HomeMy WebLinkAboutItem 06 - Gaylord Texan ITEM lit 6
MEMO TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
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FROM: BRUNO RUMBELOW, CITY MANAGER ' ` R AC -j SCOTT WILLIAMS, DEVELOPMENT SERVICES DIRECTOR
MEETING DATE: DECEMBER 2, 2008
SUBJECT: CONDITIONAL USE REQUEST CU08-17 RELATIVE TO
CONDITIONS FOR USE OF THE LARGE EVENT PAD SITE AT
THE GAYLORD TEXAN HOTEL AND CONVENTION CENTER
RECOMMENDATION:
Staff recommends the Council consider the attached conditions relative to the use of the
large event pad site at the Gaylord Texan Hotel and Convention Center and take any
action necessary.
BACKGROUND INFORMATION:
Council considered and approved Conditional Use request CU08-17 at the September 16,
2008 meeting relative to the addition of the resort pool complex, food and beverage
pavilion and event pad sites at the Gaylord Texan Hotel. However, Council expressed
some concerns as to the conditions of use for the large event pad site other than the ICE!
exhibit that the hotel provides annually during the Christmas season. Council stipulated
that for uses other than the ICE! exhibit, a temporary use permit be required for all other
events on the large pad site and that representatives of the Gaylord Hotel provide a set of
conditions designating how the pad site will be utilized. To that end, Staff has worked with
Gaylord to develop the attached list of stipulations. Council may wish to discuss additional
requirements that would further reduce the impact on the surrounding residential
neighborhoods.
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O:1ZCU\CU08-17.41.doc 11/24/08 1:37 PM
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CRITERIA
GAYLORD TEXAN EVENT PAD
(Large pad close to southern property line/14,000 square foot)
1. ICE! Event will be held in this location annually
2. When ICE! is not onsite:
A. This area will be used to hold other events including, but not limited to
breakfast, lunch, dinner or cocktail receptions. General parameters for these
events are as follows:
(1) All events in this area would be controlled by the resort.
(2) Events may be held with or without a tent.
(3) Event hours will be 7:00 a.m. to 10:00 p.m.
(4) Recorded or live entertainment may be used between the hours of
8:00 a.m. and 10:00 p.m.
a. Amplified music - speakers shall be turned away from the
residential neighborhood.
(5) Entertainment will meet sound ordinances.
a. Leg Sound Level, dBA, Limits for Continuous Sound Sources:
Daytime (7:00 a.m. - 10:00 p.m.) 59 dBA - Night Time (10:00
p.m. - 7:00 a.m.) 52 dBA
(6) Lighting will be designed to meet ordinances
a. Reduce light levels at ground level of all property lines of the
subject property to the following levels based on the zoning of
the adjacent properties:
Single Family - 0.2 footcandles
Multiple-family - 0.5 footcandles
Non-residential districts, streets - 3.0 footcandles
Industrial districts - 5.0 footcandles
(7) Event sizes will vary; but the maximum capacity will not exceed
2,000/standing or 933/sitting.
(8) A temporary use permit shall be obtained from the City of Grapevine
for all formally booked events on the large event pad when ICE! is not
onsite.
(9) All parking shall be in designated parking areas existing on the
property. No parking will be allowed within the outdoor event area and
patrons will not be allowed to enter the event area from outside of
Gaylord property.
B. When not reserved for private events, the area would be used as a general
walking and sitting area for resort pool guests due to the proximity to the pool.
3. These criteria are valid for one year and are subject to reconsideration by City
Council one year from the date of approval.