HomeMy WebLinkAbout2015-11-03 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, NOVEMBER 3, 2015
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
5:30 p.m. Dinner
6:00 p.m. Call to Order - City Council Chambers
6:00 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 6:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with the City Attorney regarding Interlocal Agreement
regarding commuter rail pursuant to Section 551.071, Texas Government
Code.
B. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (Northeast corner of Dallas Road and South Main
Street) pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
INVOCATION: Council Member Mike Lease
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CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
3. Public Works Director to present downtown parking information.
4. Public Works Director to present information on the opening of the new
Southbound State Highway 121/360 ramps (off William D. Tate Frontage Road) to
open Friday, November 6, 2015.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
5. Consider a renewal of an enterprise license agreement for geographic information
software with SSRI, Inc. City Manager recommends approval.
6. Consider declaring certain items as surplus property and authorizing sale through
public auction. Chief Financial Officer recommends approval.
7. Consider a renewal of an annual sole source contract with Gear Cleaning
Solutions, LLC for inspection and repair of protective clothing for the Fire
Department. Fire Chief recommends approval.
8. Consider a resolution authorizing an annual contract for Fire Department uniforms
with Red the Uniform Tailor through an Interlocal Cooperative Agreement with the
City of Frisco, Texas. Fire Chief recommends approval.
9. Consider adopt -an -area agreements with Joseph Campbell for Roberts Road,
from Hall -Johnson Road to Birch Avenue; Gene and Joan Bledsoe for Mustang
Boulevard from William D. Tate Avenue to Heritage Avenue; Jonathan Gaspard
with the Northeast Tarrant Young Republicans for Texan Trail from Wall Street to
Dallas Road; Gib Georgeff for Oak Grove South to Scott's Landing; and the
Esparza Family for Scott's Marina Shoreline from Sand Bass Point Southeast, past
Ferris Branch boat ramp. Parks and Recreation Director recommends approval.
10. Consider a resolution authorizing the purchase of advertising services from
Community Impact Newspaper. Parks and Recreation Director recommends
approval.
11. Consider a resolution authorizing the purchase of Tasers and an annual contract,
with renewals, for warranty services from Taser International through an
established Cooperative Agreement with the State of Texas CO-OP Purchasing
Program. Police Chief recommends approval.
12. Consider a resolution for a sole source annual contract with renewal options for
digital video surveillance equipment and video management services from TASER
International. Police Chief recommends approval.
13. Consider a resolution authorizing the purchase of track loader from Holt CAT
through an Interlocal Participation Agreement with The Local Government
Purchasing Cooperative (Buyboard). Public Works Director recommends
approval.
14. Consider the minutes of the October 20, 2015 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on October 30,
2015 by 5:00 p.m.
Tara Brooks, City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd
day of November, 2015 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present to -wit:
William D. Tate
Sharon Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew Boyle Assistant City Attorney
Shawna Barnes Assistant City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:01 p.m. Council Member Coy arrived at 6:02
p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Consultation with the City Attorney regarding Interlocal Agreement
regarding commuter rail pursuant to Section 551.071, Texas Government
Code.
B. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (Northeast corner of Dallas Road and South Main
Street) pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
11/03/15
The City Council recessed to the City Council Conference Room and began the closed
session at 6:04 p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Sections 551.071, 551.072 and 551.087, Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Call to Order
Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers.
Invocation
Council Member Mike Lease delivered the Invocation.
Pledge of Allegiance
Boy Scout Troop 28 posted the colors and led the Pledge of Allegiance.
Item 2. Citizen Comments
Carl Young, 4113 Meadow Drive, Grapevine, spoke in opposition of Ordinance No. 2015-
052, Utilities and Services, Article 111, Solid Waste Disposal, Section 25-97, Service Rates.
Item 3. Public Works Director to present downtown parking information.
Public Works Director Stan Laster presented an update on the Main Street downtown
parking corridor.
Item 4. Public Works Director to present information on the -opening of the new
Southbound State Highway 121/360 ramps (off William D. Tate Frontage Road).
Public Works Director Laster presented this item to Council. NorthGate is currently ahead
of schedule and is expected to open the new ramps from William D. Tate Avenue to State
Highway 121/360 on November 12, 2015.
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were requested to be removed.
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11/03/15
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 5. Consider a renewal of an enterprise license agreement for geographic information
software with ESRI Inc.
City Manager Rumbelow recommended approval of an enterprise license agreement to
support the software modules that operate as part of the City's Geographic Information
Mapping System in an amount not to exceed $35,000.00. This contract will provide
upgrades and technical support to the system. ESRI, Inc. is the sole source provider of
maintenance for this software.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 6. Consider declaring certain items as surplus property and authorizing sale through
public auction.
