HomeMy WebLinkAboutItem 10 - Trees and Large ShrubsMEETING DATE:
SUBJECT
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
BRUNO RUMBELOW, CITY MANAGER
NL -
OCTOBER 6, 2015
APPROVAL FOR THE AWARD OF RFB 432-2015 ANNUAL
CONTRACT FOR TREES AND LARGE SHRUBS
City Council to consider approval for the award of RFB
annual contract to Unique Landscaping Design and Cons
Nursery and Fannin Tree Farm for trees and large bushes,
FUNDING SOURCE:
432-2015 as a multiple award
truction, Southwest Wholesale
Funds for this purchase are available in account 100-43355-312-3 (Recreation Facilities)
100-42205-312-3 (Grounds Maintenance) 174-74015-312-052 (Landscaping PCMF) &
119-44540-312-9 (Professional Services) in an estimated annual amount of $355,000.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B,
Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in the
Fort Worth Star Telegram on September 3 and 10, 2015. There were 442 invitations sent
out through the eBid Procurement system. There were eight bids received (bid tabulation
attached). The bids are based on estimated annual quantities.
Based on the evaluation of the bids by the Parks and Recreation staff, Unique
Landscaping Design and Construction, Southwest Wholesale Nursery and Fannin Tree
Farm are the lowest responsive and responsible bidders. These three firms were the
lowest vendors that submitted bids for all line items. The contract is for an initial one-year
period with four, one-year renewal options.
The purpose of this contract is to establish fixed annual pricing for trees and large bushes.
Awarding to multiple vendors will help mitigate issues that may occur due to quality and
supply fluctuation of plants and trees.
Staff recommends approval.
10/1/2015 2:53:03 PM
RFB 432-2015 Addendum 1
Trees and Large Shrubs
The City of Grapevine is soliciting sealed b
Request for Bid
9/3/2015 8:03:00 AM Central
9/23/2015 2:00:00 PM Central
Grapevine TX Purchasing
Grapevine TX Purchasing
Bob Smeby
bsmeby@grapevinetexas.gov
(817) 410-3335
(817) 410-3066
Responding Supplier City State Response Submitted Lines Responded Response Total
TruBlue Services LLC Newark TX 9/23/2015 9:47:14 AM 57 $229,430.00
Fannin Tree Farm Frisco TX 9/23/2015 9:26:00 AM 95 $238,125.00'
Unique Landscaping Design & Ci Colleyville TX 9/22/2015 4:32:50 PM 114 $297,820.00
SOUTHWEST WHOLESALE NURS CARROLLTON TX 9/23/2015 11:12:29 AM 114 $397,075.00
C & C Landscape Solutions & De Dallas TX 9/23/2015 11.15:02 AM 114 $510,220.00
Infinity Lawn and Landscape, LL, Lewisville TX 9/23/2015 1:24:16 PM 57 $936,600.00
Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
RFB 432-2015 Addendum 1- Page 1