HomeMy WebLinkAboutItem 25 - Permitting SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 18, 2022
SUBJECT: APPROVAL OF UPGRADE SOFTWARE LICENSE FOR PERMITTING
RECOMMENDATION: City Council to consider the renewal and upgrade of licenses for
permitting from MyGov, LLC for the Planning Services Department,
Building Services Department and other City Departments that are part of
the Technical Review Committee (TRC) process and involved with special
events permitting.
FUNDING SOURCE: Funds are available in the General Fund (Planning Services, Public
Works, Building Services and Fire Departments) for an annual estimated
amount of $42,610.
BACKGROUND: This purchase is to renew a contract and upgrade to Version 5 from
Version 4 for permitting and code enforcement software with MyGov, LLC.
This contract was renewed in June of this year and this new contract
prorates the service for the remainder of the year and upgrades the
service level. The upgrade will maintain permitting, project management,
and code enforcement data and deploy two new modules, specifically for
electronic plan review and GIS/Mapping . The system upgrade and new
modules will assist with allowing for online project and permit submittals
and review of these documents electronically.
The Planning Services Department, Building Services, Public Works, and
Fire Departments have been using MyGov for these services since 2010.
This procurement will be made as a sole source purchase in accordance
with Local Government Code Chapter 252, Subchapter B, § 252.022.
General Exemptions (a) (7) (A).
Staff recommends approval.
myGov@
Building Better
Communities
Services Order Form
For:
Erica Marohnic
Director of Planning Services
200 S Main Street
Grapevine, Texas 76051
817-410-3000
emarohnic@grapevinetexas.gov
Created for Grapevine, TX
MyGov Contact:
Scot Hills
Sales
P.O. Box 646003
Dallas, TX 75264-6003
512-968-2552
Scot@mygov.us
Pricing Price Years
Business License
$11,280.00 0
Code Enforcement
$11,280.00 1
Permits
$11,280.00 1
Work Orders
$11,280.00 0
Asset Management
$5,640.00 0
Credential Manager
$5,640.00 1
Electronic Plan Review
$5,640.00 0
GIS / Mapping
$5,640.00 0
Lien and Collection
$5,640.00 0
Collaborator Portal
$0.00 1
Public Portal
$0.00 1
Request Manager
$0.00 1
ONE-TIME FEES
Module Setup $0.00 1
Online Training $0.00 1
Detailed Upgrade (4 Week) $0.00 1
50.00
$11,280.00
$11,280.00
$0.00
$0.00
$5,640.00
$0.00
$0.00
$0.00
$0.00
50.00
$0.00
$28,200.00
$0.00
$0.00
$0.00
$0.00
Total of Annual & One -Time Fees $28,200.00
Key Dates
Upgrade Install Dates: Code Enforcement, Permits and Inspections, Credential Manager
Implementation Plan
Week 1: 3/13/23 - Implementation Meeting + Training Week (Initial Implementation Meeting: 3/13/23 at 10:00am CT)
Week 2: 3/20/23 - Q&A I & II
Week 3: 3/27/23 - Q&A III & IV
Week 4: 4/3/23 - Go -Live Week
Billing Date: 3/1/23
Ready to Start?
Please complete the information below and sign to execute this order. Order is valid for 7 days from the issue
date. If not signed in seven days the training dates are forfeited.
Billing Contact (Person receiving the invoice) Project Manager (Person to lead the installa
tion)
Name:
Address:
City, State, Zip:
Email:
Phone:
Signer's Name:
Date:
Signature:
Name:
Address:
City, State, Zip:
Email:
Phone:
Terms: This order is governed by the terms of the Subscription Services Agreement between the parties, which terms are incorporated into
this order for all purposes. If there is a conflict between the terms of this order and the agreement, this order governs. This order and the
agreement are the entire agreement between the parties, and they supersede and replace all prior and contemporaneous negotiations,
agreements, representations and discussions regarding this subject matter. Only a signed writing of the parties may amend this order. This
order is the confidential information of MyGov.
Building Better
Communities
my Gov®
Building Better
Communities
Services Order Form
For:
Erica Marohnic
Director of Planning Services
200 S Main Street
Grapevine, Texas 76051
817-410-3000
emarohnic@grapevinetexas.gov
Created for Grapevine, TX
MyGov Contact:
Scot Hills
Sales
P.O. Box 646003
Dallas, TX 75264-6003
512-968-2552
Scot@mygov.us
Pricing Price Years
Business License
$11,280.00 0
Code Enforcement
$11,280.00 0
Permits
$11,280.00 0
Work Orders
$11,280.00 0
Asset Management
$5,640.00 0
Credential Manager
$5,640.00 0
Electronic Plan Review
$5,640.00 1
GIS / Mapping
$5,640.00 1
Lien and Collection
$5,640.00 0
Collaborator Portal
$0.00 1
Public Portal
$0.00 1
Request Manager
$0.00 1
ONE-TIME FEES
Module Setup $1,326.00 1
Online Training $1,804.00 1
Detailed Install (6 Week) $0.00 1
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,640.00
$5,640.00
$0.00
$0.00
$0.00
$0.00
$11,280.00
$1,326.00
$1,804.00
$0.00
$3,130.00
Total of Annual & One Time Fees $14,410.00
Key Dates
Module Addition Install Dates: EPR & GIS
Implementation Plan
Week 0 - 4/24/23 - Start Form Return Week
Week 1 - 5/1/23 - Getting Started Week (Initial Meeting: Monday, 5/1/22 at 10:OOam CT)
Week 2 - 5/8/23 - Required Items Return Week
Week 3 - 5/15/23 - MyGov Module Setup Week
Week 4 - 5/22/23 - Online Training Week - Module Admin
Week 5 - 5/29/23 - Online Training Week - End User
Week 6 - 6/5/23 - GoLive Week
Billing Date: 5/1/23
Ready to Start?
Please complete the information below and sign to execute this order. Order is valid for 7 days from the issue
date. If not returned in seven days the training dates are forfeited.
Billing Contact (Person receiving the invoice)
Name:
Address:
City, State, Zip:
Email:
Phone:
Signer's Name:
Date:
Signature:
Project Manager (Person to lead the installa
tion)
Name:
Address:
City, State, Zip:
Email:
Phone:
Terms: This order is governed by the terms of the Subscription Services Agreement between the parties, which terms are incorporated into
this order for all purposes. If there is a conflict between the terms of this order and the agreement, this order governs. This order and the
agreement are the entire agreement between the parties, and they supersede and replace all prior and contemporaneous negotiations,
agreements, representations and discussions regarding this subject matter. Only a signed writing of the parties may amend this order. This
order is the confidential information of MyGov.
MY r__
Building Better
Communities