HomeMy WebLinkAboutItem 15 - Green Ribbon ProjectMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 18, 2022
SUBJECT: AWARD OF BID FOR STATE HIGHWAY 26/STATE HIGHWAY 121
LANDSCAPE ENHANCEMENTS PHASE VI AND VII AND ADOPT AN
APPROPRIATION ORDINANCE
RECOMMENDATION: City Council to consider the award of RFB 512-2022 for State Highways
26/SH121 Landscape Enhancements Phase VI and VII to Central North
Construction, LLC for the Parks and Recreation Department and adopt an
appropriation ordinance.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, $1,900,000 will be
available in the Grants fund.
BACKGROUND: Phases I, II, III, IV and V of the Connector landscaping project are
complete which creates approximately 2.8 miles of welcoming corridors
into our community along State Highway 114, State Highway 121 and
State Highway 360 and Farm to Market Road 2499.
Phase VI and VII is located along State Highway 26 from Texan Trail to
the State Highway 121 frontage road, a distance of 2.3 miles. This phase
will enhance the entertainment district that includes Gaylord, Great Wolf
Lodge and Grapevine Mills as well as strengthen Grapevine's streetscape
identity within this important corridor by the use of landscape elements
(flowering shrubs, ornamental grasses, and trees), irrigation, and planter
pots at key points along the medians. The total cost of this phase is
$1,900,000 of which Texas Department of Transportation (TxDOT) will
provide funding in the amount of $700,000 through the Green Ribbon
Program. Additional funding of $250,000 will be provided through the
Governor Community Achievement Award plus $150,000 from the City's
Tree Mitigation fund. The remaining balance of $800,000 will come from
the Grants fund.
The City of Grapevine has received approval for all seven phases. These
projects are funded by the Federal Highway Administration (FHWA) and
TxDOT Green Ribbon program. The Green Ribbon program provides no
allowances for cost overruns; therefore, the City will cover any cost
overruns that may arise.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid was
advertised in the Fort Worth Star -Telegram on June 29 and July 6, 2022. It
was also posted on the Texas Electronic State Business Daily. There were
1087 vendors electronically notified of the bid through the eBid system.
There were 11 vendors who viewed the bid and two submitted bids. The
bids were opened publicly on July 28, 2022 at 2 pm.
Based on the evaluation by Purchasing and the PARD staff, Central North
Construction, LLC. is the lowest responsible and responsive bid. TxDOT
concurs with this evaluation.
Staff recommends approval.
CS/LW
ORDINANCE NO. 2022-069
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS APPROPRIATING $800,000 IN
CAPITAL PROJECTS GENERAL FACILITIES FUND AND
$150,000 IN THE SPECIAL REVENUE FUND;
TRANSFERRING $800,000 FROM THE CAPITAL
PROJECTS GENERAL FACILITIES FUND AND $150,000
FROM THE SPECIAL REVENUE FUND TO THE GRANTS
FUND; INCREASE ESTIMATED RECEIPTS IN THE GRANTS
FUND IN THE AMOUNT OF $950,000; AND
APPROPRIATING $1,900,000.00 IN THE GRANTS FUND
FOR THE STATE HIGHWAYS 26/121 LANDSCAPE
ENHANCEMENTS PHASE VI AND VII PROJECT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of Grapevine desires to make landscape
improvements along State Highway 26 from Texan Trail to the State Highway 121
frontage road terminating at the Farm to Market Road 2499 overpass; and
WHEREAS, funding for this project has reimbursable portion through the
approved Local Advance Funding Agreement with the Texas Department of
Transportation; and
WHEREAS, the City's portion of the project will come from the Capital Projects
General Facilities Fund and Special Revenue Fund; and
WHEREAS, the remaining funding of the project will be provided by the Texas
Department of Transportation (TxDOT) and the Governor Community Achievement
Award; and
WHEREAS, approval of this ordinance will make funds available for the total
State Highways 26/121 Phase VI and VI project in the amount of $1,900,000.00 in the
Grants Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of the
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance is in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated herein above are true and correct and are
incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby appropriates $800,000 in the Capital
Projects General Facilities Fund and $150,000 in the Special Revenue Fund.
Section 3. That the City Council transfers $800,000 from the Capital Projects
General Facilities and $150,000 from the Special Revenue Fund to the Grants Fund.
Section 4. That the City Council increase estimated receipts in the Grants Fund in
the amount of $950,000.
Section 5. That the City Council appropriates $1,900,000.00 in the Grants Fund for
the State Highways 26/121 Landscape Enhancements Phase VI & VII Project.
Section 6. That this ordinance shall take effect immediately upon passage
by the City Council of the City of Grapevine pending concurrence from the Texas
Department of Transportation.
Section 7. The fact that the present ordinances and regulations of the City
of Grapevine, Texas are inadequate to properly safeguard the health, safety,
morals, peace and general welfare of the public creates an emergency which
requires that this ordinance become effective from and after the date of its
passage, and it is accordingly so ordained.
PASSED ANDAPPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this 18th day of October, 2022.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
Ordinance No. 2022-069 2
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2022-069