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HomeMy WebLinkAboutItem 15 - Minutes , " , „; � STATE OF TEXAS � COUNTY OF TARRANT CITY OF GRAPEVINE I � The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of November, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Mayor Sharron Spencer Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member �: Gary Martin Member � Beth Tiggelaar Member ` Dennis Luers Member Theresa Mason Alternate Bob Tipton Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager � Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney ; Tara Brooks City Secretary CALL TO ORDER ` z Mayor Tate called the meeting to order at 6:00 p.m. Mayor Tate announced he would recuse himself from a portion of Executive Session Item 1 B and Items 3 and 28, and filed � an Affidavit of Conflict of Interest with the City Secretary. 4 ,; �z Motion was made to appoint Duff O'Dell to chair the items on the agenda Mayor Tate had � a conflict. Motion: Coy Second: Freed x fr �: 11/17/15 Ayes: Spencer, Freed, Lease, Coy and O'Dell Nays: None Abstains: Tate Approved: 5-0-1 Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with the City Attorney regarding Tree Preservation Ordinance and violations (Bass Pro Drive) pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas = Government Code. ; The City Council recessed to the City Council Conference Room and began the closed session at 6:04 p.m. Mayor Tate joined the closed session at 6:59 p.m. and City Council continued with the Executive Session agenda. The closed session ended at 7:39 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary under Section 551.071 and 551.087. Under Section 551.072, Texas Government Code, City Manager Rumbelow requested Council authorize the City Manager to execute a fill license for a portion of the 185 acres, and authorize the City Manager to execute all associated documents. Motion was made to approve the request of the City Manager to execute a fill license and associated documents. Motion: Freed Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 2 � 11/17/15 NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. CALL TO ORDER Mayor Tate called the meeting to order at 7:42 p.m. in the City Council Chambers. INVOCATION Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. JOINT PUBUC HEARINGS Item 2. Zoning Chanqe Z15-07 �1lVall Street Township Homes) Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh presented this item. The property is located at 604 East Northwest Highway and 701 East Wall Street. The applicant requested to rezone approximately 0.925 acres from "HC" Highway Commercial District to "R-5.0" Zero-Lot-Line District for the development of seven single family lots. Applicant Kosse Maykus answered questions from the Planning and Zoning Commission. There were no questions from City Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Martin Second: Luers Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Mayor Tate and Commissioner Tiggelaar recused themselves from the following item and filed an Affidavit of Conflict of Interest with the City Secretary. Mayor Tate and ' Commissioner Tiggelaar left the Council Chambers during discussion of Item 3. 3 � 11/17/15 Item 3. Zoninq Chanae Z15-08 (Mercedes Distribution Center) Council Member O'Dell declared the public hearing open. Development Services Assistant Director Ron Stombaugh presented this item. The property is located at 4301 Lakeside Parkway. The applicant requested to rezone 25.731 acres from "R-20" Single Family District and 13.179 acres from "PID" Planned Industrial Development District to "LI" Light Industrial District. Applicant Doug Ott with Seefried Properties was available to answer questions. There were no questions from the Planning and Zoning Commission or City Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Fechter Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, and Luers Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 5-0 Mayor Tate and Commissioner Tiggelaar rejoined the meeting. Item 4. Zoninq Chanqe Z15-09, Planned Development Overlav PD15-05, and Historic Landmark Subdistrict HL15-07 (First Baptist Church Grapevine) Mayor Tate declared the public hearing open. Development Services Assistant Director Ron Stombaugh presented this item. The property is located at 301 East Texas Street. The applicant requested to rezone approximately 1.45 acres from "CBD" Central Business District to "R-7.5" Single Family District. The applicant also requested a planned development overlay to allow, but not be limited to, deviation from the drive lane width, parking, landscape buffer, landscape islands, and building height, and requested designation as a historic landmark sub- district. Applicants Darwin Cheatham, Brandon Coates and Rick Martin answered questions from the Planning and Zoning Commission and City Council. 