. The maintenance agreement allows for on-site visual/physical technician inspection and covers any needed repairs throughout the year. It will also cover batteries and discounts on parts and accessories for the Fire Department's 19 09/15/15 LifePak 15 Cardiac Monitor/Difibrillators and the Automatic External Difibrillators (AED) that are kept in City buildings. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR DEFIBRILLATOR TECHNICAL SUPPORT SERVICES FROM A SOLE SOURCE VENDOR, PHYSIO -CONTROL INC., AND PROVIDING AN EFFECTIVE DATE Item 21 Consider renewal of an annual agreement with Temporaries of Texas, Inc. for temporary employment services. Human Resources Director Carolyn Van Duzee recommended approval of the agreement for an annual estimated amount of $200,000 for temporary employment services to be used by various departments on an as -needed basis. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 22 Consider a resolution for the purchase of sports field lighting repair services from Musco Sports Lighting LLC through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks and Recreation Director Kevin Mitchell recommended approval of sports field lighting repair services in an amount not to exceed $67,990. This purchase is to replace parts for the sports field lighting at Oak Grove soccer and Oak Grove softball fields due to flood damage. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell 20 09/15/15 Nays: None Approved: 6-0 RESOLUTION NO. 2015-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SPORTS FIELD LIGHTING REPAIR SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 23. Consider an ordinance amending Chapter 25 Utilities and Services Article III, Solid Waste Disposal, Section 25-97, Service Rates — Schedules to reflect adiustments to the commercial and residential solid waste and recycling collection rates Public Works Director Stan Laster recommended approval of the amendment to Chapter 25 of the Code of Ordinances. The total rate increase request is 3.92% for the residential and commercial solid waste and recycling collection. The percentage increase represents a $0.50 monthly increase for residential service from $12.76 to 13.26. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-052 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, SECTION 25-97 SERVICE RATES --SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider a resolution for the purchase of water plant filter valve actuators from REXA, Inc., a sole source vendor. Public Works Director Laster recommended approval of the purchase of water plant filter valve actuators for a total amount not to exceed $69,979. To meet TCEQ Turbidity and Disinfection Regulations effluent valves with a very high degree of modulation 21 09/15/15 accuracy are needed. These valves, with very small adjustment capabilities, allow us to adjust the effluent flow through the valves in very small increments. These small incremental adjustments allow for adjustment to the flows without the filter media disturbance from higher rates of flow which leads to high turbidity readings, effectively violating TCEQ's potable water rules. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE WATER PLANT FILTER VALVE ACTUATORS FROM A SOLE SOURCE VENDOR, REXA INC., AND PROVIDING AN EFFECTIVE DATE Item 25 Consider a resolution authorizing and ratifying the emergency rental of water filled traffic barriers for Public Works that was made from Buyers Barricades. Public Works Director Laster recommended approval of the emergency rental of water filled traffic barriers for $24,299. Water filled barriers were placed on the segment of Fairway Drive crossing the dam spillway as soon as the Corps would allow us to open the spillway for vehicular traffic. These barriers were installed as an interim measure to open the roadway to traffic. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO RATIFY AND APPROVE THE EMERGENCY RENTAL OF WATER FILLED TRAFFIC BARRIERS THAT WAS MADE 22 09/15/15 ON JULY 22, 2015 AND AUGUST 28, 2015 AND PROVIDING AN EFFECTIVE DATE Item 26. Consider a resolution for the purchase of a police Tahoe through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H - GAC). Public Works Director Laster recommended approval of the purchase of a police Tahoe for an amount not to exceed $37,455. This purchase is for one 2016 Chevrolet Police Pursuit Tahoe that is replacing unit 96113 that was totaled in an accident. RESOLUTION NO. 2015-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A POLICE TAHOE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 27. Consider renewal of annual contracts for aggregate materials with Big Sandy Sand Company; DFW Materials; Hanson Aggregates LLC; Lowery Sand and Gravel Company, Inc.; Texas Sports Sands, Inc. (formerly Neese Materials Inc.); and Martin Marietta Materials. Public Works Director Laster recommended approval of the purchase of aggregate materials for an annual estimated amount of $300,000. The purpose of this bid is to establish fixed annual pricing for aggregate materials used primarily by the Public Works Department, Parks and Recreation Department, Grapevine Golf Course and other various departments on an as -needed basis. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 PAI 09/15/15 Item 28 Consider award of an informal request for quotes for backlit street name sign mounting arms from Structural and Steel Products, Inc. Public Works Director Laster recommended approval of the purchase of backlit street name sign mounting arms for an amount not to exceed $24,393.75. These are the mounting arms for the backlit street name signs along Northwest Highway out to Grapevine Mills Mall. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 29 Consider changing the time of the October 6, 2015 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary Tara Brooks recommended approval of the meeting time change for the October 6, 2015 City Council meeting. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 30 Consider a resolution adopting a master plan on the city -owned 185 acres. City Manager Rumbelow recommended approval of the adoption of a concept master plan. RESOLUTION NO. 2015-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A CONCEPT MASTER PLAN FOR THE 185 ACRES AND PROVIDING AN EFFECTIVE DATE Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 24 09/15/15 Item 31. Consider the minutes of the August 18 2015 Regular City Council meeting and August 26, 2015 Special City Council meeting as published. City Secretary Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 10:21 p.m. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 6th day of October, 2015. ATTEST: L&?&2z& Tara Brooks City Secretary APPROVED: GRApFOi "•`: William D. Tate Mayor Y` i r; 25