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HomeMy WebLinkAboutItem 17 - MinutesIM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 15th day of November, 2011 at 5:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:00 p.m. ITEM 1. PUBLIC SAFETY NEEDS ASSESSMENT Brinkley Sargent Architects, Mr. Hal Sargent and Ms. Gina Irwin, presented their preliminary findings from the needs assessment of the Public Safety Building. They discussed the space needs for Police, Fire Administration, Municipal Court, Detention, Dispatch and the EOC. They also reviewed the building footprint options on Dallas Road and cost estimates. The initial building needs were projected at 118,519 square feet and after review of departmental reductions, 94,423 square feet was the projected building needs. The initial cost estimate was $44,449,000.00 and after square footage reductions, the cost was projected to be $33,492,000.00. Council discussion ensued relative to the proposed four story building adjacent to a residential district and questioned what other locations are available, other than the Dallas Road site, for construction of the Public Safety Building. It was the consensus that further discussion of the actual building needs and other available sites should be reviewed. There was no formal action taken by the City Council. 11/15/11 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of December, 2011. ATTEST: Linda Huff City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 15th day of November, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:18 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 1115111 Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 10:07 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of December, 2011. ATTEST: Linda Huff City Secretary Fd APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of November, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:33 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Hotelling delivered the Invocation and led the Pledge of Allegiance. ITEM 1. _ PRESENTATION,_ TEXAS SCENIC CITY 11/15/11 Assistant City Manager Jennifer Hibbs reported that at the Texas Municipal League Conference, the City of Grapevine was officially named one of the sixteen Texas municipalities designated as a Texas Scenic City for the period from 2011 -2015. The Scenic City Certification Program is a project of Scenic Texas that identifies a direct correlation between the success of a city's economic development efforts and the visual appearance of its public spaces. Ms. Hibbs presented the recognition to the Mayor, City Council and the Planning & Zoning Commission for the standards relating to the City's signage ordinance, landscaping, tree preservation and general beautification efforts. ITEM 2. PUBLIC HEARING, ZONING APPLICATION Z11 -06, CONDITIONAL USE APPLICATION CU11 -26 AND PLANNED DEVELOPMENT OVERLAY PD11 -06 GRAPEVINE TERRACE APARTMENTS Mayor Tate declared the public hearing open. Planning & Development Manager Ron Stombaugh reported that Zoning Application Z11- 06, Conditional Use Application CU11 -26 and Planned Development Overlay PD11 -06 had been filed by Grapevine Terrace Apartments. The subject property is located at 2311 West Grapevine Mills Circle. The zoning application requests rezoning of 11 acres from "R -MF- 2" Multifamily District Regulations to "R -MF" Multifamily District Regulations for the development of a four -story apartment complex. The conditional use application requests a conditional use permit for density, height and parking and a planned development overlay to include but not be limited to deviation from maximum length of buildings and distance between buildings. This item was tabled at the October 18, 2011 meeting. Mr. Stombaugh advised the applicant intends to develop a multi - structure apartment complex consisting of seven main buildings comprising a total 278 units that will have controlled (gated) access at all three access points. A total of 478 parking spaces (1.72 spaces /unit) have been provided to serve the complex. The applicant is utilizing the conditional use permit process to vary from the following requirements of density (26.7 units per acre); height (four stories not to exceed 50 feet); parking; and front yard setback (25 feet). The planned development overlay is required for the applicant to develop the site as intended relative to off - street parking, building length and separation, building location and vehicle parking and landscaping. Mr. Stombaugh reported that D /FW International Airport Noise Compatibility Office has submitted a letter recommending against the request noting that the project is an incompatible land use inside the airport noise contour. If approved, the Airport recommends a 25dB noise level reduction, disclosure of the airport noise impact to all tenants, and an avigation easement be dedicated. Mr. Rick Simmons, Mr. Brandon Pogue, Mr. John Koster and Mr. Joseph Reue requested favorable consideration of the application. Questions from the Council and Commission centered on the need for the number of requested variances, as the City's ordinances are in place for a reason. The Council 2 '11/15/11 questioned the buildings fagade, they expressed concern regarding topography, drainage, carports and what would be the benefit for the surrounding property owners. Following discussion, the applicant requested the item be tabled to the December 20, 2011 meeting. