HomeMy WebLinkAboutItem 18 - Meeting RecordingsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 4, 2022
SUBJECT: MULTIMEDIA SERVICES FOR STREAMING AND ARCHIVING PUBLIC
MEETINGS AND PURCHASE OF CLOSED CAPTIONING SOFTWARE
RECOMMENDATION: City Council to consider the renewal of an annual sole source contract for
multimedia services for streaming and archiving of public meetings and
the purchase of closed captioning equipment and services with Swagit
Productions, LLC for City Council and Planning and Zoning Commission
meetings.
FUNDING SOURCE: Funds are available in the General Fund (City Council) for an amount not
to exceed $29,025 and the Special Revenue Fund (PEG Fees) for an
amount not to exceed $65,214.
BACKGROUND: Swagit Productions, LLC manages the cameras and live streaming of the
meetings of the City Council, Planning and Zoning Commission, and
Historic Preservation Commission. These meeting videos are archived
and available on the City's website. Swagit Productions, LLC also records
the audio of the Board of Zoning Adjustment and Building Board of
Appeals meetings.
This procurement of streaming and archive services was made as a sole
source in accordance with Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a)(7)(A). The contract
was for an initial one-year period with optional, one-year renewals. If
approved, this will be for the sixth renewal available.
Through this contract, Swagit Productions, LLC will also provide closed
captioning of the meetings for those who view the meetings online and in
person. Additional hardware will need to be purchased to accommodate
this service. Staff proposes utilizing Special Revenue Fund (PEG fees) for
the purchase of the equipment and Professional Services Fund for first
year of service. PEG fees are provided through the cable companies as a
way to purchase capital equipment that enables accessibility of public
meetings.
Staff recommends approval.