4 11/17/15 Eric Eicher, 305 Smith Street, Grapevine spoke in opposition to this request. There was one letter of opposition provided to the Planning and Zoning Commission and City Council. Motion was made to close the public hearing. Motion: Dennis Second: Wilson Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments Carl Young, 4113 Meadow Drive, Grapevine spoke in opposition to Item 8, Change Order for construction of The REC of Grapevine. Mr. Young also spoke in opposition to Item 11, Interlocal Agreement with The Fort Worth Transportation Authority and requested it be removed from the consent agenda. PRESENTATIONS Item 6. Public Works Director to present winter averaaing method of utility bills and possible water conservation. Public Works Director Stan Laster presented this item to Council. Council requested staff research other methods of determining utility bill fees. Council advised that they did not want to restrict watering to two days a week outside of the requirements in the agreement with the Tarrant Regional Water District (TRWD). 5 � � 11/17/15 NEW BUSINESS Item 7. Consider a resolution nominatinq American Airlines, Inc. to the Office of the Governor, Economic Development and Tourism, as a Texas Enterprise Project and take anv necessarv action. Economic Development Director Bob Farley presented this item to Council. The project involves the upgrade of four hangars located in Grapevine that employee 2,025 people for a total of $80 million in upgrades and investment in the community. The request to the State is for economic development incentives in the form of sales and use tax rebates are derived from the state's portion of state sales and use taxes. None of the funding source will involve the local sales tax. Jim Watts from Deloitte Consulting and Chuck Allen from American Airlines were present to answer questions. There were no questions from City Council. Motion was made to approve the resolution nominating American Airlines as a Texas Enterprise Project as presented. Motion: Freed Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, NOMINATING AMERICAN AIRLINES, INC. TO THE OFFICE OF THE GOVERNOR, ECONOMIC DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC DEVELOPMENT BANK FOR DESIGNATION AS AN ENTERPRISE PROJECT ("PROJECT") UNDER THE TEXAS ENTERPRISE ZONE PROGRAM UNDER THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE ("ACT") AND PROVIDING AN EFFECTIVE DATE Item 8. Consider a Change Order for construction of The REC of Grapevine with Adolfson and Peterson Construction, consider an ordinance appropriating funds for the chanae order to the FY 2015 — 2016 Capital Proiect General Facilities Fund and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. The Change Order includes utility work, unforeseen demolition work, emergency/fire stairs reconstruction, water proofing/building penetrations, new walls in the gymnasiums, Audio ; Visual Display system, and ADA compliance for $499,436. 6 : Y 11/17/15 `' Motion was made to approve the Change Order for construction of The REC of Grapevine as presented. Motion: Freed Second: Lease Ayes: Spencer, Freed, Lease, Coy and O'Dell Nays: Tate Approved: 5-1 ORDINANCE NO. 2015-066 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $499,436 IN THE GENERAL FUND; AUTHORIZING THE TRANSFER OF FUNDS;APPROPRIATING$499,436 IN CAPITAL PROJECT GENERAL FACILITIES FUND; AND PROVIDING AN EFFECTIVE DATE Item 9. Consider an agreement with Architexas for professional architectural services for the plannina of the commuter rail station and parkinq garage and take any necessary action. Assistant City Manager Jennifer Hibbs presented this item to Council for preliminary architectural services for the initial planning of the commuter rail station, including parking garage, ancillary retail, public plaza, community meeting facilities, drop off area for commuters and buses in an amount not to exceed $65,000. Motion was made to approve the agreement with Architexas for professional architectural services as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 10. Consider an agreement with Gateway Planninq for planning services and take any necessarv action. Assistant City Manager Hibbs presented this item to Council for planning services to identify appropriate uses of undeveloped properties, creation of a white paper on land use co-tendencies and market preferences, and an assessment of the City's '' comprehensive plan in an amount not to exceed $39,500. City Manager Rumbelow answered Council's questions. � Motion was made to approve the agreement with Gateway Planning for planning services stipulating the work would be completed in 90 days. �' Motion: Freed $ 7 ' �; ; , 11/17/15 Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Mayor Tate announced City Council would now consider the recommendations from the Planning and Zoning Commission. