HomeMy WebLinkAbout2015-10-06 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, OCTOBER 6, 2015
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
5:30 p.m. Call to Order - City Council Chambers
5:30 p.m. Executive Session - City Council Conference Room
6:00 p.m. Regular Meeting - City Council Chambers
Immediately National Night Out Events
following meeting
CALL TO ORDER: 5:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (Northwest Highway and State Highway 114)
pursuant to Section 551.072, Texas Government Code.
B. Real property relative to property acquisition for drainage for property
located at Silver Lake pursuant to Section 551.072, Texas Government
Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
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INVOCATION: Council Member Darlene Freed
CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
3. Parks and Recreation Director to present update on the REC of Grapevine.
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
4. Consider renewal of the contract for the Grapevine Public Library ILS computer
support and software from SIRSI Corporation. City Manager recommends
approval.
5. Consider renewal of an annual contract for Microsoft Windows virtual desktop
access licenses with SHI Government Solutions, Inc. through the State of Texas
Department of Information Resources (DIR) Cooperative Contracts Program. City
Manager recommends approval.
6. Consider the award of RFB 431-2015 to Hufcor for panel partition replacement for
the Convention Center. Convention and Visitors Bureau Executive Director
recommends approval.
7. Consider renewal of an Interlocal Agreement with the Cities of Colleyville,
Southlake and Keller for the Metroport Teen Court program. Chief Financial
Officer recommends approval.
8. Consider renewal of annual contract with TimeClock Plus for annual user access
licenses and the one-time purchase of time clocks. Chief Financial Officer
recommends approval.
9. Consider a resolution authorizing the sole source purchase of downtown rooftop
lighting from Inception Lighting. Parks and Recreation Director recommends
approval.
10. Consider the award of RFB 432-2015 as a multiple award annual contract to
Unique Landscaping Design and Construction, Southwest Wholesale Nursery and
Fannin Tree Farm for trees and large bushes. Parks and Recreation Director
recommends approval.
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PAGE 3
11. Consider renewal of annual contracts for heavy equipment rental services with Fox
Rental and Kirby Smith Machinery, Inc. Public Works Director recommends
approval.
12. Consider an Election Services Contract with Tarrant County for the November 3,
2015 Special Election. City Secretary recommends approval.
13. Consider the minutes of the September 8, 2015 Special City Council meeting and
the September 15, 2015 Regular City Council meeting. City Secretary
recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on October 2, 2015
by 5:00 p.m.
Tara Brooks, City Secretary
GRAPE
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of October, 2015 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to -wit:
William D. Tate
Sharon Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Ben Stool Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 5:32 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (Northwest Highway and State Highway 114)
pursuant to Section 551.072, Texas Government Code.
B. Real property relative to property acquisition for drainage for property
located at Silver Lake pursuant to Section 551.072, Texas Government
Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
10/06/15
The City Council recessed to the City Council Conference Room and began the closed
session at 5:34 p.m. The closed session ended at 5:54 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Section 551.087, Texas Government Code.
Under Section 551.072, Texas Government Code, City Manager Rumbelow requested
Council authorize the City Manager to sign an economic development incentive
agreement under Section 380 of the Texas Local Government Code and a purchase and
sale agreement on property at State Highway 114 and Northwest Highway, upon review
of the City Attorney, to John T. Evans Company.
Motion was made to approve the economic development incentive agreement and the
purchase and sale agreement.
Motion: Freed
Second: Coy
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Under Section 551.072, Texas Government Code, City Manager Rumbelow requested
Council approve a resolution determining the necessity of acquiring real property rights
and authorizing the use of eminent domain to be used in connection for drainage
improvements, declaring a public purpose, and providing an effective date.
Motion was made to approve the resolution as presented.
Motion: Lease
Second: O'Dell
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
RESOLUTION NO. 2015-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DETERMINING THE NECESSITY OF
ACQUIRING REAL PROPERTY RIGHTS AND
AUTHORIZING THE USE OF EMINENT DOMAIN TO BE
USED IN CONNECTION WITH THE DEVELOPMENT OF
DRAINAGE IMPROVEMENTS; DECLARING A PUBLIC
PURPOSE; AND PROVIDING AN EFFECTIVE DATE
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
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Call to Order
10/06/15
Mayor Tate called the meeting to order at 6:03 p.m. in the City Council Chambers.
Invocation
Council Member Darlene Freed delivered the Invocation.
Pledge of Allegiance
Boy Scout Troop 928 posted the colors and led the Pledge of Allegiance.
Item 2. Citizen Comments
LTC Brian Michel, 825 Beverly Drive, Grapevine gave an update on the Veteran's Day
Parade that will take place on November 7, 2015 along Main Street.
