HomeMy WebLinkAboutItem 34 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th
day of October, 2022 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Lisandra Leal
Call to Order
City Manager
Assistant City Manager
City Attorney
Assistant City Secretary
Mayor Tate called the meeting to order at 5.30 p.m. in the City Council Chambers.
Item 1. Invocation
Council Member Chris Coy gave the invocation.
Item 2. Posting of the Colors and Pledges of Allegiance
Boy Scout Troop 7 posted the colors and lead the Pledges of Allegiance. Council Member
Sharron Rogers and Council Member Leon Leal arrived at 5.33 p.m.
Item 3. Citizen Comments
No citizens requested to speak.
PRESENTATIONS
Item 4. Mavor Tate to present a proclamation declaring October 2022 as Chiropractic
Health Month.
Mayor Tate presented the proclamation for Chiropractic Health Month to Dr. Jay Harrison.
Dr. Harrison thanked Council for the recognition and described the benefits of chiropractic
care.
Item 5. Mavor Tate to present a proclamation declaring October 2022 as Domestic
Violence Awareness Month.
Mayor Tate presented the proclamation to Police Chief Mike Hamlin and Victim Services
Advocate Makayla Moore. Chief Hamlin and Advocate Moore reported on the issue of
domestic violence and the work of the Victim Services Advocate.
Item 6. Mavor Tate to present a proclamation recognizing National Night Out on October
4. 2022.
Mayor Tate presented the proclamation to Police Chief Hamlin. Chief Hamlin thanked
the community for their involvement in the National Night Out program.
NEW BUSINESS
Item 7. Consider Resolution No. 2022-013 providing notice of intent to issue Citv of
Grapevine. Texas Certificates of Obligation, and take anv necessary action.
Chief Financial Officer Greg Jordan presented this item to Council. The proposed bonds
will cover the costs associated with streets and parks projects, as well as vehicles and
equipment for Fire, Police, Public Works, and Parks and Recreation. The "not to exceed"
amount for the Certificates of Obligation is $14,500,000.
Motion was made to approve Resolution No. 2022-013 providing notice of intent to issue
City of Grapevine, Texas Certificates of Obligation.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2022-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING PUBLICATION OF
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF
OBLIGATION; APPROVING THE PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND A NOTICE OF
SALE; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF
City Council October 4, 2022 Page 2
Item 8. Consider authorization to operate Persimmons Bar & Grill, with multiple vendors.
and Ordinance No. 2022-067 appropriating funds to the Golf Enterprise Fund, and take
anv necessary action.
Senior Management and Budget Analyst Matt Feryan presented this item to Council. The
proposed operating expenses for Persimmons Bar & Grill and amount appropriated in the
ordinance is $1,718,000. Proposed vendors with more than $15,000 in expenses are
Ben E. Keith Foods, Hardies Fresh Foods, Andrews Distributing, Republic National
Distributing, Ben E. Keith Beverages, Spec's Family Partners, Pinnacle Propane and
Restaurant Ventures Unlimited.
Motion was made to approve the operation of Persimmons Bar & Grill, with multiple
vendors, and Ordinance No. 2022-067 appropriating the funds to the Golf Enterprise
Fund.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-067
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE GOLF ENTERPRISE
FUND ADOPTED BUDGET FOR THE FISCAL YEAR
ENDING IN 2023; PROVIDING FOR THE INCREASE IN
ESTIMATED RECEIPTS AND APPROPRIATIONS;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
Council Member Rogers requested item 18 be removed from the consent agenda. This
item was considered after the remaining consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 9. Consider Resolution No. 2022-014 authorizing the
pursuant to the provisions of the Public Funds Investment Act
Government Code.
Citv Investment Policv
Chapter 2256, Texas
City Council October 4, 2022 Page 3
Chief Financial Officer Jordan recommended approval of the resolution authorizing the
City Investment Fund policy. There were not any changes to the policy.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
RESOLUTION NO. 2022-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE CITY'S
INVESTMENT POLICY; AND PROVIDING AN EFFECTIVE
DATE
Item 10. Consider approval of the annual maintenance renewal for INCODE, the
municipal court software, with Tvler Technologies.
Chief Financial Officer Jordan recommended approval of the renewal of the maintenance
for the municipal court case management software for an amount not to exceed $36,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 11. Consider a fireworks permit for Hello DMC for an event to be held at Gavlord
Glass Cactus on Saturday. October 22, 2022.
Fire Chief Darrell Brown recommended approval of a three -minute fireworks show to be
held at the Gaylord Glass Cactus on October 22, 2022.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 12. Consider a fireworks permit for Collevville Heritage High School homecoming to
be held on Wednesday. October 5, 2022.
City Council October 4, 2022 Page 4
Fire Chief Brown recommended approval of an eight -minute fireworks show to be held at
Colleyville Heritage High School on October 5, 2022.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider the renewal for First Due suite subscription services with Localitv
Media, Inc.
