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Home My WebLink About2013-08-19 Special MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP MONDAY, AUGUST 19, 2013 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET WORKSHOP City Council to conduct a workshop relative to the 2013 -2014 budget and take any necessary action. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council meeting agenda was prepared and posted on this the 16th day of August, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 19th day of August, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Jodi C. Brown City Secretary John McGrane Administrative Services Director CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. 111okTIENEENLTilue City Manager Bruno Rumbelow noted that the proposed Fiscal Year 2014 budget continues to reflect the Council's priorities and represents the City's continued commitment to meeting the objectives necessary to achieve the City's goals. He stated the proposed budget was developed utilizing a proposed tax rate of $0.3425 and maintains a 20% fund balance. The FY2014 budget includes a proposed reduction in the ad valorem tax rate from $0.345695 to $0.3425 per $100 valuation. He noted the proposed budget includes four additional full-time positions, additional part-time staffing that equates to 2.99 full-time equivalents (FTE), and the reclassification of one part-time position to full time. The total increase represents 7.39 FTE. The budget proposal includes a recommended 3% merit increase for general employees and a 5% step increase for public safety employees. Administrative Services Director John McGrane reviewed the FY2014 budget proposal for the following: General Fund, Convention & Visitors Bureau Fund, Stormwater Drainage Fund, Crime Control and Prevention District Fund, Lake Parks Fund, 4B Economic Development Fund, Debt Service Fund, Utility Enterprise Fund, Lake Enterprise (Golf) Fund, PCMF/PSMF Fund, Quality of Life Fund and Capital Equipment Acquisitions Fund. 08/19/13 Administrative Services Director McGrane noted that the fund balances for the following funds meet or exceed their fund balance requirements: General Fund, CVB, SDUS, Debt Service and Utility. The CCPD, Lake Parks, 413, Court Technology, Capital/Street Maintenance and Quality of Life funds have revenues that match or exceed expenditures. The proposed budget incorporates cash funding for Permanent Capital Maintenance and Permanent Street Maintenance, vehicle replacement, technology upgrades and capital equipment. The projected General Fund transfer to the Quality of Life Fund for FY2014 is $3,000,000.00 with funding proposed for projects totaling $2,854,057.00. The FY2013-14 Quality of Life Fund proposed project list was reviewed. Council expressed their appreciation to Staff for their work on the proposed FY2014 budget. There was no formal action taken by the City Council. "MON9111saffia Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the workshop at 7:32 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS • this the 1 Oth day • September, 2013. ATTEST: Jodl r%-'.11 Brown City \S(ecretary 2 William D. Tate Mayor AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING MONDAY, AUGUST 19, 2013 AT 6:30 P.. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER CITIZEN COMMENTS 1. City Council to conduct the first public hearing on the proposal to adopt an ad valorem tax rate of $0.3425 per $100 valuation and take any necessary action. The second public hearing on the proposal to adopt an ad valorem tax rate of $0.3425 per $100 valuation will be conducted on Tuesday, September 3, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, Grapevine, Texas 76051. .0 0 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council meeting agenda was prepared and posted on this the 16th day of August, 2013 at 5:00 p.m. Tara Brooks Assistant City Secretary MA t STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 19th day of August, 2013 at 6:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Jodi C. Brown City Secretary John McGrane Administrative Services Director CALL TO ORDER Mayor Tate called the special meeting to order at 7:37 p.m. ITEM 1. CITIZEN COMMENTS There were no Citizen Comments. Mayor Tate declared the public hearing open. Administrative Services Director John McGrane stated this was the first of two public hearings being conducted to receive public comments on the proposal to adopt an ad valorem tax rate of $0.3425 per $100 valuation which will be considered at the September 10, 2013 Noon City Council meeting. The public hearings are required under State law when the proposed tax rate goes over the effective rate. Mayor Tate invited guests present to comment regarding the ad valorem tax rate proposal. No one wished to speak and there was no correspondence to report. Mayor Tate then announced the scheduling of a second public hearing to be conducted during the regular City Council meeting on Tuesday, September 3, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, Grapevine, Texas 76051. 08/19/13 Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the special meeting at 7:39 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 10th day of September, 2013. ATTEST: <2�vvdc oa,4� J di Brown a C i ecretary l V`11 I K