Loading...
HomeMy WebLinkAboutItem 09 - Adopt-An-Area AgreementsFROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: NOVEMBER 3, 2015 111111111 INS The Parks & Recreation Advisory Board and staff recommend the Council approve Adopt - An -Area agreements with the following groups. Copies of the agreement are attached for review. • Renewal(s): - Joseph Campbell for Roberts Road, from Hall -Johnson Road to Birch Avenue - Gene & Joan Bledsoe, Mustang Boulevard from William D. Tate Avenue to Heritage Avenue • New: - Jonathan Gaspard for the Northeast Tarrant Young Republicans, Texan Trail from Wall Street to Dallas Road - Gib Georgeff, Oak Grove South to Scott's Landing - Esparza Family, Scott's Marina Shoreline from Sand Bass Point Southeast past Ferris Branch boat ramp FUNDING SOURCE: Adopt -An -Area signage would be placed at both ends of these areas. The total cost of the signage for this is approximately $300 and will come from the Grounds Maintenance Account 100-42205-312-3. The proposed agreement is for a period of two years and requires the applicant to pick up litter a minimum of six times per year. The Parks & Recreation Advisory Board approved the agreements at their October 15, 2015 meeting. The Board and staff recommend approval of the agreements. as 10/2912015 (9:37:04 AM) ALEEP GRAPEVINE BEAUTIFUL 14,11 N � i �1� AJ_ FOR ADOPT -AN -AREA PROGRAM - 2013 Clan Campbell (Name of Organization) .3930 Glade Road Sune 108.187 (Mailing Address) Colleyville,. Texas 76034 (City, Zip Code) 01 See is (Date of Application) clannalovaio net (Email Address) Joseph _9_m (President, Chairperson or Authorized Representative) Joseph Caml (Name of Contact Person) - 3930 Glade Road Suite 106-187 (Mailing Address) Colleyville, Texas 76034 (City, Zip Code) (Day Phone No.) .808-646-0460 (Evening Phone No.) Approximate number of people participating in each cleanup Area that you are adopting: Signature for Group Mail this form to: CITY OF GRAPEVINE Mary Jo Tellin Executive Director Keep Grapevine Beautiful P.O. Box 95104 Grapevine TX 76099 For further Information, call (817) 410-3490. IM I'll 11 �,, The City of Grapevine, Texas, hereinafter called the "City," and Clan Campbell 5 hereinafter called the "Group,,, recognize the need and the desirability of clean, well maintained parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to contribute toward the effort of maintaining a clean and well maintained area owned or leased by the City of Grapevine. By signature below, the Group, both jointly and severally, acknowledges the hazardous nature of the work and agree, both jointly and severally, to the following terms and conditions: Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Director of Parks and Recreation for special conditions on a particular adopted area. When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults. Groups shall be required to adopt for a minimum period of at least two (2) years and pick up litter a minimum of six times per year. Each request will be reviewed by the City Council and the Parks & Recreation Advisory Board, If the group does not pick up litter and/or improve the adopted site, at least six (6) times per year, the contract will not be renewed. The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise. 0 The Group shall appoint or select a chairperson to serve as spokesperson for the Group. The Group can obtain required supplies and materials from the City during regular business hours. Individuals shall wear City -supplied and approved safety vests during any work performed on medians and roads. Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section. Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while participating in litter pickup on the adopted section. The Group shall have the option of renewing the agreement subject to the approval of the Parks & Recreation Advisory Board. The Group shall release, relieve, hold harmless and Indemnify the City, its agents, servants and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way connected to the activities connected with the Adopt -An -Area program. The City agrees to accomplish the following: Work with the Group to determine the specific area to be adopted, Erect a sign at the adopted area with the Group's name or acronym displayed. Provide safety vests, trash bags, etc. Remove the filled trash bags or other debris the following week after maintenance performed. If in the sole judgment of the City, it is found that the adopting Group is not meeting the terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an emergency, the City may terminate the adoption agreement and remove the signs. This agreement may be modified In scope or altered in any other manner at the sole discretion of the Ci ty. The City reserves the right to modify or cancel the program at any time, and for any reason at its sole discretion. The City and the Group both recognize and