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HomeMy WebLinkAbout2015-10-20 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL and PLANNING AND ZONING COMMISSION MEETING* TUESDAY, OCTOBER 20 ,2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 5:30 p.m. Dinner - City Council Conference Room 6:00 p.m. Call to Order - City Council Chambers 6:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers* 7:30 p.m. Regular Meeting - City Council Chambers - - 2 •- I , N11 0 go 2 . me 0 — EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Northeast corner of Dallas Road and South Main Street) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Gary Martin OCTOBER 20, 2015 PAGE 2 2. Conditional Use Permit CU15-42 (Andy's Frozen Custard) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Dunaway Associates requesting a conditional use permit to amend the previously approved site plan of CU12-10 (Ordinance No. 2012-17) for a planned commercial center, specifically to allow for a drive through, and outside seating in conjunction with a restaurant. The property is located at 1135 William D. Tate Avenue and is zoned "CC" Community Commercial District. 3. Historic Landmark Subdistrict HL15-03 (303 South Dooley Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Maykus Custom Homes requesting designation as a historical landmark sub -district for property located at 303 South Dooley Street. The property is zoned "R-7.5" Single Family Residential District. 4. Historic Landmark Subdistrict HL15-04 (234 East Franklin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Richard Blazek Jr. requesting designation as a historical landmark sub -district for property located at 234 East Franklin Street. The property is zoned "R-7.5" Single Family Residential District. 5. Historic Landmark Subdistrict HL15-05 (209 Austin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Copper Street Homes requesting designation as a historical landmark sub -district for property located at 209 Austin Street. The property is zoned "R-7.5" Single Family Residential District. END OF JOINT PUBLIC HEARINGS Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 7. Consider an Interlocal Agreement for the development of a fifty acre tract, of which approximately ten acres lies within the Town of Flower Mound and forty acres lies within the City of Grapevine. OCTOBER 20, 2015 PAGE 3 Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the mid -year appointment of Bryan Humphreys to the Golf Course Advisory Board to fill a vacancy. Council Member Mike Lease recommends approval. 9. Consider renewal of an annual contract with One Safe Place Media Corporation for managed data storage services. City Manager recommends approval. 10. Consider renewal of an annual maintenance contract for various network software services with SHI Government Solutions, Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 11. Consider a resolution authorizing the purchase of a telephone system from Radcom Technologies, Inc. through a contract established by the Federal General Services Administration Cooperative Purchasing Program. City Manager recommends approval. 12. Consider a one-year extension of Conditional Use Permit CU13-21 (Grapevine Express Wash) that granted a permit to amend the site plan approved by Ordinance No. 2003-55 for an automotive car wash facility, specifically to enlarge the site and add a vehicle inspection facility. The property is located at 214 West Northwest Highway and is zoned "HC" Highway Commercial District. Development Services Director recommends approval. 13. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 16, Parks and Recreation, Section 16-32(A) implementing new rates for golf fees for the Grapevine Municipal Golf Course. Chief Financial Officer recommends approval. 14. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 8, Courts and Criminal Procedures, adding Section 8-14, establishing a $3.00 security fee as a cost of court. Chief Financial Officer recommends approval. 15. Consider the renewal of an annual contract with Ion Wave Technologies, Inc. for enterprise sourcing services. Chief Financial Officer recommends approval. 16. Consider renewal of an annual contract for bunker gear (protective clothing) from Casco Industries, Inc. through an Interlocal Participation Agreement with The Local OCTOBER 20, 2015 PAGE 4 Government Purchasing Cooperative (Buyboard). Fire Chief recommends approval. 17. Consider award of contract for the Mustang Storage Tank Renovations and Repainting to Classic Protective Coatings, Inc. and consider an ordinance appropriating funds for the contract award, including 10% contingency, to the FY 2015 — 2016 Capital Improvements Plan budget. Public Works Director recommends approval. 18. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30, Stop Intersections adding a stop intersection on Southwest Grapevine Parkway at Grayson Drive, northbound and southbound. Public Works Director recommends approval. 19. Consider an Interlocal Agreement with North Central Texas Council of Governments (NCTCOG) for the continued funding participation in the Trinity Rail Express (TRE). Public Works Director recommends approval. 