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Home My WebLink About2022-11-01 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 1, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6.00 p.m. Dinner - City Council Conference Room 6.30 p.m. Call to Order of City Council Meeting - City Council Chambers 6.30 p.m. Executive Session - City Council Conference Room 7.30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road Corridor, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Duff O'Dell 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 168 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Junior Hall to present International Festivals and Events Association Hall of Fame induction trophy that was presented in memory of Gayle Hall, former Director of Events. 6. Mayor Tate to present a proclamation declaring November 2, 2022 as National Arbor Day. 7. Mayor Tate to present a proclamation declaring November 6-12, 2022 as National Animal Shelter Appreciation Week. PUBLIC HEARING AND RELATED ITEMS 8. Conduct a Public Hearing relative to the nomination of GameStop, Inc. to the Office of the Governor, Economic Development and Tourism as a Texas Enterprise Project. 9. Consider Ordinance No. 2022-081 to nominate GameStop, Inc. to the Office of the Governor, Economic Development and Tourism as a Texas Enterprise Project, and take any necessary action. NEW BUSINESS 10. Consider the purchase of geopolymer rehabilitation services of a 75" X 112" arch storm sewer line from IPR South Central, Ordinance No. 2022-082 appropriating the funds, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council November 1, 2022 Page 2 11. Consider an annual contract for third party building inspection services with Safebuilt. Chief Building Official recommends approval. 12. Consider an annual contract with MCCI, LLC for Laserfiche support services. Chief Financial Officer and Chief Technology Officer recommend approval. 13. Consider a fireworks permit for a wedding to take place at Paradise Cove on Friday, November 11, 2022. Fire Chief recommends approval. 14. Consider a fireworks permit for the 2022 Twinkle Light Boat Parade and Fireworks at Sand Bass Point Boat Ramp on Saturday, December 3, 2022. Fire Chief recommends approval. 15. Consider the renewal for emergency notification services with Onsolve, LLC. Fire Chief recommends approval. 16. Consider the renewal of a three-year contract for telephone services from Frontier Communications. Chief Technology Officer recommends approval. 17. Consider the approval for the purchase of maintenance and software support from Unique Digital for the Public Safety Center Data Center. Chief Technology Officer recommends approval. 18. Consider the purchase of exercise equipment for The REC from Team Marathon Fitness. Parks and Recreation Director recommends approval. 19. Consider the renewal of annual contracts for the purchase of trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction. Parks and Recreation Director recommends approval. 20. Consider the renewal of the purchase of Crimes law enforcement computer software, licenses, system maintenance and services from Sam Houston State University. Police Chief recommends approval. 21. Consider an Interlocal Agreement with Trinity Metro for improvements to the pre- emption equipment at the Main Street Rail Crossing and Ordinance No. 2022-083 appropriating funds. Public Works Director recommends approval. 22. Consider the purchase of four Ford police interceptor utility vehicles, three Chevrolet Tahoes and four Ford F150 crew cab trucks from Silsbee Ford and Lake Country Chevrolet. Public Works Director recommends approval. 23. Consider the purchase of two Toro Reelmaster mowers from Professional Turf Products, L.P. Public Works Director recommends approval. City Council November 1, 2022 Page 3 24. Consider an annual contract for trade services to provide and install mechanical heat boxes with Entech Sales. Public Works Director recommends approval. 25. Consider the minutes of the October 18, 2022 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 28, 2022 by 5.00 p.m. GRAP,,�,10, A. vi im Tara Brooks, TRMC, CRM wti ix City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council November 1, 2022 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of November, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Chris Coy Council Member Sharron Rogers Council Member Duff O’Dell Council Member Leon Leal Council Member constituting a quorum, with Council Member Paul Slechta being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, Dallas Road Corridor, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council November 1, 2022 Page 2 The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:32 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072, or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:35 p.m. in the City Council Chambers. Item 2. Invocation Council Member Duff