agree that in no event, shall the City have the right to control the Group in performing the actual maintenance of the area adopted by the Group, and, that the Group shall act as an independent contractor. The City recognizes the Group as the adopting organization for: 4- J, (Location of Adopted Area) and the Group accepts the responsibility of maintaining this area and promoting a well maintained i area n the city for a period beginning November 3 2015 and ending November 2 72017 -Already in Place - Name of Group City Manager (As it will appear on the signs) City of Grapevine Initially Approved by Parks & Recreation Advisory Board September 22, 2011 Initially Approved by City Council October 4, 2011 Last Renewed by Parks & Recreation Advisory Board October 15, 2015 'INE t- W A -9 KEEP GRAPEVINE BEAUTIFUL VV,,�PPLICATION FOR ADOPT -AN -AREA PROGRAM - 201--9 Gene & Joan Bledsoe (Name of Organization) 3038 Creekview Drive (Mailing Address) Grapevine, 76051 (City, Zip Code) 4/22/15 (Date of Application) bledsoegene@yahoo.com (Email Address) Gene Bledsoe (President, Chairperson or Authorized Representative) Gene Bledsoe (Name of Contact Person) 3038 Creekview Drive (Mailing Address) Grapevine. 76051 (City, Zip Code) 817-488-4027 (Day Phone No.) 913-424-5816 (Evening Phone No.) Approximate number of people participating in each cleanup 2 Area that you are interested in adopting: Mustang Blvd. from William D. Tate to Heritage Gene & Joan Bledsoe Name of Group (As it will appear on the signs) Authorized Signature for Group If you have any question,-, regarding this form, please call (817) 410-3490. The City of Grapevine, Texas, hereinafter called the "City," and -I- --- Lit hereinafter called the "Group," recognize the need and the desirability of clean, well maintained parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to contribute toward the effort of maintaining clean and well maintained areas owned or leased by the City of Grapevine. By signature above. the Group, both jointly and severally, acknowledges the hazardous nature of the work and agree, both jointly and severally, to the following terms and conditions: Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Director of Parks and Recreation for special conditions on a particular adopted area. When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults. • Groups shall be required to adopt the site for a minimum period of two (2) years, and pick up litter andflor improve the adopted site, for a minimum of six times per year. Each new request will be reviewed by the City Council and the Parks & Recreation Advisory Board. The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise. a The Group shall appoint or select a chairperson to serve as spokesperson for the Group. Supplies and materials will be provided by the City. Upon contract approval, arrangements will be made for obtaining supplies. Individuals shall wear City -supplied and approved safety vests during any work performed on medians and roads. Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section. Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while participating in litter pickup or improvements on the adopted section. The Group shall have the option of renewing the agreement subject to the approval of the Parks & Recreation Advisory Board. If the group does not pick up litter and/or improve the adopted site, at least six (6) times per year, the contract will not be renewed. The 'Adopt An Area Report Form' supplied by the City must accompany all renewal requests. The Group shall release. relieve, hold harmless and indemnify the City, its agents, servants and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way connected to the activities connected with the Adopt -An -Area program. The City agrees to accomplish the following: Work with the Group to determine the specific park, road, shoreline, and/or trail to be adopted. 0 Erect a sign at the adopted area with the Group's name or acronym displayed. Provide safety vests, trash bags, gloves, and grabbers for 2 volunteers. If additional supplies are needed for a group event, arrangements can be made. Remove the filled trash bags or other debris after maintenance is performed. If the Group has a large pickup or bulk items. the City will remove the debris once contacted. If in the soleit . City udgment of the i City, is found that the adopting Group is not meeting the terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an emergency, the City may terminate the adoption agreement and remove the signs. This agreement may be modified in scope or altered in any other manner at the sole discretion of the City. The City reserves the right to modify or cancel the program at any time, and for any reason at its sole discretion. The City and the Group both recognize and agree that in no event, shall the City have the right to control the Group in performing the actual