HomeMy WebLinkAboutItem 19 - AmbulancesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 15, 2022
SUBJECT: PURCHASE OF TWO HORTON AMBULANCES FOR THE FIRE
DEPARTMENT
RECOMMENDATION: City Council to consider approval for the purchase of two Horton
Ambulances from Southern Emergency & Rescue Vehicle Sales (SERVS)
for the Fire Department.
FUNDING SOURCE: Funds in an amount not to exceed $792,456 will be available in the
Capital Equipment Replacement Fund upon receipts from the sale of CO
Bonds approved on October 4.
BACKGROUND: This purchase is for two new 2023 Horton Ambulances on a Ford F450
chassis replacing two units as approved in the FY 2023 Fleet
Replacement budget for the Fire Department. These units are equipped to
respond to almost any medical emergency, providing EMTs/Paramedics
with state-of-the-art technology for out -of -hospital medical care and
ensuring reliable and safe transport to medical facilities and hospitals. The
products and specifications meet or exceed the Fire Department and Fleet
Services requirements.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271,
and Texas Government Code, Chapter 791.
The Cooperative took bids, and a contract was awarded to SERVS. The
Fire Department and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that
the contract would best meet the needs of the City.
Staff recommends approval.
DB/LW
Southern Emergency & Rescue Vehicle Sales
309 FM 3381
Comanche, Texas 76442
Main:(800) 561-6070
Direct: (325) 356-2233
Customer:
City of Grapevine
Contact:
Address:
501 Shady Brook Drive
City/State/ZIP:
Grapevine, Texas 76051
Phone:
817-410-3340
New Horton 603 Ford 2023 F450 I TBD
4x4
Damage: Buy Board Number 650-21
Warranty:
Licensing:
ITaxStatus: Exempt
GPC/FIN: GC552 Active
(County:
Other
Year:
Make & Model:
VIN:
TRADE ALLOWANCE:
N/A
Sales Tax: Exempt
State Fees:
Title/License Fee:
Delivery:
SERVS
Sales Agreement
Date: 11/4/2022
Sales Rep: D.Taylor
Ref. #
2 $396,228.00 $792,456.00
Incl
Incl
Incl
Ind
Incl
Incl
Incl
Incl
Incl
TOTAL EXTRAS:( $0.00
TOTAL INCLUDING ALL EXTRAS: $396,228.00 2 $792,456.00
TOTAL INCL EXTRAS: $792,456.00
Ford GPC Disc TBD $0.00
TOTAL DELIVERY,TAXES & FEES: $0.00
GRAND TOTAL: $792,456.00
TOTAL TAXES &FEES: $0.00 DEPOSIT REQUIRED: $0.00
AMOUNTDUE $792,456.00
This contract is subject to additional provisions set forth, which is incorporated here by inference, and which terms include a complete disclaimer, of all warranties other than stated by Manufacturer. The purchaser agrees that this order
includes all the terms and conditions of this order and that this order cancels and supersedes any prior agreement as of the date hereof comprises the complete exclusive statement of the terms of the agreement; relating to the subject
matters covered hereby, a nd that this order shall NOT BECOME BINDI NG u nHI accepted by the Dealer p,inc,pbi or his/her auth.r—d representative. Purchaser by his/her, execution of this order acknowledges that he/she has read the
terms and conditions and has received a copy of the Buyer's Order. Payment is due for all ambulances at delivery or prior to release for dehvery from factory Final price is subject to change. Critical mdusty circumstances caused by a
unique mixture of issues stemming from pandemic relates surges in the ambulance market, Increases in customer demand and severe labor and supply shortages have created unprecedented challenges These issues and pent-up
demand of orders has caused ambulance lead times to increase to three (3) and four (4) times the norm. Routine pncmg and quoting practices for ambulances has evolved into a "best estimate". For these reasons, SERVS wdI
employ the Force Majmm option for ALL ambulance contracts and orders. If the purchased vehicles) sold to purchase by dealer under, this order is sold as a used or pre -owned vehicle, the umt is sold "AS IS" and "WITH ALL FAULTS"
Dealer makes no guarantere of any nature whatsoever in connection with the purchased of used vehicle(s), expressed or implied, (including no warranty that the odometer represents the actual mileage) or any implied such mileage.
Name & address on title should read:
Physical address of vehicle (for 130-U)):
Lien holder name & address (if any):
Date of Sale required by Lien holder:
Company: Grapevine Fire Department
Purchase By:
Name (Printed) (Title)
Dealer: Southern Emergency Rescue & Vehicle Sales (SERVS)
Territory Manager Signature
Signature Date
Dealer Principal Signature Date
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