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HomeMy WebLinkAboutItem 14 - Chevrolet Tahoes MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER ��2 MEETING DATE: DECEMBER 1, 2015 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF CHEVROLET TAHOES RECOMMENDATION: City Council to consider approval of a resolution for the purchase of Chevrolet Tahoes from Caldwell Country. FUNDING SOURCE: Funding for this purchase will be available in account 325-48910-209-02-16 and 325- 48910-210-03-16 (FY2016 Vehicle/Equipment Replacement Fund) in the amount not to exceed $152,546.00. BACKGROUND: This purchase is for four Tahoes for the Police and Fire Departments which was approved in the FY 2016 Vehicle/Equipment Replacement List. Bids were taken by the Cooperative and a contract was awarded to Caldwell Country. The _ Fleet Department staff and Purchasing reviewed the contract for departmental �: specification compliance and pricing and determined that the contract would provide the best product and pricing for meeting the needs of the City. This purchase will be made in accordance with an existing Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program. Staff recommends approval PH/BS � 11/20/2015 (9:59:00 AM) t �: � RESOLUTION NO. (rf�VRoL� r � f�oES y i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF F' GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CHEVROLET TAHOES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a cooperative purchasing program agreement with other qualified entities in the State of Texas; and WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a qualified purchasing cooperative program as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation Agreement with The Local Government Purchasing Cooperative(BuyBoard) and wishes to utilize established contracts meeting all State of Texas bidding requirements; and f WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an established contract No. 430-13, Vehicles, Light and Heavy Duty Trucks and Options with Caldwell Country; and WHEREAS, the City of Grapevine, Texas has a need to replace four Chevrolet Tahoes for the Police and Fire Departments; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and the Open Meetings Act; and WHEREAS, the City Council hereby declares that the approval of this resolution is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: T : Section 1. That all matters stated in the above preamble are true and correct �; and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of four Chevrolet Tahoes from Caldwell Country through an Interlocal � � Participation Agreement with The Local Government Purchasing Cooperative(BuyBoard) for an amount not to exceed $152,546.00. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said Chevrolet Tahoes. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of December, 2015. APPROVED: ATTEST: APPROVED AS TO FORM: RES. NO. 2