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HomeMy WebLinkAboutItem 12 - Minutesr 411 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of December 6, 2011 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:08 p.m. ITEM 1. CITY SECRETARY DEPARTMENT UPDATE City Secretary Linda Huff presented a brief overview of the responsibilities of the City Secretary Department stating the department's commitment to maintaining and providing accurate records to the citizens, City Council, City Staff and the general public in an exceptional, efficient and courteous manner. The documents include all actions of the City Council including agendas /packets, minutes, resolutions, ordinances, City Code Book, City elections and Board /Commission appointments. The City Secretary Office has served as the official record keeper since February 1882. City Manager Bruno Rumbelow announced that City Secretary Huff would be retiring in February 2012 after 30 years with the City (25 years as City Secretary) and that Assistant City Secretary Jodi Brown would then be promoted to City Secretary. There was no formal action taken by the City Council. ITEM 2. MUNICIPAL LIBRARY UPDATE 12/06/11 Library Director Janis Robertson reported that for 88 years the Grapevine Public Library has changed, adapted, evolved or re- invented its self to meet the needs of the Community. She stated the Grapevine Public Library Mission Statement is to "maintain and improve the quality of life for the citizens of our community by providing access to information, cultural resources and opportunities for personal growth and enrichment in the most efficient manner possible." She noted that through the years grants had been received supporting new materials, special collections, technology and programming Ms. Roberson noted that the future of the Library will be responsive to the needs of the community as in the past and flexibility is the key to meeting those needs as technology and demands change. She stated it is an exciting time to be able to meet the informational, cultural and technological needs of Grapevine citizens. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2011. ATTEST: Linda Huff City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of December, 2011 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:31 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 12/06/11 Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2011. ATTEST: Linda Huff City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of December, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, OPPOSE ITEM 6 The following citizens spoke in opposition to Item 6 Ordinance, Amend Chapter 15 Offenses and Miscellaneous Provisions relative to prohibiting electioneering at the Community Activities Center during early voting hours of any election. They commented that adoption of the ordinance would reduce the transparency of government, would deny freedom of speech, would violate the First Amendment and stated there are already rules and regulations for electioneering established by federal mandates. Mr. John Rath, 1537 Country Forest Court Ms. Georjean Sherrill, 3705 Oakwood Ms. Kathleen Thompson, 1570 Dublin Circle Dr. Leslie Miner, 3004 Woodhaven Drive Mr. Carl Young, 4113 Meadow Drive 12/06/11 City Secretary Huff reported that the City Council had been copied eight letters opposing Item 6 and the proposed ordinance. ITEM 1 B. CITIZENS COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, shared his experience of working with the Masonic Lodge and the Eastern Star to provide a hot meal at DFW Airport to soldiers returning to war. He encouraged other citizens to participate in supporting our troops during their layovers at the airport. ITEM 1C. CITIZENS COMMENTS, MR. JAMES SEAL Scout Master James Seal introduced Troop 240 stating they are working on their Citizenship Merit Badge. ITEM 1. ORDINANCE, EXTENSION OF HISTORIC GRAPEVINE TOWNSHIP DISTRICT BOUNDARY Township Restoration Coordinator David Klempin recommended approval of an ordinance extending the Historic Grapevine Township District boundary from Wood Street to the D. E. Box Addition. With this designation, certain protections were implemented for the District including design review for any properties threatened with demolition. During a previous workshop, it was noted that between the existing Township and the D. E. Box Addition, there is a one half block area that would be without protection from demolition offered by the Township and D. E. Box Historic District ordinances. This item was tabled at the November 1, 2011 meeting for property owners in that area to be notified of the City's proposal. Mr. Klempin advised that all of the 29 property owners in the one half block area had been notified of the City's intention to extend the Historic District Designation. The were two letters of support and no letters of opposition received regarding the notification process. Motion by Council Member Freed, seconded by Council Member Coy, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -62 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS EXPANDING THE HISTORIC GRAPEVINE TOWNSHIP DISTRICT; PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY; AND PROVIDING FOR AN EFFECTIVE DATE ITEM 2. PUBLIC HEARING, MUNICIPAL SETTING DESIGNATION 2 12/06/11 Public Works Director Stan Laster recommended the public hearing for the Municipal Setting Designation for Faith Christian School be continued to the March 6, 2012 meeting. Council Member Stewart, seconded by Council Member Spencer, offered a motion to continue the public hearing to the March 6, 2012 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. ORDINANCE, AMEND CHAPTER 25 .UTILITIES AND SERVICES, SECTION 25 -211 Public Works Director Laster recommended withdrawal of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, Section 25 -211, Municipal Setting Designation (MSD). Motion by Council Member Lease, seconded by Mayor Pro Tern Wilbanks, for withdrawal of the ordinance prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. RESOLUTION, SUPPORTING FAITH CHRISTIAN SCHOOL MUNICIPAL SETTING DESIGNATION Public Works Director Laster recommended withdrawal of the resolution supporting Faith Christian School's application to the Texas Commission on Environmental Quality (TCEQ) for a Municipal Setting Designation (MSD) for Lot 1A, Block 1, Faith Christian School. Motion by Council Member Lease, seconded by Mayor Pro Tern Wilbanks, for withdrawal of the resolution prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. ORDINANCE AMEND ORDINANCE NO. 2011 -45 FISCAL YEAR 2012 OPERATING BUDGET, SALARY ADJUSTMENTS Administrative Services Director John McGrane recommended approval of an ordinance amending Ordinance No. 2011 -45 that adopted Fiscal Year 2012 operating budget relative to employee salary adjustments. Employees received I% increase on 1011111 and after surveying 18 comparison cities, it is recommended that an additional 2% be implemented retroactively to October 1 to maintain a competitive salary position relative to the area cities. 