maintenance of the area adopted by the Group, and, that the Group shall act as an independent contractor. The City recognizes the Group as the adopting organization for: (Location of Adopted Area) Group accepts the responsibility of maintaining this area and promoting a well maintained area in the city for a period beginning: 20 1, and endinending2 0 ` City Manager City of Grapevine Initially Approved by Parks & Recreation Advisory Board March 17, 2011 Initially Approved by City Council April 5, 2011 Last Renewed by Parks & Recreation Advisory Board October 15, 2015 (Name of Organization) (Mailing Address) (CityAip Code) C17, (Date of Appli6ation) /4-7 (13mail Address) 11 (President, Chairperson or A_ut_h`o­rii�Representative)���� (Name of Contact Person) ay Phone No I (Mailing Address) ZL (City �i (Evening Phone No.) Approximate number of people participating in each clean-up Area that you are interested in adopting: _19", / KV CtA s J Name of Group (As it will appear on the signs) --Auth e for Group If you have any questions regarding this form, please call 817.410.3490. ADOPT-AN-AREA PROGRAM ADOPTION AG EI TE ,S AND CONDITIONS The City of Grapevine, Texas, hereinafter called the "City," and hereinafter called the "Group," recognize the need and the desirability of clean, well maintaine—d parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to contribute toward the effort of maintaining clean and well maintained areas owned or leased by the City of Grapevine. By signature above, the Group, both jointly and severally, acknowledges the hazardous nature of the work and agree, both jointly and severally, to the following terms and conditions: Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Director of Parks and Recreation for special conditions on a particular adopted area. When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults. Groups shall be required to adopt the site fora minimum period oftwo (2)years, and pickup litter and/or improve the adopted site, for a minimum of six times per year. Each new request will be reviewed by the City Council and the Parks & Recreation Advisory Board. The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise. The Group shall appoint or select a chairperson to serve as spokesperson for the Group. The Group can obtain required supplies and materials from the City. Supplies can be picked up at the Community Activity Center during their normal operating hours. Under special requests, supplies can be delivered. Individuals shall wear City -supplied and approved safety vests during any work performed on medians and roads. Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section. Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while participating in litter pickup or improvements on the adopted section. The Group shall have the option of renewing the agreement subject to the approval of the Parks & Recreation Advisory Board. If the group does not pick up litter and/or improve the adopted site, at least sit (6) times per year, the contract will not be renewed. The 'Adopt -An -Area Report Form' supplied by the City must accompany all renewal requests. The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way connected to the activities connected with the Adopt -An -Area program. The City agrees to accomplish the following: Work with the Group to determine the specific park, road, shoreline, and/or trail to be adopted. 10 Erect a sign at the adopted area with the Group's name or acronym displayed. Provide safety vests, trash bags, gloves, and grabbers for volunteers. If additional supplies are needed for a group event, arrangements can be made. Remove the filled trash bags or other debris after maintenance is performed. Ifthe Group has a large pickup or bulk items, the City will remove the debris once contacted. If in the sole judgment of the City, it is found that the adopting Group is not meeting the terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an emergency, the City may terminate the adoption agreement and remove the signs. This agreement may be modified in scope or altered in any Other manner at the sole discretion of the City. The City reserves the right to modify or cancel the program at any time, and for any reason at its sole discretion. The City and the Group is recognize and agree that in no event, shall the City have the right to control the Group in performing the actual maintenance of the area adopted by the Group, and, that the Group shall act as an independent contractor. The City recognizes the Group as the adopting organization for: q 40 4 G,. Location Adopte Area) OFFICE USE ONLY Group accepts the responsibility of maintaining this area and promoting a well maintained area in the city for a period beginning: 20 and ending 20 z, City Manager City of Grapevine ■ KEEP GRAPE VINE BEAUTIFUL APPLICATION FOR ADOPT -AN -AREA PROGRAM - 2014 U6 C-OA5,-r C'U'alm 4ovahgy 3 -/ (Name of Organization) S--11 (Date of Application) Z'1/9- C1ZC0Z1410000r1,, (Mailing Address) r/ -no5'i (City, Zip 'Code) 6; 16 Gf- 6 0 A? - 616 C-Cor-&C-rr &Y4 OLD, c4bn 141 (Email Address) (President, Chairperson or Authorized Representative) (Name of Contact Person) (Day Phone No.) 0 0 D (Mailing Address) (Evening Phone No.) TKI (City, Zip Code) Approximate number of people participating in each cleanup j 3'0 N6-MI36-t5 TC) Thl-- Area that you are interested in adopting: 7- S* 6 4- 9C- 0 0 .1-9 1qV fikc-,O- luo/Lra o 4 Dl')IL C'/WC Loop '50 7-) A) G C I- /I I w] , A//2 C- &` seri ° - -LJ--CA212-L----r0 M 4I21 X11 it z) A10 T 6 5 4 Mlt) /-it-) 51 - c h � p4 c- SC VS- -C-04ST-- fi L)Y, IZA A NameW Group AuthorizedSiture for Group (As(As it will appear on the signs) Src-t'L- Cljc-ck-�- If you have any questions regarding this form, please call (817) 410-3490, Al,t- 7-IM6 5-PEAIT W)�AG� t?EPOerCo TO TJC. 4/S'CG- 4 F CT Y 4- G AJ Vlt� 0;0 r 11 L. tlteo rC C, -r 10 VU)", NMI T The City of Grapevine, Texas, hereinafter called the "City," and o-""-6- -IQ VY / b) MY hereinafter called the "Group," recognize the need and the desirability of clean, well maintained parks, trails, roads, shorelines, etc,, and are entering this Agreement to permit the Group to contribute toward the effort of maintaining clean and well maintained areas owned or leased by the City of Grapevine. By signature above, the Group, both jointly and severally, acknowledges the hazardous nature of the work and agree, both jointly and severally, to the following terms and conditions: tr Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Director of Parks and Recreation for special conditions on a pat ticular adopted area. When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults. Groups shall be required to adopt the site for a minimum period of two (2) years, and pick up litter and/or improve the adopted site, for a minimum of six times per year. Each new request will be reviewed by the City Council and the Parks & Recreation Advisory Board. gi The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise. The Group shall appoint or select a chairperson to serve as spokesperson for the Group. Supplies and materials will be provided by the City. Upon contract approval, arrangements will be made for obtaining supplies. Individuals shall wear City -supplied and approved safety vests during any work performed on medians and roads. Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section. Each Group shall be responsible for maintaining a first-aid kit and adequate drinking water while participating in litter pickup or improvements on the adopted section. The Group shall have the option of renewing the agreement subject to the approval of the Parks & Recreation Advisory Board. If the group does not pick up litter and/or improve the adopted site, at least six (6) times per year, the contract will not be renewed. The 'Adopt An Area Report Form' supplied by the City must accompany all renewal requests. The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way connected to the activities connected with the Adopt -An -Area program. The City agrees to accomplish the following: • Work with the Group to determine the specific park, road, shoreline, and/or trail to be adopted, • Erect a sign at the adopted area with the Group's name or acronym displayed. • Provide safety vests, trash bags, gloves, and grabbers for 2 volunteers. If additional supplies are needed for a group event, arrangements can be made. Remove the filled trash bags or other debris after maintenance is performed. If the Group has a large pickup or bulk items, the City will remove the debris once contacted. If in the sole judgment of the City, it is found that the adopting Group is not meeting the terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an emergency, the City may terminate the adoption agreement and remove the signs. This agreement may be modified in scope or altered in any other manner at the sole discretion of the City. The City reserves the right to modify or cancel the program at any time, and for any reason at its sole discretion. The City and the Group both recognize and agree that in no event, shall the City have the right to control the Group in performing the actual maintenance of the area adopted by the Group, and, that the Group shall act as an independent contractor. The City recognizes the Group as the adopting organization for: I \/ V C (Location of Adopted Area) OFFICE USE ONLY Group accepts the responsibility ofmaintaining this area and promoting a well maintained area in the city for a period beginning: 20 t D, and ending!7 20 4�1 City Manager City of Grapevine Initially Approved by Parks& Recreation Advisory Board October 15, 2015 Initially Approved by City Council Last Renewed by Parks & Recreation Advisory Board A:" KEEP GRAPEVINE BEAUTIFUL APPLICATION FOR ADOPT -AN -AREA PROGRAM - 2015 Lk (Name Of Organization) C, IL (Mailing Address) v Wity. /ip Code) J'Aj (Date ol'Application) (Email Address,) C-0 VVIA (President,, hiairpers, or Authorized' Representative) (Name of Contact Person) (Day Phone No,) C't (Mailing Address) (Evening Phone No.) (City. Zip Code) Apprommate number of people participating in each cleanup k't 4 —A - Area that you are interested in adopting: Name of'Group (As it will appear on the signs) M Lam-, a '�S'Irvtlo-r Kkk -Z� Z'j Authorized Signature for Group Ifyou have any questions regarding this tori, please call (817) 410-3490, W-001 Him, The City of Grapevine, Texas, hereinafter called the "City." and Lap—a �raJ5�61 r),l fly hereinafter called the "Group," recognize the need and the desirability of clean, well maintained parks, trails, roads, shorelines, etc., and are entering this Agreement to permit the Group to contribute toward the effort of maintaining clean and well maintained areas owned or leased by the City of Grapevine. By signature above, the Group, both jointly and severally, acknowledges the hazardous nature of the work and agree, both jointly and severally, to the following terms and conditions: Participants in the Group agree to obey and abide by all laws and regulations relating to safety and such terms and conditions as may be required by the Director ol'Parks and Recreation for special conditions on a particular adopted area. When participants are 15 years of age or younger, the Group shall furnish adequate supervision by one or more adults. Groups shall be required to adopt the site for a minimum period of two (2) years, and pick up litter and/or improve the adopted site, for a minimum of six times per year. ti Each new request will be reviewed by the City Council and the Parks & Recreation Advisory Board. The Group shall not subcontract or assign its duties or responsibilities to any other group, organization or enterprise. ® The Group shall appoint or select a chairperson to serve as spokesperson for the Group. Supplies and materials will be provided by the City. Upon contract approval, arrangements will be made for obtaining supplies. Individuals shall wear City -supplied and approved safety vests during any work performed on medians and roads. Each Group shall be responsible for prohibiting participants from either possessing or consuming alcoholic beverages while on the adopted section. Each Group shall be responsible far maintaining a first-aid kit and adequate drinking water while participating in litter pickup or improvements on the adopted section. The Group shall have the option of renewing the agreement subject to the approval of the Parks & Recreation Advisory Board. If the group does not pick up litter and/or improve the adopted site, at least six (6) times per year, the contract will not be renewed. The 'Adopt An Area Report Form' supplied by the City must accompany all renewal requests, The Group shall release, relieve, hold harmless and indemnify the City, its agents, servants and employees for any and all actions, claims, injuries, lawsuits arising out of or in any way connected to the activities connected with the Adopt -An -Area program. The City agrees to accomplish the following: Work with the Group to determine the specific park, road, shoreline, and/or trail to be adopted. Erect a sign at the adopted area with the Group's name or acronym displayed. Provide safety vests, trash bags, gloves, and grabbers for 2 volunteers, If additional supplies are needed for a group event, arrangements can be made. Remove the filled trash bags or other debris after maintenance is performed. If the Group has a large pickup or bulk items, the City will remove the debris once contacted. If in the sole judgment of the City, it is found that the adopting Group is not meeting the terms and conditions of this agreement, upon 30 days' notice or a shorter period in the event of an emergency, the City may terminate the adoption agreement and remove the signs. This agreement may be modified in scope or altered in an), other manner at the sole discretion of the City. The City reserves the right to modify or cancel the program at any time, and for any reason at its sole discretion. The City and the Group both recognize and agree that in no event, shall the City have the right to control the Group in performing the actual maintenance of the area adopted by the Group, and, that the Group shall act as an independent contractor. The City recognizes the Group as the adopting organization for: 0 T ( 'to)' (Location of Adopted Area) OFFICE USE ONLY Group accepts the responsibility of maintaining this area and promoting a well maintained area in the city for a period beginning: 20 /3—and ending 20_1_ . City Manager City of Grapevine Initially Approved by Parks & Recreation Advisory Board October 15, 2015 Initially Approved by City Council Last Renewed by Parks & Recreation Advisory Board