Fire Chief Brown recommended approval of the renewal of the subscription to the pre -
incident planning, web -based platform for an amount not to exceed $15,188.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 14. Consider the renewal of an agreement for preventive maintenance inspection
and repairs for Lifepak devices with Strvker Sales Corporation, Inc.
Fire Chief Brown recommended approval of the renewal of the agreement for preventative
maintenance inspection and repairs of the Lifepak devices for an amount not to exceed
$27,664.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 15. Consider an annual contract for comprehensive health and wellness services
with Front Line Mobile Health.
Fire Chief Brown and Police Chief Hamlin recommended approval of the annual contract
with Front Line Mobile Health to establish an on -site clinic at the Public Safety Building
for an annual estimated amount of $219,380.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
City Council October 4, 2022 Page 5
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 16. Consider an annual contract for post 65 health insurance with Retiree First.
Human Resources Director Rachel Huitt recommended approval of the annual contract
for post 65 health insurance for an estimated amount of $639,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 17. Consider the renewal of an enterprise agreement for geographic information
system software with Esri. Inc.
Chief Technology Officer Tessa Allberg recommended approval of the renewal of the
enterprise agreement for geographic information system software for a total amount not
to exceed $55,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 19. Consider the renewal of an annual contract for the purchase of law enforcement
bodv cameras, supplies and equipment with Axon Enterprises, Inc.
Police Chief Hamlin recommended approval of an annual contract for the purchase of law
enforcement body cameras, supplies and equipment for an annual amount of $317,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 20. Consider the renewal for the purchase of public safety radio system circuits with
the Department of Information Resources.
City Council October 4, 2022 Page 6
Police Chief Hamlin recommended approval of public safety radio system circuits to
connect the dispatch center radio consoles to the public safety radio system for a total
amount not to exceed $19,289.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 21. Consider the renewal of an annual contract for Police uniform cleaning services
with Grapevine Cleaners.
Police Chief Hamlin recommended approval of the annual contract for uniform cleaning
services for an annual estimated amount of $18,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 22. Consider the award of RFB 519-2022 for annual contracts for the purchase of
aggregate materials with Big Sandv Sand Companv: Burnco Texas, LLC: DFW Materials.
Earth Haulers, Inc.: Green Dream International LLC: Lowery Sand & Gravel Co. Inc.: and
Martin Marietta Inc.
Public Works Director Bryan Beck recommended approval of the annual contracts for the
purchase of aggregate materials for an estimated amount of $150,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 23. Consider an Interlocal Agreement with Tarrant County for two rehabilitation and
resurfacing proiects on North Kimball Avenue, an Interlocal Agreement with the Citv of
Southlake for reimbursement of half the cost of the shared portion of North Kimball
Avenue, and Ordinance No. 2022-068 appropriating the funds.
Public Works Director Beck recommended approval of the Interlocal Agreement with
Tarrant County for two rehabilitation projects on Kimball Avenue, an Interlocal Agreement
with City of Southlake and the ordinance appropriating the funds. Since a section of
City Council October 4, 2022 Page 7
Kimball Avenue is in the City of Southlake, they will pay 50% of the costs of that project.
Taking into account the Interlocal Agreement with the City of Southlake, Grapevine's
overall cost is estimated at $267,500.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2022-068
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE RECEIPT OF
$157,500 FROM THE CITY OF SOUTHLAKE IN THE
CAPITAL PROJECTS STREETS FUND FOR HALF THE
COST OF NORTH KIMBALL AVENUE IMPROVEMENTS
SHARED BY SOUTHLAKE AND GRAPEVINE; AND
APPROPRIATION OF $4257000 IN THE CAPITAL
PROJECT STREETS FUND FOR EXPENDITURES
ASSOCIATED WITH NORTH KIMBALL AVENUE
IMPROVEMENTS; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 24. Consider the agreement for the purchase of hvdrated cement slurry from Martin
Marietta for the Kimball Avenue proiect.
Public Works Director Beck recommended approval of the purchase of hydrated cement
slurry for an amount not to exceed $49,132.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 25. Consider the minutes of the September 20, 2022 Regular Citv Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
City Council October 4, 2022 Page 8
Nays: None
Approved: 7-0
Item 18. Consider the renewal of an annual sole source contract for multimedia services
for streaming and archiving of public meetings and the purchase of closed captioning
equipment and services with Swagit Productions, LLC.
Chief Technology Officer Allberg answered questions from Council.
Motion was made to approve the renewal of an annual sole source contract for multimedia
services for streaming and archiving of public meetings and the purchase of closed
captioning equipment and services.
Motion: Rogers
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 5.53 p.m.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of October, 2022.
APPROVED:
William D. Tate
Mayor
ATTEST:
Lisandra Leal
Assistant City Secretary
City Council October 4, 2022 Page 9