HomeMy WebLinkAboutItem 20 - Book Leasing ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER �
MEETING DATE: NOVEMBER 17, 2015
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR BOOK
LEASING SERVICES
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City Council to consider approval to renew an annual contract for book leasing services
with Brodart Company through an Interlocal Agreement with the County of Brazoria,
Texas.
FUNDING SOURCE:
Funds are budgeted in account 100-44573-313-1 (General/Library/Leases & Rentals
Fund) for an amount not to exceed $23,637.60.
The purpose of this contract is to establish fixed annual pricing for book leasing services
for the Library. Brodart Company Book Service has a proven track record of supplying the
largest selection of leasing materials for the Library and provides excellent customer
service. The Purchasing and Library Department staff reviewed the contract for
specification compliance and determined that this annual contract would provide the best
product, service and pricing for meeting the needs of the City.
Purchases will be made in accordance with an existing Interlocal Cooperative Agreement
with the County of Brazoria, Texas as allowed by Texas Government Code, Section
271.101 and 271.102 Cooperative Purchasing Program. The contract was for an initial
one-year period with two optional one-year renewals. If approved, this will be the second
renewal of the two one-year renewal options available.
The County of Brazoria solicited bids on ITB -13-88 Book Leasing Services for Library
Administration. Two bids were submitted and based on the best value criteria, Brodart
Company submitted the most responsive and responsible bid meeting specifications.
Brodart Company was awarded the bid on September 24, 2013.
Staff recommends approval.
11/10/2015 3:33:54 PM