HomeMy WebLinkAboutItem 08 - Janitorial Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 3, 2009
SUBJECT: RENEWAL OF AN ANNUAL CONTRACT TO PROVIDE
JANITORIAL SERVICES FOR VARIOUS PARKS AND
RECREATION FACILITIES
RECOMMENDATION:
City Council to consider renewal of an annual contract award to Mary Lou Gilmore to
establish an annual contract for scheduled janitorial services at various Parks and
Recreation Facilities. The total annual cost will be limited to the budgeted amount for this
service. Attached is the original bid tabulation for review.
FUNDING SOURCE:
Funds are available in accounts:
100-44540-312-3 General Fund/Professional Services/Park Maintenance $92,000
119-44540-312-9 General Fund/Professional Services/Lake Parks $35,000
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement posted in the
Fort Worth Star Telegram and the Grapevine Sun on February 17, 2005 and February
24, 2005. Staff issued bid documents to eight contractors. Three contractors responded
to the invitation.
This contract award was initially approved by Council on April 5, 2005. The invitation
requested fixed annual pricing to provide scheduled janitorial services to various Parks
and Recreation Facilities. Mary Lou Gilmore provided the lowest bid with a total cost of
$99,490.00 annually. The original bid tabulation is attached for review.
The bid specifications allowed for an initial one-year contract with fone-year options
to renew. If approved, this would be the third renewal. The specificMrons also allowed
for contract price adjustments to be considered at each renewal period. Mary Lou
Gilmore has conducted business with the City in the past and has performed
satisfactorily and has agreed to renew the contract with no increase in pricing.
January 23,2009(8:31AM)
Staff recommends approval to renew the contract with Mary Lou Gilmore for a total
annual amount not to exceed the budgeted amount for this service.
GR
January 23, 2009(8:31AM)
Janitorial Services
Mary Lou Gilmore
2007 .
Percent
2008 2009 Increase
Dove Park Pavilion (small) 50 $30.00 $1,500.00 $30.00 $1,500.00 0%
Oak Grove Baseball Restrooms 200 $27.00 $5,400.00 $27.00 $5,400.00 0%
Oak Grove Baseball Pavilion (small) 8 $30.00 $240.00 $30.00 $240.00 0%
Oak Grove Soccer Restrooms 100 $27.00 $2,700.00 $27.00 $2,700.00 0%
Oak Grove Softball Restrooms 200 $27.00 $5,400.00 $27.00 $5,400.00 0%
Vinyards 1501 Dooley Restrooms 600 $40.00 $24,000.00 $40.00 $24,000.00 0%
Vinyards 1501 Dooley Picnic Sites 20 $415.00 $8,300.00 $415.00 $8,300.00 0%
Vinyards 1501 Dooley Laundry Facility 48 $20.00 $960.00 $20.00 $960.00 0%
Vinyards 1501 Dooley Fish Cleaning Station 18 $3.00 $54.00 $3.00 $54.00 0%
Vinyards 1501 Dooley Fishing Pier 12 $10.00 $120.00 $10.00 $120.00 0%
Vinyards 1501 Dooley Pavilion (small) 35 $20.00 $700.00 $20.00 $700.00 0%
Vinyards 1501 Dooley Facility litter 200 $92.00 $18,400.00 $92.00 $18,400.00 0%