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 27. Zoninq Change Z15-07 (Wall Street Township Homes) Chairman Oliver reported the Planning and Zoning Commission approved Z15-07 by a vote of 7-0. Motion was made to approve Zoning Change Z15-07 (Wall Street Township Homes). Motion: Coy Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-068 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z15-07 ON A TRACT OF LAND OUT OF THE A.F. LEONARD SURVEY, ABSTRACT 946, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "HC" HIGHWAY COMMERCIAL DISTRICT TO "R-5.0" ZERO LOT LINE DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT ; TO EXCEED THE SUM OF TWO THOUSAND DOLLARS 8 i � 11/17/15 ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Zoning Chanqe Z15-08 (Mercedes Distribution Center) Mayor Tate and Commissioner Tiggelaar recused themselves from this item and filed an Affidavit of Conflict of Interest with the City Secretary. Chairman Oliver reported the Planning and Zoning Commission approved Z15-08 by a vote of 6-0-1 (Tiggelaar). Motion was made to approve Zoning Change Z15-08 (Mercedes Distribution Center). Motion: Freed Second: O'Dell Ayes: Spencer, Freed, Lease, Coy and O'Dell Nays: None Abstains: Tate Approved: 5-0-1 ORDINANCE NO. 2015-069 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z15-08 ON A TRACT OF LAND OUT OF THE J.C. MOFFETT SURVEY, ABSTRACT 1797 AND THE J.M. BAKER SURVEY, ABSTRACT 1691, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-20" SINGLE FAMILY DISTRICT REGULATIONS AND "PID" PLANNED INDUSTRIAL DEVELOPMENT DISTRICT TO "LI" LIGHT INDUSTRIAL DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE �;. � 9 � � � 11/17/15 Item 29. Zoninq Chanqe Z15-09 (First Baptist Church Grapevine) Chairman Oliver reported the Planning and Zoning Commission approved Z15-09 by a vote of 7-0. Motion was made to approve Zoning Change Z15-09 (First Baptist Church Grapevine). Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-070 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z15-09 ON A TRACT OF LAND OUT OF THE WILLIAM DOOLEY SURVEY, ABSTRACT 442, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CBD" CENTRAL BUSINESS DISTRICT TO "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 30. Planned Development Overlay PD15-05 (First Baptist Church Grapevine) Chairman Oliver reported the Planning and Zoning Commission approved PD15-05 by a vote of 7-0 stipulating the applicant would reduce the landscape on the Wall Street side " of the property by four feet to increase the drive to finrenty-four feet and would enhance ` the landscape along Wall Street. , � 'i r 10 5 � ;, 7 11/17/15 Council discussed the planting request and expressed a desire that there would not be any hedges planted along Wall Street. Motion was made to approve Planned Development Overlay PD15-05 (First Baptist Church Grapevine) accepting the Planning and Zoning Commission's recommendation to reduce the landscape on the Wall Street side of the property by four feet to increase the drive to finrenty-four feet and requiring the applicant to work with staff for appropriate landscape along Wall Street. Motion: Spencer Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-071 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVtNE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD15-05 TO ALLOW, BUT NOT BE LIMITED TO, DEVIATION FROM DRIVE LANE WIDTH, PARKING, LANDSCAPE BUFFER, LANDSCAPE ISLANDS, AND HEIGHT, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER - PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN ' EMERGENCY AND PROVIDING AN EFFECTIVE DATE " Item 31. Historic Landmark Subdistrict HL15-07 (First Baptist Church Grapevine) Chairman Oliver reported the Planning and Zoning Commission approved HL15-07 by a vote of 7-0. Motion was made to approve Historic Landmark Subdistrict HL15-07 (First Baptist Church Grapevine). 11 � ' � 11/17/15 '' Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell `� Nays: None Approved: 6-0 �' ORDINANCE NO. 2015-072 `' �� AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC `' LANDMARK SUBDISTICT HL15-07 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX ,; "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEGALLY DESCRIBED AS LOT 1, BLOCK 1, FIRST BAPTIST CHURCH OF THE WILLIAM DOOLEY SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE FIRST BAPTIST CHURCH HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE `' RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE r=' DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE '; CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as �a one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City ;; Council for full discussion. Items 11 and 24 were removed from the consent agenda and � ;; were considered after the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to �;a implement each item in accordance with Staff recommendations. ' y � Item 12. Consider a resolution authorizing the purchase of WiFi equipment and switches � from Netsvnc Nefinrork Solutions throuqh a contract established bv the State of Texas � � Department of Information Resources (DIR) Cooperative Contracts Program. ; � ; Y 12 `�' � .; � � 11/17/15 z City Manager Rumbelow recommended approval of the purchase of WiFi equipment and switches in the amount of $150,333 for upgrades for Main Street, Dove Park, and other city buildings. It also includes upgrades to equipment that will allow certain buildings to communicate at a faster speed from building to building. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE WIFI EQUIPMENT AND SWITCHES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 13. Consider a one-vear extension of Conditional Use Permit CU14-44 (GRACE), approved December 16, 2014 that granted a permit to amend the previouslv approved Conditional Use Permit CU04-38 (Ordinance No. 2004-77) to enlarqe the existinq operation of a non-profit orqanization. The subiect propertv is located at 837 East Walnut Street and is zoned "R-12.5" Single Family District. Development Services Director Scott Williams recommended approval of an extension to Conditional Use Permit CU14-44 (GRACE). Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 14. Consider award of an annual contract with Viverae for a comprehensive health management program that combines wellness, bio-metric screeninqs and claims data. Chief Financial Officer Greg Jordan recommended approval of an annual contract with Viverae for a wellness engagement program and management of healthcare costs in an estimated annual amount of$49,000. Motion was made to approve the consent agenda as presented. 13 a� � ; � 11/17/15 Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 15. Consider a resolution expressing intent to finance expenditures to be incurred relative to purchasinq and acquisition of vehicles and equipment for the Fire Department. ; Chief Financial Officer Jordan and Fire Chief Darrell Brown recommended approval of the resolution to allow for the expenditure of funds occurring prior to the bond sale to be reimbursed from the proceeds of the bonds. The City reasonably expects to reimburse itself for all costs that have been or will be paid subsequent to the date that is 60 days prior to the date hereof. ;'; Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 ; RESOLUTION NO. 2015-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE REIMBURSEMENT OF CERTAIN EXPENDITURES TO BE INCURRED FROM FUTURE TAX-EXEMPT OBLIGATIONS AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a resolution authorizinq the purchase of a fire pumper truck from Siddons-Martin Emergencv Group throuqh an Interlocal Aqreement for Cooperative Purchasinq with the Houston-Galveston Area Council (H-GAC) and take anv necessarv action. Fire Chief Brown recommended approval of the purchase of one 2016 Pierce PUC Pumper Fire Apparatus, with equipment, for an amount not to exceed $678,694 as approved in the Fiscal Year 2016 Vehicle and Equipment Replacement List. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell :I Nays: None 4 Approved: 6-0 ;� 14 � � � >� 11/17/15 ' RESOLUTION NO. 2015-072 = A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 'i GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER `� OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A a FIRE PUMPER TRUCK THROUGH AN ESTABLISHED � INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE � Item 17. Consider a resolution authorizinq a sole source purchase of chest compression systems, services, and traininp from Phvsio-Control, Inc. Fire Chief Brown recommended approval of the purchase of chest compression systems i for an amount not to exceed $82,316.15. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF � GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LUCAS CHEST COMPRESSION SYSTEMS AND '�i SERVICES FROM A SOLE SOURCE VENDOR, PHYSIO- `� CONTROL, INC., AND PROVIDING AN EFFECTIVE DATE Item 18. Consider a resolution authorizina a sole source purchase for upqradinq thermal imaqers from Metro Fire Apparatus Specialists, Inc. Fire Chief Brown recommended approval of the purchase of nine thermal imagers for an amount not to exceed $26,991. Motion was made to approve the consent agenda as presented. ;; Motion: O'Dell Second: Coy s Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell '' Nays: None Approved: 6-0 i � � � 15 � � � � 11/17/15 RESOLUTION NO. 2015-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE THE UPGRADE OF THERMAL IMAGERS FROM A SOLE SOURCE VENDOR, METRO FIRE APPARATUS SPECIALISTS, INC., AND PROVIDING AN EFFECTIVE DATE Item 19. Consider renewal of an annual contract for emer�y notification services with Emerqency Communications Nefinrork, LLC. Fire Chief Brown recommended approval of the renewal of the contract for emergency notification services for an amount not to exceed $17,483.56. This contract increases notification capability by adding unlimited minutes and weather notification to include other notification methods for staff and the public. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 20. Consider renewal of an annual contract for book leasinq services with Brodart Companv throuqh an Interlocal Aareement with the County of Brazoria, Texas. Library Director Janis Roberson recommended approval to renew an annual contract for book leasing services for an amount not to exceed $23,637.60. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 21. Consider a resolution authorizing the purchase of mobile radios from Motorola Solutions throuqh an Interlocal Aqreement for Cooperative Purchasing with the Houston- Galveston Area Council (H-GAC). `� Police Chief Eddie Salame recommended approval of the purchase of twenty-five mobile radios for an amount not to exceed $99,892.02. ', _ ; ; 16 '� ,i t ; [ � • • f 11/17/15 ,; RESOLUTION NO. 2015-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MOBILE RADIOS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 22. Consider ratifying Staff's approval of Change Order No. 1 and approvinq Chanqe � Order No. 2 and Final to the Water Treatment Plant Lagoon and Miscellaneous Improvement Project. Public Works Director Laster recommended ratification of Change Order No. 1 added a sealant coating to the gunite and Change Order No. 2 to increase the quantity of gunite and associated sealer, to modify the erosion control measures, and make minor field adjustments. The original contract price was $126,093. The two change orders yield a final contract price of$162,696.26. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 23. Consider the Tarrant County contract with Pavecon Public Works for the 40tn Year Community Development Block Grant street reconstruction project. Public Works Director Laster recommended approval of the contract for the 40th Year Community Development Block Grant street reconstruction project to reconstruct the 500 block of East Texas Street from Dooley Street to Austin Street in an amount not to exceed $252,578.29. '' � Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy ; � 2 � , a 17 � � 11/17/15 Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 25. Consider a resolution authorizing the purchase of epoxv floorinq services for the Vinevards Campqround from Retail Commercial Flooring Services throu h an Interlocal Participation Aqreement with The Local Government Purchasinq Cooperative (Buvboard) and an ordinance appropriatinq funds to the in the Capital Project General Facilities Fund. Public Works Director Laster recommended approval of the purchase of replacement of � epoxy flooring in the restrooms and laundry facilities due to damage caused by the flood. Appropriation of funds will be from insurance and FEMA for an amount not to exceed $17,515. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE EPDXY FLOORING AND INSTALLATION SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2015-067 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF " GRAPEVINE, TEXAS, TO APPROPRIATE $800,000 IN THE CAPITAL PROJECT GENERAL FACILITIES FUND AND PROVIDING AN EFFECTIVE DATE Item 26. Consider the minutes of the November 3, 2015 Regular City Council meetinq ; and the November 11, 2015 Special City Council meetinq. � i i City Secretary Tara Brooks recommended approval of the minutes as presented. ` � ,, Motion was made to approve the consent agenda as presented. ;� Motion: O'Dell ' � 1 � � 18 � � � � � , � . . 11/17/15 Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 11. Consider an amendment to the Interlocal Agreement with The Fort Worth Transportation Authority relative to commuter rail service. City Manager Rumbelow recommended approval of an amendment to modify the original Interlocal Agreement between The Fort Worth Transportation Authority and the City of Grapevine to provide an allowance for the City of North Richland Hills to enter the TEX Rail project in exchange for an annual rebate to the City of Grapevine until the full 3/8 of one cent contribution is met by North Richland Hills. Motion was made to approve the amendment to the Interlocal Agreement with The Fort Worth Transportation Authority. Motion: Freed Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 24. Consider a resolution authorizinq the First Amendment to the Ground and Tower Lease Aqreement with T-Mobile West, LLC for the purpose of installing, operating and maintaininq a communications facility on the Dove Water Tower located at 1702 Sagebrush Trail. Public Works Director Laster recommended approval of the amended lease which will included installing additional antennas, adjusting the annual rental rate, permitting Lessee to add, modify and/or replace equipment, and extending the term of the lease to 2030. The City of Grapevine will receive an annual lease payment of$28,000 which will go into the Public Art Fund. Deputy Director of Public Works Scott Dyer answered Council's questions. Council discussed this item. Motion was made to table the resolution for the First Amendment to the Ground and Tower Lease Agreement to the December 1, 2015 City Council meeting. Motion: Spencer Second: Coy `' � Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell � Nays: None << Approved: 6-0 � �, ; 1g � � � � f 11/17/15 ADJOURNMENT Motion was made to adjourn the meeting at 9:33 p.m. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None ¢' Approved: 6-0 � Passed and Approved by the City Council of the City of Grapevine, Texas on this the 1st � day of December, 2015. � 3 APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary 20