O’Dell gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 168 posted the colors and lead the Pledges of Allegiance. Item 4. Citizen Comments Gerald Nokosome, 2947 Columbine Drive, Grapevine requested Council recognize National Native American Heritage month. PRESENTATIONS Item 5. Junior Hall to present International Festivals and Events Association Hall of Fame induction trophy that was presented in memory of Gayle Hall, former Director of Events. On behalf of longtime former Director of Events Gayle Hall’s memory, her brother, Junior Hall, presented the International Festivals and Events Association (IFEA) Hall of Fame induction trophy to the City. Luann Chapman reiterated how much Gayle loved the City of Grapevine, festivals and the IFEA. Mayor Tate thanked the Hall family and said the City was honored to receive the trophy in memory of Gale. Item 6. Mayor Tate to present a proclamation declaring November 2, 2022 as National Arbor Day. Mayor Tate presented the proclamation to Parks and Recreation Director Chris Smith, who thanked the Council for their support of tree preservation. City Council November 1, 2022 Page 3 Item 7. Mayor Tate to present a proclamation declaring November 6-12, 2022 as National Animal Shelter Appreciation Week. Mayor Tate presented the proclamation to Police Chief Mike Hamlin who introduced Animal Services Officers Wes Milner and Hannah Schneider and thanked Council for the proclamation. PUBLIC HEARING AND RELATED ITEMS Item 8. Conduct a Public Hearing relative to the nomination of GameStop, Inc. to the Office of the Governor, Economic Development and Tourism as a Texas Enterprise Project. Mayor Tate opened the public hearing. Economic Development Director Larry Holt presented this item to Council, along with item 9. GameStop, Inc. is applying for the Enterprise Zone Program that is designed to promote job retention and/or creation. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 9. Consider Ordinance No. 2022-081 to nominate GameStop, Inc. to the Office of the Governor, Economic Development and Tourism as a Texas Enterprise Project, and take any necessary action. Economic Development Director Holt presented this item when he presented item 8. Motion was made to approve Ordinance No. 2022-081 supporting the nomination of GameStop, Inc. to the Office of the Governor, Economic Development and Tourism as a Texas Enterprise Project. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2022-081 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ORDAINING THE CITY’S City Council November 1, 2022 Page 4 PARTICIPATION IN THE TEXAS ENTERPRISE ZONE PROGRAM PURSUANT TO THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE (THE “ACT”), IDENTIFYING AVAILABLE TAX INCENTIVES, DESIGNATING A LIAISON FOR COMMUNICATION WITH INTERESTED PARTIES, NOMINATING GAMESTOP, INC. TO THE OFFICE OF THE GOVERNOR, ECONOMIC DEVELOPMENT AND TOURISM (“EDT”) THROUGH THE ECONOMIC DEVELOPMENT BANK (THE “BANK”) AS AN ENTERPRISE PROJECT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NEW BUSINESS Item 10. Consider the purchase of geopolymer rehabilitation services of a 75” X 112” arch storm sewer line from IPR South Central, Ordinance No. 2022-082 appropriating the funds, and take any necessary action. Public Works Director Bryan Beck presented this item to Council. A storm water line in Countryside Estates is failing and causing structural issues. Staff proposed the lining project, in an amount of $181,470, to extend the life of the pipe and prevent further issues. Motion was made to approve the purchase of geopolymer rehabilitation services for a storm sewer line and Ordinance No. 2022-082 to appropriate the funds. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2022-082 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $185,000 IN THE STORM DRAINAGE UTILITY FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Mayor Pro Tem Freed requested item 21 be removed from consent. This item was considered after the remaining consent agenda items. City Council November 1, 2022 Page 5 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider an annual contract for third party building inspection services with Safebuilt. Chief Building Official Don Dixson recommended approval of the contract for building inspection services for an annual estimated amount of $120,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 12. Consider an annual contract with MCCI, LLC for Laserfiche support services. Chief Financial Officer Greg Jordan and Chief Technology Officer Tessa Allberg recommend approval of the contract for Laserfiche support services for an estimated annual amount of $157,964. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 13. Consider a fireworks permit for a wedding to take place at Paradise Cove on Friday, November 11, 2022. Fire Chief Darrell Brown recommended approval of a fireworks display to take place at approximately 8:00 p.m. on November 11 at Paradise Cove. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 14. Consider a fireworks permit for the 2022 Twinkle Light Boat Parade and Fireworks at Sand Bass Point Boat Ramp on Saturday, December 3, 2022. Fire Chief Brown recommended approval of a fireworks display to take place at approximately 9:00 p.m. on December 3 at Sand Bass Point Boat Ramp. City Council November 1, 2022 Page 6 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 15. Consider the renewal for emergency notification services with Onsolve, LLC. Fire Chief Brown recommended approval of the renewal of emergency notification services for an amount not to exceed $21,096. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 16. Consider the renewal of a three-year contract for telephone services from Frontier Communications. Chief Technology Officer Allberg recommended approval of the renewal of the contract for telephone services for City offices for an annual estimated amount of $23,170. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 17. Consider the approval for the purchase of maintenance and software support from Unique Digital for the Public Safety Center Data Center. Chief Technology Officer Allberg recommended approval of the purchase of UNITY system maintenance for storage and software of SSD flash storage for an amount not to exceed $17,858. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 City Council November 1, 2022 Page 7 Item 18. Consider the purchase of exercise equipment for The REC from Team Marathon Fitness. Parks and Recreation Director Smith recommended approval for the purchase of exercise equipment to replace approximately a third of the cardiovascular equipment at The REC for a total amount not to exceed $111,813. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 19. Consider the renewal of annual contracts for the purchase of trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction. Parks and Recreation Director Smith recommended approval of the renewal of the contracts to allow for the purchase of trees and large shrubs on an as-needed basis for an annual estimated amount of $355,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 20. Consider the renewal of the purchase of Crimes law enforcement computer software, licenses, system maintenance and services from Sam Houston State University. Police Chief Hamlin recommended approval of the renewal of the purchase of law enforcement computer software, licenses, system maintenance and services for an amount not to exceed $61,650. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 City Council November 1, 2022 Page 8 Item 22. Consider the purchase of four Ford police interceptor utility vehicles, three Chevrolet Tahoes and four Ford F150 crew cab trucks from Silsbee Ford and Lake Country Chevrolet. Public Works Director Beck recommended approval of the purchase of eleven vehicles as approved in the FY22-23 Vehicle Replacement budget, for a total amount not to exceed $715,795. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 23. Consider the purchase of two Toro Reelmaster mowers from Professional Turf Products, L.P. Public Works Director Beck recommended approval of the purchase of two mowers, in an amount not to exceed $175,715, to be used by the Parks and Recreation Department. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 24. Consider an annual contract for trade services to provide and install mechanical heat boxes with Entech Sales. Public Works Director Beck recommended approval of the agreement to provide and install mechanical heat boxes as part of the HVAC system at City Hall for an estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Item 25. Consider the minutes of the October 18, 2022 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. City Council November 1, 2022 Page 9 Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Council considered item 21 next. Item 21. Consider an Interlocal Agreement with Trinity Metro for improvements to the pre- emption equipment at the Main Street Rail Crossing and Ordinance No. 2022-083 appropriating funds. Public Works Director Beck answered questions from Council and recommended approval of an agreement with Trinity Metro to install a pre-emption circuit for TEXRail for the traffic signals at Main Street and Hudgins Street and Main Street and Dallas Road for an estimated amount of $30,500. Motion was made to the Interlocal Agreement with Trinity Metro and Ordinance No. 2022- 083 to appropriate the funds. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2022-083 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $30,500.00 IN THE CAPITAL PROJECT STREETS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 7:59 p.m. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, and Leal Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of November, 2022. City Council November 1, 2022 Page 10 APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary