HomeMy WebLinkAboutItem 08 - The RECMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
V,/
MEETING DATE: NOVEMBER 17, 2015
SUBJECT: APPROVAL OF FINAL CHANGE ORDER FOR THE REC OF
GRAPEVINE
RECOMMENDATION:
City Council to consider approval of a change order for The REC of Grapevine with
Adolfson & Peterson Construction in an amount not to exceed $499,436.
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Upon approval of the attached Appropriation Ordinance, funds will be available in the
Capital Project General Facilities in the amount of $499,436. The REC of Grapevine
membership revenue finished the year $800,000 over projected revenue of $205,500.
BACKGROUND:
Council approved the Guaranteed Maximum Price for the expansion and renovation of the
CAC and the central utility plant for the Library and CAC in the amount of $25,869,658
from Adolfson & Peterson Construction on March 4, 2014. As you recall this was originally
a 24 month construction project. Council approved a modified schedule to allow a total
closure of the facility for construction. This saved valuable time, expense and allowed the
project to open in less than 12 months. The proposed change order represents less than
2% of the 25.8 million dollar contract.
The major areas of expense are described below:
• Utilities: $93,000
Existing utilities under the CAC slab and site were not accurate on the as -built for
the original building and many utility lines had to be redesigned/relocated. The
team quickly evaluated the situation and made changes in the field to keep the
project moving forward. This was an unforeseen expense to the project, but
mandatory to the completion of the project.
Unforeseen Demo: $30,000
There were many unforeseen items that were discovered that had to be removed.
An old road bed on the northeast side of the property was discovered, an old
asbestos pipe line, several grade beams, and some masonry walls.
Emergency/Fire Stairs: $57,000
One of the major issues that was discovered was with the south fire exit stairwell.
The existing stairs had extensive water damage and the structural integrity was
11/11/2015 (2:49:58 PM)
compromised. The old stairwell had to be removed and new stairs had to be
installed to meet the fire safety needs of the building.
Water Proofing/Building Penetrations: $63,000
Another unexpected expense was water proofing between the new/old structure
and the new penetrations in the existing building.
Walls: $36,000
New walls were necessary in the gymnasiums to cover the existing CMU block
walls. Removing the carpet from the CMU severely damaged the CMU and there
was no way to safely and aesthetically correct the damage. The only solution was
to cover all of the CMU.
AV Display System: $64,000
A significant challenge that we experienced near opening day was the digital
encryption from the cable providers. Due to new federal requirements it was
necessary to have custom built modulators designed, built and programmed to
receive the TV signals for rebroadcast to all the displays in the REC. This change
required additional fiber requirements throughout the building.
TDLR/ADA: $90,000
Once the Texas Department of Licensing and Regulation (TDLR) visited the
building, several items were needed to comply with the newly enacted code
requirements. Primarily, these were ADA exit/entrances into the restrooms and
pool area, signage, and an accessible route to the stage in the events hall.
Total Above: $ 433,000
Miscellaneous Items: $ 38,491
Bond, Insurance & Fee (5.85%): $ 18,515
Total $ 499,436
Staff and Adolfson & Peterson representatives have been negotiating the final numbers
for the past several weeks. Their liability for Adolfson & Peterson was more than double
that of the City. The items we are paying for with the change order were outside of the
original contract but necessary for the buildings completion. Barker Rinker Seacat (BRS)
realized some of the design issues and unforeseen challenges could have been
minimized. As a result BRS voluntarily reduced their fees by $30,000. The City also
received a check from ONCOR for a utility rebate in the amount of $60,000
The REC has been well received by the community. The membership projection in the
2012 PROS Business plan was 12,000 members. The REC ended FY2015 with 14,700
members and that has continued to grow to over 17,000 members. Programs continue to
expand, facility use and rentals are at all-time highs. The REC of Grapevine currently
averages 3,000 patrons per day.
11/11/2015 (2:49:58 PM)
ORDINANCE NO. EC
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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF a,20E/L
GRAPEVINE, TEXAS, APPROPRIATING $499,436 IN THE
GENERAL FUND; AUTHORIZING THE TRANSFER OF
FUNDS; APPROPRIATING $499,436 IN CAPITAL PROJECT
GENERAL FACILITIES FUND; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine expanded The REC of
Grapevine for the benefit of all Grapevine residents to foster Recreation, Education, and
Community; and
WHEREAS, The REC of Grapevine ended Fiscal Year 2015 with 14,700 members;
and
WHEREAS, The REC of Grapevine exceeded Fiscal Year 2015 revenue
expectations by $782,500; and
WHEREAS, unforeseen change orders were necessary to complete construction
due to unexpected weather delays and challenges, regulation, and technical requirements;
and
WHEREAS, funding for improvements is not currently included in the Capital Project
General Facilities Fund appropriation.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this ordinance are true and
correct and are hereby incorporated into the body of this ordinance as if copied in their
entirety.
Section 2. That the City Council hereby authorizes the appropriation of $499,436
from the General Fund, authorizes the transfer of funds, and appropriates $499,436 in the
Capital Project General Facilities Fund.
Section 3. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase shall
be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 4. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety,
and general welfare which requires that this ordinance shall take effect immediately from
and after its passage and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of November, 2015.
ATTEST:
ORD. NO. 2