3 12/06/11 Motion by Council Member Freed, seconded by Mayor Pro Tern Wilbanks, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -63 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE FISCAL YEAR 2012 (FY 2012) OPERATING BUDGET (ORDINANCE NO. 2011- 45); PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 6. ORDINANCE AMEND CHAPTER 15 OFFENSES AND MISCELLANEOUS PROVISIONS City Manager Rumbelow stated that the proposed ordinance amending the Grapevine Code of Ordinances, Chapter 15 Offenses and Miscellaneous Provisions prohibiting loitering and solicitation at the Community Activities Center (CAC) would apply to the CAC at all times with the exception of election day. Council Member Spencer stated the amendments were drafted to eliminate CAC users from being solicited by people electioneering during early voting as they are getting out of their vehicles to participate in activities at the CAC. She commented there were problems with political signs during this past May election and an ordinance was adopted regarding political signs in the Historical District of the City. Deliberation ensued relative to regulating citizens' rights and consideration of utilizing the north entrance to the CAC for early voting and on election day. Concern was also expressed that this issue should be discussed in a workshop for a better understanding of the proposal and its impact on citizens. Mayor Pro Tern Wilbanks questioned City Secretary Huff regarding complaints received during the last City election. Ms. Huff responded that she did not receive any written, formal complaints from citizens about electioneering, but Tarrant County Elections Administration notified her of electioneering within the 100 foot distance markers during the weekend early voting. She stated that she visited with the candidates along with the early voting judge regarding their electioneering within the 100 foot markers. Ms. Huff stated she worked with the Traffic Division to clearly define the 100 foot distance from the main entrance to the polling location. Candidates were advised not to electioneer within that defined area. After discussion, Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to table the item to a workshop. The motion prevailed by the following vote: 12/06/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business Item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Second and Final Reading, Ordinance No. 2011 -64 Amended Water and Wastewater Impact Fees Public Works Director recommended approval of the second and final reading of Ordinance No. 2011 -64 approving the Amended Water and Wastewater Impact Fees. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -64 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS APPROVING, ADOPTING AND IMPOSING AMENDED WATER AND WASTEWATER IMPACT FEES; AMENDING CHAPTER 25 UTILITIES AND SERVICES, DIVISION I, ARTICLE II, SECTION 25 -25 OF THE GRAPEVINE CODE OF ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; AND PROVIDING AN EFFECTIVE DATE Item 8. Renew Bid 328 -2010 Aggregate Road Surfacing Materials Public Works Director recommended renewal of Bid 328 -2010 Aggregate Road Surfacing Materials with JLB Contracting, Lane Construction and Reynolds Asphalt and Construction. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. _ _Resolution, Authorize Donation to City of Lyford. Texas Police Department 5 12/06/11 City Manager recommended approval of a resolution authorizing the donation of two surplus Chevrolet Tahoes and other miscellaneous police surplus equipment to the City of Lyford, Texas Police Department. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS; PROVIDING FOR THE DONATION OF SAID PROPERTY TO THE CITY OF LYFORD, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution Authorize Purchase of Flvqt Pumps, Hilton Lift Station Public Works Director recommended approval of a resolution authorizing the purchase of two Flygt lift station pumps for the Hilton Lift Station from a sole source vendor, ITT Water and Wastewater in an amount not to exceed $99,882.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE ITT WATER AND WASTEWATER A SOLE SOURCE PROVIDER FOR FLYGT PUMPS AND PURCHASE TWO PUMPS FOR THE HILTON LIFT STATION AND PROVIDING AN EFFECTIVE DATE Item 11. Authorize. Purchase Wilo Pumps, Minters Chapel Lift Station Public Works Director recommended approval of a resolution authorizing the purchase of three Wilo lift station pumps for the Minters Chapel Lift Station from a sole source vendor, Environmental Improvements Inc. in an amount not to exceed $57,151.20. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: C-1 12/06/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE ENVIRONMENTAL IMPROVEMENTS, INC. A SOLE SOURCE PROVIDER FOR WILO PUMPS AND PURCHASE THREE PUMPS FOR THE MINTERS CHAPEL LIFT STATION AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution, Authorize Purchasing Agreement, National Joint Powers Alliance Administrative Services Director recommended approval of a resolution authorizing a Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA). Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A COOPERATIVE PURCHASING AGREEMENT WITH THE NATIONAL JOINT POWERS ALLIANCE (NJPA) AND PROVIDING AN EFFECTIVE DATE Item 13. Authorize Purchase Radios Scada Communication Links Wastewater Division Public Works Director recommended approval of authorizing the purchase of forty -one radios for Scada communication links from Scientel Wireless in an amount not to exceed $24,602.00 for the Wastewater Division. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Renew Bid 329 -2010 Water Meter Contract /1 12/06/11 Public Works Director recommended approval of the renewal of Bid 329 -2010 Water Meter Contract with Hersey Meters and HD Supply. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Approve Adopt -An -Area Agreement, Elks Lodge, Bushong Road Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an Adopt -An -Area Agreement with the Elks Lodge for a portion of Bushong Road from Dooley Street to Ruth Wall Street. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Authorize, EMS Medical Director Services Annual Contract Fire Chief recommended approval of authorizing an annual contract for EMS Medical Director Services with Dr. Roy Yamada for an annual amount of $21,000.00. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the November 15, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT M. 12/06/11 Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of December, 2011. ATTEST: Linda Huff City Secretary APPROVED: William D. Tate Mayor