HomeMy WebLinkAboutItem 08 - Janitorial Supplies MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 1��
MEETING DATE: DECEMBER 1, 2015
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
JANITORIAL SUPPLIES
RECOMMENDATION:
City Council to consider approval to renew an annual contract for janitorial supplies with
Empire Paper Company.
FUNDING SOURCE:
Funds are available in account 100-14111-0000 (General Fund/V1/arehouse Inventory)
for an annual estimated amount of$25,000.00.
BACKGROUND:
The purpose of this bid is to establish fixed indefinite quantity annual pricing for janitorial
supplies to be purchased on an as-needed basis for all City departments and stocked in
the warehouse.
Bids were taken in accordance with City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. An informal bid was
issued through the City's eBid system. There were 423 vendors electronically notified of
the bid through the eBid system. Based on the evaluation of the bid by Purchasing
Department it was determined the award be made to Empire Paper Company. The
contract was for an initial one-year period with four, one-year renewal options. If
approved, this will be the first renewal option. The vendor has agreed to renew with no
increase in pricing.
Staff recommends approval.
LW
11/20/2015 9:33:49 AM