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to table the item to the December 20, 2011 meeting. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & IFiggelaar Nays: None Council Member Stewart, seconded by Council Member Freed, offered a motion to table the item to the December 20, 2011 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate announced this is the only notice that surrounding property owners would receive. ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU 11-30 MASSEY CAR WASH Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Conditional Use Application CU 11-30 had been filed by Massey Car Wash requesting a conditional use permit for renovations to an existing hand held car wash for addition of an automatic wash bay. The subject property is located at 1211 West Northwest Highway and is zoned "HC" Highway Commercial District. The applicant plans an automatic automobile wash within one existing self - service wash bay. The site plan shows an additional bay for a future automatic wash. The existing drives off of West Northwest Highway and Dove Road will continue to provide the access to and exiting from subject site. If approved, this will be the first reading of an ordinance as the Board of Zoning Adjustment must consider the request for approval of a special exception, due to minimum open space requirements and a building line encroachment adjacent to Dove Road. Mr. Chris Coates and Mr. Steve Massey requested favorable consideration of the application. Questions from the Council and the Planning & Zoning Commission centered on the flow of the traffic on the site and concerns about turning left from the site onto Dove Road. The applicant responded that he would work with the City regarding the flow of traffic on the site and the exit of traffic from the site. 3 Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported that the Council and Commission had been copied the one letter of support for the application. Commissioner Tiggelaar, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11 -31 GRIMALDI PIZZERIA Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Conditional Use Application CU 11-31 had been filed by Grimaldi Pizzeria requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -51 for the possession, storage, retail sale and on premise consumption of alcoholic beverages (beer, wine and mixed beverages), two outdoor speakers and outside dining in conjunction with a 3.634 square foot restaurant. There will be seating for 172 patrons (118 indoor and 54 patio) and 102 parking spaces (67 required). The subject property is located at 1401 William D. Tate Avenue Suite 100 and is zoned "HC" Highway Commercial District. . David Levine requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. Mr. John Evans, 9030 Briarwood Lane, expressed his support. There was no correspondence to report. Commissioner Martin, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: rd 11/15/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11 -32 ANGELS' ATTIC Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Conditional Use Application CU 11 -32 had been filed by Angels' Attic requesting a conditional use permit to amend the site plan approved by Ordinance No. 2010 -52 for retail sales of secondhand goods in an enclosed building where the size exceeds 3,000 square feet. The applicant proposes to expand into a 1,400 square foot suite within the same shopping complex but completely separate from the previously approved suites. The total square footage proposed for the three suites is 7,216 square feet. The previously approved donation drop off area is to be relocated to the rear of the proposed suite and will be manned Tuesday through Saturday from 10:00 a.m. — 4:00 p.m. Mr. Phillip Bressinck and Mr. Dave Shankan requested favorable consideration of the application. Council and Commission questioned the drop off and retail spaces not being adjacent to one another and whether the spaces would have a sprinkler system. The applicants responded they do not anticipate any problems with the suites not being adjacent and that none of the suites in the shopping area are equipped with a sprinkler system. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. PUBLIC HEARING, FINAL PLAT LOT 1A -1 R AND 1A -2R BLOCK 1, W R. LAWLER ADDITION NO. 2, REPLAT LOT 1A, W. R. LAWLER ADDITION NO. 2 Mayor Tate declared the public hearing open. 5 i Senior Civil Engineer John Robertson reported that an application had been filed by Dr. Becky Coats for the final plat of Lot 1A -1 R and 1A -2R, Block 1, W. R. Lawler Addition No. 2 being a replat of Lot 1A, W. R. Lawler Addition No. 2. The 1.58 acre property is located at 2689 Ira E. Woods Avenue and is zoned "CC" Community Commercial District Regulations. The property is being platted into two medical office lots. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6A. CITIZENS COMMENTS, MR. JOHN RATH Mr. John Rath, 1537 Country Forest Court, thanked the City Council for initiating the Recycling Program. He then read the following letter into the record: Mayor Tate and City Council, As a resident of Grapevine and a mother, II am very pleased at the idea of the proposed large -cart recycling pilot program. The more we recycle, the less we put into a landfill and ultimately, (hopefully) the less we should pay for the landfill's use. A 1111511 We are the only family on the block that has bin lids, which we were required by the city to pay for, a complete disincentive to their use. Our recycling items are not ruined by rain and don't blow down the street. The larger carts with attached lids are ideal. We should do everything we can to make our city the "cleaner, greener" Grapevine the residents and our children deserve. Thank you, s\Kathleen Thompson ITEM 7. PUBLIC HEARING, LAND USE ASSUMPTIONS AND WATER AND WASTEWATER CAPITAL IMPROVEMENTS PLAN Mayor Tate declared the public hearing open. Ms. Simone Keel, representing Freese & Nichols, Inc., reviewed the report submitted to the Impact Fee Advisory Committee addressing various elements of the proposed Land Use Assumptions and Capital Improvements Plan. The report reflected 12 planning areas within the City in which existing and projected populations were identified for residential land uses and in which existing developed and projected developed acreage were identified for non - residential uses. The report assumed that build -out will occur in 2021. Based upon the projected population and total acreage of developed non - residential land, water and wastewater demands were .developed for 2021. Utilizing these water and wastewater demands, the City's Water and Wastewater Master Plans, and additional staff input, Freese & Nichols, Inc. developed the Capital Improvements Plan for the planning period of 2011 to 2021, build -out. The projects to be constructed in the ten year period totals $2,426,223.00 of eligible costs for wastewater and $9,193,158.00 for water. The consensus of the Impact Fee Advisory Committee was that the Land Use Assumptions and Capital Improvements Plan are reasonable, representative of anticipated growth !in the City and should be adopted by the City Council. Motion by Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, to close the public hearing prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Public Works Director Stan Laster recommended approval of a resolution approving the Amended Land Use Assumptions and Water and Wastewater Capital Improvements Plan. Motion by Council Member Freed, seconded by Council Member Coy, to adopt the r� 11/15/11 resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE AMENDED LAND USE ASSUMPTIONS AND THE AMENDED WATER AND WASTEWATER CAPITAL IMPROVEMENTS PLAN PURSUANT TO WHICH AN AMENDED WATER AND WASTEWATER IMPACT FEE MAY BE IMPOSED AND PROVIDING AN EFFECTIVE DATE ITEM 8. PUBLIC HEARING ORDINANCE AMENDED WATER AND WASTEWATER IMPACT FEES Mayor Tate declared the public hearing open. Ms. Simone Keel, of Freese & Nichols, Inc., reviewed the proposed Land Use Assumptions, Capital Improvements Plan and Impact Fees for the ten year planning period of 2011 to 2021. She reviewed the various elements of the proposed Land Use Assumptions, Capital Improvements Plan and Impact Fees that had been reviewed bythe Impact Fee Advisory Committee and City Staff. Based upon the projected population and total acreage of developed non - residential land, water and wastewater demands were developed for 2021. Utilizing these water and wastewater demands, the City's Water and Wastewater Master Plans, and additional staff input, Freese & Nichols developed the Capital Improvements Plan for the planning period of 2011 to 2021, build -out. She reviewed the assessment of the City's water and wastewater systems regarding projects constructed before 2011 and projects to be constructed between 2011 and 2021. Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Public Works Director Laster noted there would be a reduction in the Water and Wastewater Impact Fees and recommended approval of the first reading of an ordinance approving the Amended Water and Wastewater Impact Fees. Motion by Council Member Freed, seconded by Council Member Lease, to approve the first reading of an ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy 0 is Nays: None Note: The following items were discussed after Item 29. ITEM 9. TABLE, EXTENSION OF HISTORIC GRAPEVINE TOWNSHIP DISTRICT Township Restoration Coordinator David Klempin recommended tabling the extension of the existing Historic Grapevine Township District boundary from Wood Street to the D. E. Box Addition to the December 6, 2011 meeting. This would allow adequate time for the 29 property owners to be notified and to respond to the proposal. Motion by Council Member Freed, seconded by Mayor Pro Tem Wilbanks, to table the extension of the Historic Grapevine Township District to the December 6, 2011 meeting prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 10. RESOLUTION, AMEND CITY'S ENTERPRISE ZONE PROGRAM Development Manager Dan Truex recommended approval of a resolution nominating GameStop, Inc. to the Office of the Governor, Economic Development and Tourism through the Economic Development Bank for designation as a Double Jumbo Texas Enterprise Project under the Texas Enterprise Zone Program. GameStop plans to invest over $150 million in capital in the Grapevine facilities over the next five years that will include remodeling with upgrades in machinery and equipment fortheir refurbishing center at 220 William D. Tate Avenue. The headquarters and warehouse building at 625 Westport Parkway will undergo a renovation and remodel as well as a large information technology upgrade. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, NOMINATING GAMESTOP, INC. TO THE OFFICE OF THE GOVERNOR, ECONOMIC DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC DEVELOPMENT BANK FOR DESIGNATION AS A DOUBLE JUMBO ENTERPRISE PROJECT ( "PROJECT ") UNDER THE TEXAS ENTERPRISE ZONE PROGRAM UNDER THE TEXAS ENTERPRISE ZONE ACT, CHAPTER E l� 2303, TEXAS GOVERNMENT CODE ("ACT ") AND PROVIDING AN EFFECTIVE DATE ITEM 11. RESOLUTION, AUTHORIZE THREE MONTH CART RECYCLING PILOT PROGRAM Public Works Director Laster recommended approval of a resolution authorizing implementation of a Three Month Cart Recycling Pilot Program in two residential recycle routes. The program involves approximately 2,200 homes, one area in north Grapevine and one area in south Grapevine. Allied Waste Services, Inc. will incur all direct costs associated with delivery, implementation and data collection during the Cart Recycling Pilot Program. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A ROLL -CART RECYCLING PILOT PROGRAM WITHIN THE CITY OF GRAPEVINE, TEXAS AND PROVIDING AN EFFECTIVE DATE ITEM 12. ORDINANCE ABANDON SOUTHERN PORTION BLEVINS STREET RIGHT OF WAY Public Works Director Laster recommended approval of an ordinance abandoning the southern portion of Blevins Street right of way at the West Sunset Street intersection and authorizing the City Manager to execute a Quit Claim Deed to the abutting property owner. Mr. Laster advised that all property owners were in agreement with the abandonment. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -59 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A PORTION OF BLEVINS STREET RIGHT OF WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER im 11/15/11 DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 13. Authorize Arbitrage Rebate Services, First Southwest Asset Management, Inc. Administrative Services Director recommended approval of authorization for the City Manager to execute an agreement with First Southwest Asset Management, Inc. for arbitrage rebate services for a five -year period. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item.14. Resolution. Authorize Purchase 2012 Gradall Public Works Director recommended approval of a resolution authorizing the purchase of a 2012 Gradall EL 3100 -IV wheeled excavator with attachments from Kirby Smith Machinery, Inc. in an amount not to exceed $301,473.00, as the sole source provider through an interlocal agreement with Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE KIRBY SMITH MACHINERY, INC. AS A SOLE SOURCE PROVIDER AS DETERMINED BYTHE PUBLIC WORKS DEPARTMENT FOR MACHINERY EQUIPMENT AND AUTHORIZATION TO PURCHASE UNDER AN INTERLOCAL CONTRACT WITH 11 1115111 BUYBOARD AS A ONE -TIME PURCHASE AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Purchase Motorola Mobile Workstations, Fire Department Fire Chief recommended approval of a resolution authorizing the purchase of seven Motorola Mobile Workstations for the Fire Department from Motorola Solutions, Inc. in an amount not to exceed $43,985.76 through an interlocal agreement with the Houston - Galveston Area Council. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MOTOROLA MOBILE COMPUTERS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase„ Motorola Mobile Workstations, Police Department Police Chief recommended approval of a resolution authorizing the purchase of ten Motorola Mobile Workstations for the Police Departmentfrom Motorola Solutions, Inc. in an amount not to exceed $62,836.80 through an interlocal agreement with the Houston - Galveston Area Council. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MOTOROLA MOBILE COMPUTERS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE 12 11/15/11 Item 17. Resolution Authorize Purchase Playground Equipment Parks & Recreation Director recommended approval of a resolution authorizing the purchase of playground equipment for Faith Christian Park from Playwell Group in an amount notto exceed $60,000.00 through an interlocal agreementwith Local Government Purchasing Cooperative (Buyboard) and as a sole source provider. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE PLAYWELL GROUP AS A SOLE SOURCE PROVIDER AS DETERMINED BY THE PARKS & RECREATION DEPARTMENT FOR PLAYGROUND EQUIPMENT AND INSTALLATION AND AUTHORIZATION TO PURCHASE U NDER AN I NTERLOCAL CONTRACT W ITH BUYBOARD AS A ONE -TIME PURCHASE AND PROVIDING AN EFFECTIVE DATE Item 18. Authorize Renewal Bid 330 -2010 Janitorial Supplies and Paper Goods Annual Contract Administrative Services Director recommended approval of authorizing the renewal of Bid 330 -2010 Janitorial Supplies and Paper Goods Annual Contract from Empire Paper Company. Motion y Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 19. Resolution, Authorize Purchase Pierce Pumper Fire Truck Fire Chief recommended approval of a resolution authorizing the purchase of a Pierce Pumper Fire Truck from Martin Apparatus, Inc. in an amount not to exceed $593,321.00 through an intedocal agreement with Local Government Purchasing Cooperative (Buyboard) and as a sole source provider, 13 11/15/11 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A NEW PIERCE PUMPER FIRE TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consideration of Minutes City Secretary recommended approval of the minutes of the November 1, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Note: The following items were discussed after Item 8. ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z11 -06 GRAPEVINE TERRACE APARTMENTS This item was tabled to December 20, 2011 during the public hearing. ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11 -26 GRAPEVINE TERRACE APARTMENTS This item was tabled to December 20, 2011 during the public hearing. ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD11 -06 GRAPEVINE TERRACE APARTMENTS This item was tabled to December 20, 2011 during the public hearing. WE 11/15/11 ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOT 1, BLOCK 1, GRAPEVINE TERRACE APARTMENTS Chairman Larry Oliver reported the Planning & Zoning Commission voted 7 -0 for denial of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Grapevine Terrace Apartments located west of Grapevine Mills Mall. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation for denial of the preliminary plat of Lot 1, Block 1, Grapevine Terrace Apartments located west of Grapevine Mills Mall. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, GRAPEVINE TERRACE APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for denial of the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine Terrace Apartments located west of Grapevine Mills Mall. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation for denial of the final plat of Lot 1, Block 1, Grapevine Terrace Apartments located west of Grapevine Mills Mall. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONQL USE APPLICATION CU11 -30 MASSEY CAR WASH Chairman Oliver reported the Commission voted 7 -0 for approval of Conditional Use Application CU11 -30 filed by Massey Car Wash with the following conditions: the entrance /exit on Northwest Highway be marked as right turn only and the northern most entrance /exit on Dove Road should be marked right turn only with a directional median installed; traffic buttons shall also be installed on the southern side of the car wash for control of interior traffic flow; applicant shall work with staff regarding the placement of the directional median and traffic buttons with submittal to the Site Plan Review Committee for acceptance. Approval of the ordinance would grant a conditional use permit for renovations to an existing hand held car wash for addition of an automatic wash bay. The subject property is located at 1211 West Northwest Highway and is zoned "HC" Highway Commercial District. The item will go before the Board of Zoning Adjustment regarding a 15 l� special exception to the site regarding minimum open space requirements and a building line encroachment adjacent to Dove Road. Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation with the conditions outlined and approve the first reading of the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITONAL USE APPLICATION CU11 -31 GRIMALDI PIZZERIA Chairman Oliver reported the Commission voted 7 -0 for approval of Conditional Use Application CU11 -31 filed by Grimaldi Pizzeria granting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -51 for the possession, storage, retail sale and on premise consumption of alcoholic beverages (beer, wine and mixed beverages), two outdoor speakers and outside dining in conjunction with a 3,634 square foot restaurant located 1401 William D. Tate Avenue, Suite 100. Council Member Spencer, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -60 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11 -31 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2011 -51 FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES), OUTDOOR DINING AND OUTDOOR SPEAKERS IN CONJUNCTION WITH A RESTAURANT IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, 16 11/15/11 RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS {$2,000.00} AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11 -32 ANGELS' ATTIC Chairman Oliver reported the Commission voted 7 -0 for approval of Conditional Use Application CU11 -32 filed by Angels' Attic granting a conditional use permit to amend the site plan approved by Ordinance No. 2010 -52 for retail sales of secondhand goods in an enclosed building where the size exceeds 3,000 square feet. The subject property is located at 1629 West Northwest Highway. Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed & Coy Nays: Spencer & Lease ORDINANCE NO. 2011 -61 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11 -32 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2009 -52 FOR RETAIL SALES OF SECONDHAND GOODS IN A STORE EXCEEDING 3,000 SQUARE FEET IN A DISTRICT ZONED "SP" SITE PLAN DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING 17 11/15/11 TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS {$2,000.00} AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1A -1RAND 1A -2R BLOCK 1 W. R. LAWLERADDITION NO. 2 Chairman Oliver reported the Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 1A -1 R and 1A -2R, Block 1, W. R. Lawler Addition No. 2. The property is being platted for two medical lots and is located at 2689 Ira E. Woods Avenue. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1A-1R and 1A -2R, Block 1, W. R. LawlerAddition No. 2. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 10:07 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of December, 2011. APPROVED: William D. Tate Mayor `I-1? ATTEST: Linda Huff City Secretary 19 11/15/11