Chief Financial Officer Jordan recommended approval to declare miscellaneous surplus
items including several vehicles, various vehicle parts, office equipment, lamps, ballasts,
tires, power tools, assorted microfiche magazines, computers and miscellaneous
equipment as surplus and authorization to sell them at auction.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 7. Consider a renewal of an annual sole source contract with Gear Cleaninq
Solutions, LLC for inspection and repair of protective clothing for the Fire Department
Fire Chief recommends approval of the contract for inspection and repair of protective
clothing for an estimated amount of $16,000.00. The Texas Commission on Fire
Protection requires that Personal Protective Equipment (PPE) be cleaned and inspected
on an annual basis. The PPE is cleaned in-house and sent to an authorized business for
inspection and repair. The inspection and repair is a multi -stage process that must be
performed by trained and certified personnel. Gear Cleaning Solutions, LLC is approved
by the State of Texas and the PPE manufacturer to inspect, repair, and perform warranty
work on personal protective equipment.
Motion was made to approve the consent agenda as presented.
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11/03/15
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 8. Consider a resolution authorizing an annual contract for Fire Department
uniforms with Red the Uniform Tailor through an Interlocal Cooperative Agreement with
the City of Frisco, Texas.
Fire Chief Darrell Brown recommended approval of the contract for purchase of Fire
Department uniforms in an estimated annual budgeted amount of $50,000.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR FIRE DEPARTMENT UNIFORMS THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 9. Consider adopt -an -area agreements with Joseph Campbell for Roberts Road,
from Hall -Johnson Road to Birch Avenue; Gene and Joan Bledsoe for Mustang Boulevard
from William D. Tate Avenue to Heritage Avenue; Jonathan Gaspard with the Northeast
Tarrant Young Republicans for Texan Trail from Wall Street to Dallas Road• Gib Geo[geff
for Oak Grove South to Scott's Landing: and the Esparza Family for Scotts Marina
Shoreline from Sand Bass Point Southeast, past Ferris Branch boat ramp.
Parks and Recreation Director Kevin Mitchell recommended approval of the adopt -an -
area agreements as presented.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
El
11/03/15
Item 10. Consider a resolution authorizingthepurchase of advertising services from
Community Impact Newspaper.
Parks and Recreation Director Mitchell recommended approval of the purchase of
advertising services for the activities guide to be printed and mailed out as an insert in the
newspaper with a promotional sticker on the front page of the paper informing recipients
of the insert for a total amount not to exceed $21,501.92.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
ADVERTISING SERVICES AND PROVIDING AN
EFFECTIVE DATE
Item 11. Consider a resolution authorizing the purchase of Tasers and an annual
contract, with renewals, for warranty services from Taser International through an
established Cooperative Agreement with the State of Texas CO-OP Purchasing Program.
Police Chief Eddie Salame recommended approval of the purchase of 100 TASER brand
(model X26P) electroshock weapons to the Police Department in a quantity sufficient for
the needs of the staff. The estimated cost of $106,198.20 includes accessories to the
product and an annual contract for warranty services.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
TASERS AND WARRANTY SERVICES THROUGH AN
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11/03/15
Item 12. Consider a resolution for a sole source annual contract with renewal options
for digital video surveillance equipment and video management services from TASER
International.
Police Chief Salame recommended approval of the purchase of 40 Axon Body Cameras
in an amount of $62,356. The purchase also includes associated docking stations and
the additional storage space necessary to house the additional video recordings.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE
SOLE SOURCE ANNUAL CONTRACT WITH RENEWAL
OPTIONS FOR DIGITAL EVIDENCE MANAGEMENT
SERVICES AND PROVIDING AN EFFECTIVE DATE
Item 13. Consider a resolution authorizing the purchase of track loader from Holt CAT
through an Interlocal Participation Agreement with The Local Government Purchasing
Cooperative (Bu board).
Public Works Director Laster recommended approval of the purchase of a CAT 259D
Compact Track Loader to replace unit 12320 in the Parks Maintenance Department in an
amount not to exceed $53,240.15.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TRACK LOADER THROUGH AN ESTABLISHED
A
11/03/15
AT
Item 14. Consider the minutes of the October 20, 2015 Regular City Councilmeeting.
City Secretary Tara Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion:
Spencer
Second:
O'Dell
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
WEINNICH
Motion was made to adjourn the meeting at 7:58 p.m.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th
day of November, 2015.
GIM
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Shawna Bames
---"S�isfant City Sec�irea—,L—')
William D. Tate
Mayor
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