20. Consider an ordinance abandoning a ten (10) foot Utility Easement on Lot 2, Block 1, Mahan Place Addition located at 3004 Mahan Court. Public Works Director recommends approval 21. Consider renewal of an annual contract for pavement stabilization with Nortex Concrete Lift and Stabilization, Inc. through an Interlocal Cooperative Agreement with the City of Grand Prairie, Texas. Public Works Director recommends approval. 22. Consider renewal of an annual contract for pavement marking services with Stripe - a -Zone through an Interlocal Cooperative Agreement with the City of Grand Prairie, Texas. Public Works Director recommends approval. 23. Consider the minutes of the October 6, 2015 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. 24. Conditional Use Permit CU15-2 (Andy's Frozen Custard) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 25. Historic Landmark Subdistrict HL15-03 (303 South Dooley Street) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. OCTOBER 20, 2015 PAGE 5 26. Historic Landmark Subdistrict HL15-04 (234 East Franklin Street) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 27. Historic Landmark Subdistrict HL15-05 (209 Austin Street) — Consider the recommendation of the Planning and Zoning Commission and a subsequent ordinance, if applicable. 0 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 16, 2015 by 5:00 p.m. DAn Tara Brooks, City Secretary to (k I " rn I If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, OCTOBER 20, 2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session — Planning and Zoning Commission Conference Room 7:30 p.m. Joint Public Hearings — City Council Chambers 7:30 p.m. Regular Session — Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION: Conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT PUBLIC HEARINGS: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Gary Martin 2. Conditional Use Permit CU15-42 (Andy's Frozen Custard) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Dunaway Associates requesting a conditional use permit to amend the previously approved site plan CU12-10 (Ordinance 2012-17) for a planned commercial center to allow outside seating and a drive-thru in conjunction with a restaurant. The property is located at 1135 William D. Tate Avenue and is zoned "CC" Community Commercial District. 3. Historic Landmark Subdistrict HL15-03 (303 South Dooley Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Maykus Custom Homes requesting designation as a historical landmark sub -district for property located at 303 South Dooley Street. The property is zoned "R-7.5" Single Family Residential District. 4. Historic Landmark Subdistrict HL1 5-04 (234 East Franklin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Richard Blazek Jr. requesting designation as a historical landmark sub -district for property located at 234 East Franklin Street. The property is zoned "R-7.5" Single Family Residential District. 5. Historic Landmark Subdistrict HL15-05 (209 Austin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Copper Street Homes requesting designation as a historical OCTOBER 20, 2015 PAGE 2 landmark sub -district for property located at 209 Austin Street. The property is zoned "R-7.5" Single Family Residential District. END OF JOINT PUBLIC HEARINGS Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor to consider published agenda items. REGULAR SESSION: 7:30 p.m. (immediately following Joint Public Hearings) - Planning and Zoning Commission Conference Room NEW BUSINESS 6. Conditional Use Permit CU15-42 (Andy's Frozen Custard) — Consider the application and make a recommendation to the City Council. 7. Historic Landmark Subdistrict HL15-03 (303 South Dooley Street) — Consider the application and make a recommendation to the City Council. 8. Historic Landmark Subdistrict HL15-04 (234 East Franklin Street) — Consider the application and make a recommendation to the City Council. 9. Historic Landmark Subdistrict HL15-05 (209 Austin Street) — Consider the application and make a recommendation to the City Council. 10. Consider the minutes of the September 15, 2015 Planning and Zoning Commission meeting and the October 7, 2015 Planning and Zoning Commission Workshop and take any necessary action. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT • •: 0 �11W In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 16, 2015 by 5:00 p.m. Tara Brooks, City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. U1 I JU If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of October, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Mayor Sharron Spencer Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Jim Fechter Member Beth Tiggelaar Member Theresa Mason Alternate Bob Tipton Alternate constituting a quorum, with Commission Members Monica Hotelling, Gary Martin and Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:04 p.m. Council Member Freed arrived at 6:06 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: 10/20/15 A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Northeast corner of Dallas Road and South Main Street) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:07 p.m. The closed session ended at 7:32 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary under Section 551.072 and Section 551.087. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. Mayor Tate called the meeting to order at 7:40 p.m. in the City Council Chambers. INVOCATION Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 2 Conditional Use Permit CU15-42 (Andy's Frozen Custard Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh presented this item. The property is located at 1135 William D. Tate Avenue and is zoned "CC" Community Commercial District. The applicant requested a conditional use permit to amend the previously approved site plan of CU12-10 (Ordinance No. 2012-17) for a planned commercial center, specifically to allow for a drive through, and outside seating in conjunction with a restaurant. 10/20/15 Applicant Chris Biggers with Dunaway Associates answered questions from the Planning and Zoning Commission and City Council. No one spoke during the public hearing and there was one letter of concern copied to the Planning and Zoning Commission and City Council. Motion was made to close the public hearing. Motion: Wilson Second: Fechter Ayes: Oliver, Wilson, Fechter, Tiggelaar, Mason, and Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 3. Historic Landmark Subdistrict HL15-03 (303 South Dooley Street) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item. The applicant requested to demolish the existing house and construct a new structure along with a detached garage. The Historic Preservation Commission adopted the preservation criteria for the subject property and approved CA15-41 on May 27, 2015. The property is zoned "R-7.5" Single Family Residential District. No one spoke during the public hearing and there was one letter of support copied to the Planning and Zoning Commission and City Council. Motion was made to close the public hearing. Motion: Fechter Second: Tiggelaar Ayes: Oliver, Wilson, Fechter, Tiggelaar, Mason, and Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 3 10/20/15 Item 4 Historic Landmark Subdistrict HL15-04 (234 East Franklin Street) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item. The applicant's plans include construction of a 2,283 square foot addition to the existing 1,610 square foot residence, a new detached garage/carport and breezeway. The Historic Preservation Commission adopted the preservation criteria for the subject property and approved CA15-42 on May 27, 2015. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Mason Ayes: Oliver, Wilson, Fechter, Tiggelaar, Mason, Tipton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 5 Historic Landmark Subdistrict HL15-05 (209 Austin Street) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item. The applicant requested approval for the demolition of the existing structures and the construction of a new residence with a detached garage totaling 3,588 square feet. The Historic Preservation Commission adopted the preservation criteria for the subject property and approved CA15-54 at their July 22, 2015 meeting. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Mason Ayes: Oliver, Wilson, Fechter, Tiggelaar, Mason, and Tipton Nays: None Approved: 7-0 in 10/20/15 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments Kristen Plaga, 4800 Carrotwood Drive, Keller, Texas with Voices Committee for One Safe Place thanked the City for the support of One Safe Place and presented a Certificate of Appreciation. NEW BUSINESS Item 7. Consider an Interlocal Agreement for the development of a fifty acre tract of which approximately ten acres lies within the Town of Flower Mound and forty acres lies within the City of Grapevine. Public Works Director Stan Laster presented this item to Council. The City of Grapevine will assume development oversite responsibilities. The City of Grapevine will provide emergency services, water and sewer. The Town of Flower Mound will retain zoning authority. Motion was made to approve the Interlocal Agreement with The Town of Flower Mound. Motion: Coy Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member O'Dell requested Item 8 be removed from the Consent Agenda. Item 8 was considered after the Consent Agenda. 5 10/20/15 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9 Consider renewal of an annual contract with One Safe Place Media Corporation for managed data storage services. City Manager Rumbelow recommended approval of the annual contract with One Safe Place Media Corporation for disaster recovery of all City data stored in an electronic form in an annual amount of $36,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Nays: None Approved: 6-0 Freed, Lease, Coy and O'Dell Item 10. Consider renewal of an annual maintenance contract for various network software services with SHI Government Solutions Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of the contract with SHI Government Solutions, Inc. for an annual maintenance contract to support the current software modules that operate as part of the City's computer networking system in an amount not to exceed $23,073.50. