HomeMy WebLinkAboutItem 12 - Digital EvidenceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 3, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR A SOLE SOURCE
ANNUAL CONTRACT FOR DIGITAL EVIDENCE
MANAGEMENT SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for a sole source annual contract with
renewal options for digital video surveillance equipment and video management services
from TASER International.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325-42281-209-02-16 in the
amount of $62,356.00.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a)(7)(A).
TASER International Inc. is the documented sole source provider of the Axon Body
Camera and the Evidence.com online storage system.
The Grapevine Police Department (GPD) has used the Axon Body Camera System from
TASER International Inc. for approximately one year. This purchase provides an
additional 40 cameras to the Department's current inventory. This allows all licensed
peace officers to be equipped with a body worn camera. The purchase also includes
associated docking stations and the additional storage space necessary to house the
additional video recordings.
The initial contract is for one year with four optional one year renewals
Staff recommends approval.
11:51:13 AM 10/28/2015
RESOLUTION NO. ID161T,4L
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE
SOLE SOURCE ANNUAL CONTRACT WITH RENEWAL
OPTIONS FOR DIGITAL EVIDENCE MANAGEMENT
SERVICES AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a)(7)(A) to purchase digital evidence
management services on a sole source basis; and
WHEREAS, the sole source purchase is due to the vendor being the only provider
of certain digital video surveillance equipment and video management services required
by the Police Department; and
WHEREAS, The Police Department has a need for forty more body cameras and
system support; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been
met, including but not limited to the Local Government Code and the Open Meetings Act;
and
WHEREAS, the City Council hereby declares that the approval of this resolution is
in the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the sole
source annual contract for digital video surveillance equipment and video management
services from Taser International for the Police Department for an amount not to exceed
$62,356.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the annual contract for digital video surveillance equipment
and video management services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of November, 2015.
ONZ. • ffl
ATTEST:
RES. NO. 2