Katies Woods Park Rd. #7 Restrooms 86 $15.00 $1,290.00 $15.00 $1,290.00 0%
Katies Woods Park Rd. #7 Picnic Sites 8 $60.00 $480.00 $60.00 $480.00 0%
Katies Woods Park Rd. #7 Area litter 52 $52.50 $2,730.00 $52.50 $2,730.00 0%
Katies Woods Park Rd. #7 Facility litter 86 $19.50 $1,677.00 $19.50 $1,677.00 0%
Sand Bass Park Rd#1 &4 Restrooms 86 $15.00 $1,290.00 $15.00 $1,290.00 0%
Sand Bass Park Rd#1 &4 Picnic Sites 8 $70.00 $560.00 $70.00 $560.00 0%
Sand Bass Park Rd#1 &4 Pavilion (large) 70 $50.00 $3,500.00 $50.00 $3,500.00 0%
Sand Bass Park Rd#1 &4 Area litter 52 $160.00 $8,320.00 $160.00 $8,320.00 0%
Sand Bass Park Rd#1 &4 Facility litter 86 $25.00 $2,150.00 $25.00 $2,150.00 0%
McPherson Park Rd#7 Restrooms 86 $15.00 $1,290.00 $15.00 $1,290.00 0%
McPherson Park Rd#7 Picnic Sites 8 $40.00 $320.00 $40.00 $320.00 0%
McPherson Park Rd#7 Area litter 52 $46.00 $2,392.00 $46.00 $2,392.00 0%
McPherson Park Rd#7 Facility litter 86 $12.00 $1,032.00 $12.00 $1,032.00 0%
Lakeview Park Rd. #17 Restrooms 86 $15.00 $1,290.00 $15.00 $1,290.00 0%
Lakeview Park Rd. #17 Picnic Sites 8 $55.00 $440.00 $55.00 $440.00 0%
Lakeview Park Rd. #17 Area litter 52 $47.50 $2,470.00 $47.50 $2,470.00 0%
Lakeview Park Rd. #17 Facility litter 86 $26.50 $2,279.00 $26.50 $2,279.00 0%
Meadowmere Park Rd#2 Restrooms 86 $15.00 $1,290.00 $15.00 $1,290.00 0%
Meadowmere Park Rd#2 Picnic Sites 8 $65.00 $520.00 $65.00 $520.00 0%
Meadowmere Park Rd#2 Boat Ramp 86 $5.00 $430.00 $5.00 $430.00 0%
Meadowmere Park Rd#2 Area litter 86 $12.50 $1,075.00 $12.50 $1,075.00 0%
Acorn Woods Park Rd. #1 Restrooms 86 $0.00 $0.00 $0.00 $0.00 0%
Acorn Woods Park Rd. #1 Picnic Sites 8 $55.00 $440.00 $55.00 $440.00 0%
Acorn Woods Park Rd. #1 Facility litter 86 $9.50 $817.00 $9.50 $817.00 0%
Parr Park 3010 Parr Lane Restrooms 175 $30.00 $5,250.00 $30.00 $5,250.00 0%
Parr Park 3010 Parr Lane Pavilion (large) 50 $70.00 $3,500.00 $70.00 $3,500.00 0%
$114,606.00 0%
Amok
City of Grapevine-Invitation to Bid 219-2005-
Park Facilities Janitorial Services
Grand Totals
Grand Total of
Vendors. Base Bid
Mary Lou Gilmore $99,490.00
Metroscape $117,764.14
Members Building Maintenance $242,872.61
•
DECRIPTION 1 BID SHEET
FACILITY/ PARK . 4.$ . ' ._."L
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g. TOTAL
ce DESCRIPTION } m a W t W ANNUAL
a U _ a a _ 11 m. _ Ui _ ri a Q LL. COST
Dove Park #/YR 90 0 0 0 0 0 0 5o ; 0 o .
1509 Hood Lane $/CY moo - 30.00 _ $ 4,200.00
Oak Grove Baseball #/YR 200 0 0 0 0 . 0 0 8 0 ,
Muirrell and Park ikci 1 $/CY 27.00 - - 30.00 _ _ $ 5,640.00
Oak Grove Soccer #/YR 100 0 0 0 0. 0 0 0 0 0
Park Road 1&Park Road 5 $ICY 27.00 - $ 2,700.00
Oak Grove Softball #/YR 200 0 0 0 0 0 0 . 0 0 0
Dove Loop&Park Road 5 $/CY 27.00 - $ 5,400.00
Silver Lake 1501 Dooley #/YR soo 20 as 18 0 12 0 35 0 200
(Facility 18.4AC)(Area litter
13.4)2 RR's X's300=600(63 ,,, .