Item 3. Parks and Recreation Director to present update on The REC of Grapevine
Parks and Recreation Director Kevin Mitchell presented this item to Council. The REC of
Grapevine currently has 14,800 members, which equals to $988,000 in membership
revenue and $520,000 in program revenue. Director Mitchell described the programing,
the construction status and upcoming events.
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 4. Consider renewal of the contract for the Grapevine Public Library ILS computer
support and software from SIRSI Corporation.
City Manager Rumbelow recommended approval of the renewal of the SirsiDynix
Symphony Library Automation Service in an amount not to exceed $57,775.55.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
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10/06/15
Item 5 Consider renewal of an annual contract for Microsoft Windows virtual desktop
access licenses with SHI Government Solutions Inc. through the State of Texas
Department of Information Resources (DIR) Cooperative Contracts Program.
City Manager Rumbelow recommended approval of the lease of 470 licenses for virtual
desktops used for office desktop and mobile computing throughout the City. This
purchase from Microsoft is for Microsoft Windows Seven Professional Operating System
in an amount not to exceed $31,020.
Motion was made to approve the consent agenda as presented.
Motion: Freed
Second: O'Dell
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 6 Consider the award of RFB 431-2015 to Hufcor for panel partition replacement
for the Convention Center.
Convention and Visitors Bureau Executive Director P.W. McCallum recommended
approval of the purchase of a panel partition for a total amount not to exceed $96,594.00.
The existing air wall was installed in 1989. Due to its age and state of disrepair, staff is
requesting to replace the existing electrical operated wall with a new manual operated
one.
Motion was made to approve the consent agenda as presented.
Motion: Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 7 Consider renewal of an Interlocal Agreement with the Cities of Colleyville,
Southlake and Keller for the Metroport Teen Court program.
Chief Financial Officer Greg Jordan recommended approval of the agreement for Teen
Court which is a volunteer program that provides juvenile misdemeanor offenders an
alternative to the criminal justice system. The City of Grapevine's portion is $36,750.
Motion was made to approve the consent agenda as presented.
Motion: Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 8. Consider renewal of annual contract with TimeClock Plus for annual user access
licenses and the one-time purchase of time clocks.
CI
10/06/15
Chief Financial Officer Jordan recommended approval of the annual contract for user
access licenses for an amount of $14,800 and the purchase of additional time clocks for
$17,900. This timekeeping system eliminates the need for manual time input, assists in
employee scheduling, provides additional detailed reporting for project management,
eliminates paper documentation, provides an audit trail and automates employee time off
requests.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 9. Consider a resolution authorizing the sole source purchase of downtown rooftop
lighting from Inception Lighting.
Parks and Recreation Director Mitchell recommended approval of the purchase of
downtown rooftop lighting for an amount not to exceed $108,967.25. This purchase
replaces the current C-9 rooftop lights on the downtown skyline from 100 South Main
Street to the Depot District. The new lights will allow the downtown to shine with a
different light theme that can be changed according to the season.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE
SOLE SOURCE PURCHASE OF DOWNTOWN ROOFTOP
LIGHTING AND PROVIDING AN EFFECTIVE DATE
Item 10. Consider the award of RFB 432-2015 as a multiple award annual contract to
Unique Landscaping Design and Construction, Southwest Wholesale Nursery and Fannin
Tree Farm for trees and large bushes.
Parks and Recreation Director Mitchell recommended approval of the award of contracts
for an estimated annual amount of $355,000 for the purchase of trees and large bushes.
Motion was made to approve the consent agenda as presented.
Motion: Freed
5
10/06/15
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 11 Consider renewal of annual contracts for heavy equipment rental services with
Fox Rental and Kirby Smith Machinery, Inc.
Public Works Director Stan Laster recommended approval of contracts for heavy
equipment rental services to be used by multiple departments in an annual estimated
amount of $100,000. The purpose of this contract is to establish fixed annual pricing for
heavy equipment rental services used primarily by the Public Works Department and is
available to various departments on an as -needed basis and includes daily, weekly, and
monthly rentals.
Motion was made to approve the consent agenda as presented.
Motion: Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 12 Consider an Election Services Contract with Tarrant County for the November
3, 2015 Special Election.
City Secretary Tara Brooks recommended approval of the joint election contract with
Tarrant County for election services and equipment for the November 3, 2015 Special City
Council Election in an estimated amount of $15,600. The contract also allows for services
of a possible runoff election on December 8, 2015 in an estimated amount of $19,000.
Motion was made to approve the consent agenda as presented.
Motion: Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 13 Consider the minutes of the September 8 2015 Special City Council meeting
and the September 15 2015 Regular City Council meeting.
City Secretary Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion:
Freed
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
n
10/06/15
Motion was made to adjourn the meeting at 6:23 p.m.
Motion: Spencer
Second: Coy
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of October, 2015.
ATTEST:
2
Tara Brooks
City Secretary
William D. Tate
Mayor /*
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