HomeMy WebLinkAboutItem 05 - Virtual Desktop Access LicensesMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
'bW'RUNO RUMBELOW, CITY MANAGER qp-
APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
MICROSOFT WINDOWS VIRTUAL DESKTOP ACCESS
LICENSES
City Council to consider approval to renew an annual contract for Microsoft Windows
virtual desktop access licenses with SHI Government Solutions, Inc. through the State of
Texas Department of Information Resources (DIR) Cooperative Contracts Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325-44500-101-02-16
(Software Licenses/City Manager/FY2016-Capital Acquisitions) in the amount not to
exceed $31,020.00.
This purchase will be made in accordance with a contract established with SHI
Government Solutions, Inc. by the State of Texas Department of Information Resources
(DIR) Cooperative Contracts Program. Purchases through this program are authorized
under Texas Local Government Code, Chapter 271, Subchapter D and Texas
Government Code Chapter 2054, Section 2054.0565 (b).
Bids were taken by the cooperative and a contract was awarded to SHI Government
Solutions, Inc. The Information Technology Department staff and Purchasing reviewed
the contract for specification compliance and pricing and determined that the contract
would provide the best product and pricing for meeting the needs of the City. The
contract was for an initial one-year period with two optional, one-year renewals. If
approved, this will be the second renewal option.
Information Technology has budgeted funds this year in the IT Replacement/Upgrade
budget for this renewal. This is for 470 licenses for virtual desktops used for office
desktop and mobile computing throughout the City. This purchase from Microsoft is for
Microsoft Windows Seven Professional Operating system. This must be a lease
agreement because Microsoft will not sell perpetual licenses for the Windows Operating
system in a virtual desktop environment due to legal restrictions.
October 1, 2015 (10:00:26 AM)
Staff recommends approval.
WI
September 28, 2015 (10:14:31 AM)