HomeMy WebLinkAboutItem 22 - Aggregate MaterialsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 4, 2022
SUBJECT: AWARD OF CONTRACTS FOR AGGREGRATE MATERIALS
RECOMMENDATION: City Council to consider approval for the award of RFB 519-2022 for
annual contracts for the purchase of aggregate materials with Big Sandy
Sand Company; Burnco Texas, LLC; DFW Materials; Earth Haulers, Inc.;
Green Dream International, LLC; Lowery Sand & Gravel Co. Inc.; and
Martin Marietta, Inc. for various departments.
FUNDING SOURCE: Funds are available in various funds and departments for an annual
estimated amount of $150,000.
BACKGROUND: The purpose of this bid is to establish fixed annual pricing for aggregate
materials used primarily by the Public Works Department, Parks and
Recreation Department, Golf Department and other departments on an
as -needed basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid
advertisement was posted in the Fort Worth Star Telegram on July 28 and
August 4, 2022. RFB 519-2022 was issued through the City eBid system
with 1721 invitations sent out through the eBid procurement system.
There were 32 vendors that viewed and downloaded the RFB and eight
responses were received. The contracts will be for an initial one-year
period with four, one-year optional renewals available. The bid was
opened electronically and publicly on August 25, 2022 at 2 pm.
Based on the evaluation of the bid by the Public Works Department and
Purchasing, it was determined that a non-exclusive award be made to all
responsible and responsive bids meeting specifications to ensure
availability of materials without interruption of road projects.
Staff recommends approval
KH/LW