_picnic sites) VC? 15.00 315.00_ 3.00 3.00 - 10.00 - 20.00 _ 92.00 $ 34,718.00
Katies Park Rd.#7 #/YR 86 8 0 0 0 0 0 . 0 52 86 ,
(Facility 3.9ac)(Area 10.5)(12
picnic sites) $/CY 15.00 60.00 52.50 19.50 $ 6,177.00
Sand Bass Park Rd#1 &4 #IYR 86 8 0 0 0 0 70 0 52 86 : . .
(Facility 5ac)(Area 32ac)(14
picnic sites) $ICY 15.00 70.00 50.00 160.Q0 25.00 $ 15,820.00
McPherson Park Rd#7 #IYR .86 8 0 0 0 0 0 0 52 86• .
(Facility 2.4ac)(Area 9.2ac)(8
picnic sites) $ICY 15.00 40.00 46.00 12.00 $ 5,034.00
Lakeview Park Rd.#17 #/YR 86 8 0 0 0. 0 0 0 52 86
(Facility 5.3ac)(Area
9.5ac)(11 picnic sites) 5/CY 15.00 55.00 47.50 26.50 $ 6,479.00
Meadowmere Park Rd#2 #/YR 86 8 0 0 86 _ 0 0 0 86 0 _
entry Rd/boat ramp only)(13
picnic sites) $/CY 15.00 65.00 5.00 12.50 $ 3,315.00
Acorn Woods Park Rd.#1 #/YR as 8 0 0 0 0 0 0 0 86 •
(Facility 1.9ac)(11 picnic
sites) $/CY 0.00 55.00 9.50 $ 1,257.00
Parr Park 3010 Parr Lane #/YR 175 0 0 0 0 0 50 0 0 0
5/CY 30.00 70.00 $ 8,750.00
Cost $ 99,490.00
Page 1 219-2005 Mary Lou Gilmore
DECRIPTION/BID SHEET
FACILITY/ PARK J TO 4.or v. CRil 1.o.., ,r. BID
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Z d ci c o TOTAL
W PROPERTY/ 8 _ c r _ d ANNUAL
re DESCRIPTION } d b W COST
a c. o: o_ u. m ai a a a u..
Dove Park #/YR 90 0 0 0 0 0 0 50 0 0
1509 Hood Lane $/CY 27.50 22.50 $ 3,600.00
Oak Grove Baseball #/YR , 200 • 0 0 0 0 . 0 0 8 0
Muirrell and Park Rd 1 $/CY , 27.50 22.50 $ 5,680.00
Oak Grove Soccer #/YR 100 0 0 0 0 0 0 0 0 0
Park Road 1&Park Road 5 $/CY 27.50 $ 2,750.00
Oak Grove Softball #/YR 200 0 0 0 . 0 0 0 - 0 0 0
Dove Loop&Park Road 5 $/CY 27.50 $ 5,500.00
Silver Lake 1501 Dooley #/YR soo 20 46 18 0 12 0 35 0 200 .
(Facility 18.4AC)(Area litter
13.4)2 RR's X's300=600(63
picnic sites) $/CY 27.50 4.50 27.50 7.50 10.00 22.50 133.40 $ 45,632.50
Katies Woods Park Rd.#7 #/YR 86 8 0 0 .0 0 0 0 52 , 86
(Facility 3.9ac)(Area 10.5)(12
picnic sites) $/CY 21.50 4.50 76.13 28.28 $ 8,275.84
Sand Bass Park Rd#1 &4 _ #/YR 86 , 8 0 0 0 0 _ 70 0 52 86 ...
(Facility 5ac)(Area 32ac)(14
picnic sites) $/CY 21.50 _ 4.50 27.50 232.00_ 36.25 $ 18,991.50
McPherson Park Rd#7 #NR 86 8 0 0 0 0 0 0 52 86
(Facility 2.4ac)(Area 9.2ac)(8
picnic sites) $/CY 21.50 4.50 66.70 17.40 $ 6,849.80
Lakeview Park Rd.#17 #/YR 8s 8 0 0 0 0 0 0 52 86 .
(Facility 5.3ac)(Area
9.5ac)(11 picnic sites) $/CY 21.50 4.50 68.88 38.43 $ 8,771.74
Meadowmere Park Rd#2 #/YR 8s _ 8 0 0 _ 86 0 0 0 86 0
entry Rd/boat ramp only)(13
picnic sites) $/CY 21.50 4.50 10.00 18.13 $ 4,304.18•
Acorn Woods Park Rd.#1 #/YR 8s 8 0 0 0 0 0 0 0 86
(Facility 1.9ac)(11 picnic
sites) $/CY 0.00 4.50 13.78 $ 1,221.08
Parr Park 3010 Parr Lane #/YR 175 0 0 0 0 0 50 0 0 0
5/CY 27.50 27.50 $ 6,187.50
Cost $ 117,764.14
Page 1 219-2005 Metroscape
•
DECRIPTION/BID SHEET
FACILITY/ PARK ;..r ru1-s II :c'f #,r 'o1i BID ,..:.
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w PROPERTY/ v o a - ,z, TOTAL
re DESCRIPTION " 0 a A L E 1 ANNUAL
a c.) W o. .".I LL. m° LL COST
- - a a Q �
Dove Park #/YR 90 0 0 0 0 0 0 50 0 0
1509 Hood Lane - $/CY $ 8,651.00
Oak Grove Baseball #/YR 200 0 0 0 0 0 0 e 0
Muirrell and Park Rd 1 $ICY _ $ 8,845.12
Oak Grove Soccer #/YR 100 0 0 0 0 0 0 0 0 0
Park Road 1&Park Road 5 $/CY - $ 4,220.00
Oak Grove Softball #/YR 200 0 0 0 0 0 0 0 0 0
Dove Loop&Park Road 5 $/CY - $ 8,440.00
-
Silver Lake 1501 Dooley #/YR 600 20 48 18 0 12 0 35 0 200 ,
(Facility 18.4AC)(Area litter
13.4)2 RR's X's300=600(63
picnic sites) $/CY $ 118,835.20
Katies Park Rd.#7 #/YR 86 8 0 0 0 0 0 .0 52 86
(Facility 3.9ac)(Area 10.5)(12
picnic sites) $ICY - - $ 14,599.09
Sand Bass Park Rd#1 &4 #/YR 8s 8 0 0 0 0 70 0 .52 86 .
(Facility 5ac)(Area 32ac)(14
picnic sites) $ICY $ 28,569.40
McPherson Park Rd#7 #/YR 86 8 _ 0 . 0 0 0 0 0 52 86 . .. ..
(Facility 2.4ac)(Area 9.2ac)(8
picnic sites) $/CY - $ 11,183.00
Lakeview Park Rd.#17 #/YR 86. 8 0 0 0 I 0 0 0 52 86 . ...
(Facility 5.3ac)(Area
9.5ac)(11 picnic sites) $ICY' $ 16,780.83
Meadowmere Park Rd#2 #/YR 86 s 0 0 86 _ 0 0 0 88 0 ,
entry Rd/boat ramp only)(13
picnic sites) $ICY $ 6,767.83
Acorn Woods Park Rd.#1 #/YR 86 8 0 0 0 0 _ 0 0 . 0 86
(Facility I.9ac)(1I picnic
sites) $/CY $ 4,376.14
Parr Park 3010 Parr Lane #/YR 175 0 0 0 0 0 50 0 0 0
$/CY _ $ 11,605.00
Cost $ 242,872.61
Page 1 219-2005 Members Bldg Maint