HomeMy WebLinkAboutItem 08 - TimeClock PlusMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
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SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
TIMECLOCK PLUS BY DATA MANAGEMENT, INC. ANNUAL
USER LICENSES AND THE ONE-TIME PURCHASE OF
TIMECLOCKS
RECOMMENDATION:
City Council to consider approval to renew an annual contract with TimeClock Plus by
Data Management, Inc for Annual User Access Licenses and the one-time purchase of
time clocks.
FUNDING SOURCE:
Funding for this annual license renewal is $14,800 and is currently available in account
100-44500-105-2 and the funding for the purchase of additional time clocks is $17,900.00
and currently available in account 114-42210-105-2, total cost not to exceed $32,700.00.
BACKGROUND:
Last year City staff reviewed proposals and interviewed several timekeeping data
providers. TimeClock Plus was awarded the timekeeping system contract. The Finance
Division and Purchasing determined that TimeClock Plus provided the best integrated
product for City's financial system and best pricing for meeting the needs of the City.
This timekeeping system eliminates the need for manual time input, assists in employee
scheduling, provides additional detailed reporting for project management, eliminates
paper documentation, provides an audit trail and automates employee time off requests.
The Finance Division has budgeted funds for this contract renewal. This includes annual
license agreement and the one-time purchase of time clocks.
Staff recommends approval.
KW/DR
October 1, 2015 (2:40:14 PM)