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 11 Consider a resolution authorizing the purchase of a telephone system from Radcom Technologies, Inc through a contract established by the Federal General Services Administration Cooperative Purchasing Program. City Manager Rumbelow recommended approval of a contract with Radcom Technologies, Inc. This request was for a replacement phone system for City Hall in an amount not to exceed $63,755.72. This IPedge phone system is newer technology called Voice Over IP and will allow expansion of the system to include multiple buildings on this one phone system. Motion was made to approve the consent agenda as presented. Motion: Lease [:1 10/20/15 Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TELEPHONE SYSTEM THROUGH THE FEDERAL GENERAL SERVICES ADMINISTRATION COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 12. Consider a one-year extension of Conditional Use Permit CU13-21 (Grapevine Express Wash) that granted a permit to amend the site plan approved by Ordinance No 2003-55 for an automotive car wash facility, specifically to enlarge the site and add a vehicle inspection facility. The property is located_ at 214 West Northwest Hiahwav and is zoned "HC" Highway Commercial District. Development Services Director Scott Williams recommended approval of the extension of Conditional Use Permit CU13-21 which was originally considered and approved at the January 21, 2014 joint meeting. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 13. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 16, Parks and Recreation, Section 16-32(A) implementing new rates for golf fees for the Grapevine Municipal Golf Course. Chief Financial Officer Greg Jordan recommended approval of an ordinance implementing new rates for the Grapevine Municipal Golf Course. The proposed increases will generate approximately $312,114 in additional revenue annually. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 7 10/20/15 •ME f 1 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 16 PARKS AND RECREATION, SECTION 16-32(A) RELATIVE TO GRAPEVINE MUNICIPAL GOLF COURSE FEES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14 Consider an ordinance amending the Grapevine Code of Ordinances, Chapter Courts and Criminal Procedures adding Section 8-14 establishing a $3.00 security fee as a cost of court. Chief Financial Officer Jordan recommended approval of the ordinance establishing a security fee to provide funding for one existing Court Bailiff position. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 8 COURTS AND CRIMINAL PROCEDURES, TO ADD SECTION 8-14 ESTABLISHING A MUNICIPAL COURT BUILDING SECURITY FEE; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15 Consider the renewal of an annual contract with Ion Wave Technologies, Inc. for enterprise sourcing services. Chief Financial Officer Jordan recommended approval of the contract with Ion Wave Technologies, Inc. to automate the process of creating, issuing, awarding bids and managing contracts for an annual amount of $20,538. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell 10/20/15 Nays: None Approved: 6-0 Item 16. Consider renewal of an annual contract for bunker gear (protective clothing) from Casco Industries, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Fire Chief Darrell Brown recommended approval of the contract for bunker gear from Casco Industries, Inc. for an estimated annual budgeted amount of $70,000. The clothing consists of bunker jackets, pants and safety lettering. The triple layer clothing is made of fire resistant materials that make it possible for firefighters to enter burning buildings. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 17. Consider award of contract for the Mustang Storage Tank Renovations and Repainting to Classic Protective Coatings Inc. and consider an ordinance appropriating funds for the contract award, including 10% contingency, to the FY 2015 — 2016 Capital Improvements Plan budget. Public Works Director Laster recommended approval of the contract for Mustang Storage Tank Renovations and Repainting to Classic Protective Coatings, Inc. and an ordinance appropriating funds. In addition to the painting, the structural repairs will include replacing the roof vent, replacing the insect shield, installing a new roof safety rail and installing a new anti -fall railing on all access ladders. Funds are programmed in the un -appropriated balance of the $10 Million in 2015 Utility Bonds sold in January 2015. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2016, INCREASING APPROPRIATIONS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE M 10/20/15 Item 18 Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic Section 23-30 Stop Intersections adding a stop intersection on Southwest Grapevine Parkway at Grayson Drive northbound and southbound. Public Works Director Laster recommended approval of the ordinance adding a stop intersection on Southwest Grapevine Parkway at Grayson Drive. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19 Consider an Interlocal Agreement with North Central Texas Council of Governments (NCTCOG) for the continued funding participation in the Trinity Rail Express (TRE). Public Works Director Laster recommended approval of the agreement with North Central Texas Council of Governments. This will be the fourth renewal of the agreement to support the Trinity Railway Express Operation from Union Station in downtown Dallas to the Intermodal Transportation Center (ITC) in downtown Fort Worth. The proposed renewal for fiscal years 2014-2016 stipulates a financial participation by the City in an annual amount of $34,720. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 10 10/20/15 Item 20. Consider an ordinance abandoning a ten (10) foot Utility Easement on Lot 2 Block 1, Mahan Place Addition located at 3004 Mahan Court. Public Works Director Laster recommended approval of the ordinance abandoning an easement on Lot 2, Block 1, Mahan Place Addition. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 10 FOOT WIDE UTILITY EASEMENT ON LOT 2, BLOCK 1, MAHAN PLACE ADDITION IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED AND PROVIDING AN EFFECTIVE DATE Item 21. Consider renewal of an annual contract for pavement stabilization with Nortex Concrete Lift and Stabilization, Inc. through an Interlocal Cooperative Agreement with the City of Grand Prairie, Texas. Public Works Director Laster recommended approval of a contract for pavement stabilization with Nortex Concrete Lift and Stabilization, Inc. for an estimated annual budgeted amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 22. Consider renewal of an annual contract for pavement marking services with Stripe -a -Zone through an Interlocal Cooperative Agreement with the City of Grand Prairie Texas. Public Works Director Laster recommended approval of an annual contract for pavement marking services with Strip -A -Zone for an estimated annual budgeted amount of $70,000. Motion was made to approve the consent agenda as presented. Motion: Lease 10/20/15 Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 23 Consider the minutes of the October 6 2015 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 8 Consider the mid -year appointment of Bryan Humphreys to the Golf Course Advisory Board to fill a vacancy. Council Member Mike Lease recommended appointing Bryan Humphreys to fill the vacancy that expires in 2017. Council discussed this item. Motion was made to approve the appointment of Bryan Humphreys to the Golf Course Advisory Board. Motion: Coy Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Mayor Tate called a recess at 8:10 p.m. Mayor Tate reconvened the meeting at 8:14 p.m. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 24 Conditional Use Permit CU15-42 (Andy's Frozen Custard) Chairman Oliver reported the Planning and Zoning Commission tabled CU15-42 to the December 15, 2015 joint meeting. There was no action by City Council. Item 25 Historic Landmark Subdistrict HL15-03 (303 South Dooley Street) Chairman Oliver reported the Planning and Zoning Commission approved HL15-03 with a vote of 6-0. 12 10/20/15 Motion was made to approve HL15-03 for 303 South Dooley Street. ' Motion: Spencer Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-063 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL15-03 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOT 113, BLOCK 106, COLLEGE HEIGHTS OF THE ARCHIBALD LEONARD SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE WILIAM E AND ELSIE WATKINS HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Historic Landmark Subdistrict HL15-04 (234 East Franklin Street) Chairman Oliver reported the Planning and Zoning Commission approved HL15-04 with a vote of 6-0. Motion was made to approve HL15-04 for 234 East Franklin Street. Motion: Lease Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 13 10/20/15 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL15-04 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOTS 2C AND 3A, BLOCK 31, CITY OF GRAPEVINE OF THE ARCHIBALD LEONARD SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE CHAMBERS-BRAGG-BLAZEK HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27 Historic Landmark Subdistrict HL15-05 (209 Austin Street) Chairman Oliver reported the Planning and Zoning Commission approved HL15-05 with a vote of 6-0. Motion was made to approve Motion: Coy Second: Spencer Ayes: Tate, Spencer, Nays: None Approved: 6-0 HL15-05 for 209 Austin Street. Freed, Lease, Coy and O'Dell ORDINANCE NO. 2015-065 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL15-05 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS THE SOUTH Y2 OF LOTS 1 AND 2, BLOCK 101, COLLEGE HEIGHTS ADDITION OF 14 10/20/15 THE ARCHIBALD LEONARD SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE MATTIE "DORA" MCKIBBEN HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:15 p.m. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 31d day of November, 2015. ATTEST: Tara Brooks City Secretary William D. Tate w' i � Mayor Y`� ®`cro , 15