HomeMy WebLinkAboutItem 18 - Fire ApparatusesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 18, 2022
SUBJECT: PURCHASE OF A PUMPER AND TWO AERIAL FIRE APPARATUSES
FOR THE FIRE DEPARTMENT
RECOMMENDATION: City Council to consider approval for the purchase of a pumper and two
aerial fire apparatuses from Siddons-Martin Emergency Group for the Fire
Department.
FUNDING SOURCE: Funds will be available upon receipt of proceeds from Bond issuance in
accordance with the Intent to issue Bonds approved on October 4, 2022
for a total amount estimated at $4,666,628.
BACKGROUND: This purchase is for one Pierce Custom Velocity Pumper, one Pierce
Custom Velocity Aerial 100' Platform, and one Pierce Custom Velocity
Aerial 107' Ladder Fire Apparatuses for the Grapevine Fire Department,
replacing units 10102, 10319, and 10317 as approved in the FY 2023
Replacement Schedule. The specifications meet the Fire and Fleet
requirements.
This purchase will be made in accordance with an existing interlocal
agreement with the Houston -Galveston Area Council (H-GAC) as allowed
by Texas Local Government Code, Section 271, and Texas Government
Code, Chapter 791.
Bids were taken by the Cooperative, and a contract was awarded to
Siddons-Martin Emergency Group. The Fleet Service and Purchasing staff
reviewed the contract for departmental specification compliance and
pricing. It determined that the contract would provide the best product and
pricing for meeting the needs of the City.
Staff recommends approval.
DB/LW
Siddons Martin Emergency Group, LLC
3500 Shelby Lane
Denton, TX 76207
GDN P115891
TXDOT MVD No. A115890
October 6, 2022
Stuart Grant, Asst Chief
GRAPEVINE FIRE DEPARTMENT
601 BOYD DR
GRAPEVINE, TX 76051
Proposal For: 2022 Grapevine Aerials and pumper
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to GRAPEVINE FIRE DEPARTMENT. Unit
will comply with all specifications attached and made a part of this proposal. Total price includes delivery FOB GRAPEVINE
FIRE DEPARTMENT and training on operation and use of the apparatus.
Description
Qty. 1 - 880 - Pierce -Custom Velocity PUC
(Unit Price - $1,058,537.00)
Delivery within 26-27 months of order date
QUOTE # - SMEG-0004653-1
Qty. 1 - 874 - Pierce -Custom Velocity Aerial, Platform 100'
(Unit Price - $1,875,910.00)
Delivery within 26-27 months of order date
QUOTE # - SMEG-0004376-1
Qty. 1 - 836 - Pierce -Custom Velocity Aerial - 107'
(Unit Price - $1,732,181.00)
Delivery within 26-27 months of order date
QUOTE # - SMEG-0003363-1
Amount
Vehicle Price $1,058,537.00
Full Prepay Discount ($44,733.00)
880 - UNIT TOTAL $1,013,804.00
Vehicle Price $1,875,910.00
Full Prepay Discount ($82,677.00)
874 - UNIT TOTAL $1,793,233.00
Vehicle Price $1,732,181.00
Full Prepay Discount ($71,460.49.00)
Multi truck Discount ($14,600.00)
836 - UNIT TOTAL $1,646,120.51
SUB TOTAL $4,453,157.51
HGAC FS12-19 (FIRE) $2,000.00
TOTAL $4,455,157.51
Proposal 2022 Grapevine Aerials and Page 1 of 2 October 6, 2022
pumper
Pricing is valid Until October 31, 2022. Any orders on or after Nov 1, 2022 will incur a 6.8% price increase. The dollar
amounts shown below are related to the increase in November.
107 Aerial increase - $115,892.00
100' Platform increase - $117,449.00
Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after
the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a
prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. There shall be a no fee for
cancellation if order is cancelled prior to January 31, 2023. The following charge schedule based on costs incurred may
be applied:
(A) 10% of the Purchase Price after order is accepted and entered by Manufacturer (after January 31, 2023);
(B) 20% of the Purchase Price after completion of the approval drawings;
(C) 30% of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if
applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus
any costs incurred by Siddons-Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC.
Sincerely,
Travis Ownby
the authorized representative of GRAPEVINE FIRE DEPARTMENT, agree to purchase the
proposed and agree to the terms of this proposal and the specifications attached hereto.
Signature & Date
Proposal 2022 Grapevine Aerials and Page 2 of 2 October 6, 2022
pumper