HomeMy WebLinkAboutItem 10 - Municipal Court SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 4, 2022
SUBJECT: ANNUAL MAINTENANCE RENEWAL FOR MUNICIPAL COURT
SOFTWARE WITH TYLER TECHNOLOGIES
RECOMMENDATION: City Council to consider approval of the annual maintenance renewal for
INCODE, the municipal court software, with Tyler Technologies.
FUNDING SOURCE: Funds for this purchase are available in the General Fund (Municipal
Court Department) for an amount not to exceed $36,000.
BACKGROUND: INCODE, by Tyler Technologies, is the case management software used
by municipal court since 2001. If approved, this agreement will cover
maintenance and support services for the 2023 fiscal year.
Annual maintenance provides for basic support services for issues related
to the operation of the INCODE application, including premium support,
training, reporting tools, performance issues, tuning, and security.
INCODE is a leading provider of municipal court software offering
solutions for automated processing of citations and dockets, integrated
financials, customized reporting, and integrated jury management.
The purchase of INCODE case management software will be made as a
sole source purchase from Tyler Technologies in accordance with Local
Government Code Chapter 252, Subchapter B, §252.022 General
Exemptions (a)(7)(3).
Staff recommends approval.
o Remittance:
• OOO tyler Tyler Technologies, Inc
0111111.0 (FEIN 75-2)
Ies P.O. Box 203556
io technologies g Dallas, TX 75320-3556
Invoice
Invoice No Date Page
025-390960 09/01/2022 1 of 1
Questions:
Tyler Technologies- Local Government II II IIII I I
Phone: 1-800.772-2260 Press 2, then 2
Email: ar@tylertech.com
Bill To Gapevine MC Ship To Gapevine MC
1027 Ira East Woods Avenue 1027Ira East Woods Avenue
Grapevine, TX 76051 Grapevine, TX 76051
Cust No.-Bil/To-ShipTo Ord No PO Number Currency
49441 - 18584 - 18584 163373 USD
Date Description
Maintenance Start: 01/Oct/2022, End: 30/Sep/2023
Content Manager Annual Fees
Incode Content/Document Management Suite- Maintenance
Tyler Content Manager Standard Edition -TCM SE - Maintenance
ERP Pro Document Management Annual Fees
Tyler Output Processor Server - Maintenance
Municipal Justice Annual Fees
Incode Court Case Management Suite -Texas TLETS Warrant Interface
Maintenance: Start: 01/Oct/2022, End: 30/Sep/2023
Escrow
Maintenance: Start: 01/Oct/2022, End: 30/Sep/2023
ERP Pro Financials Annual Fees
SQL Migration - Financials - Maintenance
SQL Migration - Financials - Maintenance
Municipal Justice Annual Fees
Court Case Management
Brazos Technology Citation Issuing Device Interface
Third Party System Software
System Software Non SQL Maintenance
System"Software Non SQL Maintenance ---
"ATTENTION"*
Order your checks and forms from
Tyler Business Forms at877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.
Terms
NET30
Units Rate
1
1
1
1 524.98
1
1
1
Subtotal I
Sales Tax
Invoice Total I
Due Date
10/01/2022 J
Extended Price
$3,461.43
$0.00
$5,079.50
524.98
$3,361.47
$15,028.65
$1,880.00
29,336.03 1
0.001
29,336.03 1
O Remittance: Invoice
• O O ty
l Tyler Technologies, Inc
e® ®00 er
(FEIN 75-2303920) Invoice No _ _ Date Page
m P.O. Box 203556 ;025-390959 _ __09/0.1_/2_& 1 of 1
e technologies Dallas, Tx 75320-3556
Questions:
ent
Tyler
anLeC@�artchcomPres- Local s2lhen2 Il�lul�lll III�IIIIII�IIIII�IIIIIIIIIIII
Bill Ta City of Grapevine Ship Ta Gapevine MC
Attn: Accounts Payable 1027 Ira East Woods Avenue
501 Shady Brook Drive - Room 108 Grapevine, TX 76051
Grapevine, TX 76051
Cust No. BUITo-ShipTo Ord No PO Number Currency Terms Due Date
49441 - MAIN - 18584 163372 USD NET30 10/01/2022
Date Description Units ---Rafe"—Extended'PrIce
Maintenance: Start:01/Oct/2022, End:30/Sep/2023
Technical Services Annual Fees 1 $1.402.91
Basic Network Support Services
"ATTENTION"
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.
Subtotal
1,402.91.1
Sales Tax
0.001
Invoice Total
1,402.91 N