HomeMy WebLinkAboutItem 09 - Utility Bill Printing, Mailing and Offset Printing ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
R• • RUMBELOW,
MEETING DATE: DECEMBER 15, 2015
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR UTILITY
BILL PRINTING, MAILING AND OFFSET PRINTING SERVICES
RECOMMENDATION:
City Council to consider approval to renew an annual contract for utility bill printing, mailing
and offset printing services with DataPros through an Interlocal Cooperative Agreement
with the City of Plano, Texas.
FUNDING SOURCE:
Funds are budgeted in account 200-44540-530-3 (Professional Services) and 200-42261-
530-3 (Postage) in an annual estimated budgeted amount of $90,000.00.
BACKGROUND:
The purpose of this contract is to establish fixed annual pricing for printing and mailing for
the City's monthly utility bills.
This Purchase will be made in accordance with an existing Interlocal Cooperative
Agreement with the City of Plano, Texas as allowed by Texas Local Government Code,
Section 271.101 and 271.102, Cooperative Purchasing Program.
The City of Plano solicited request for proposals for utility bill printing, mailing and offset
printing services in FY2012-13. Out of 2,698 RFP notifications sent, there were 12 bids
submitted. Based on the evaluations made by members of the Plano evaluation team,
CSG Systems, Inc., who is now DP2 Billing Solutions, LLC dba, DataPros, ranked the
highest in the overall scoring. The contract was awarded by Plano City Council on
December 18, 2012. The Utility Billing Office staff and Purchasing reviewed the contract
for specification compliance and determined that this annual contract would provide the
best service and pricing for meeting the needs of the City. The contract term is for an initial
one-year period with two, one year renewal options. This request would be for the first
renewal option available.
Staff recommends approval.
TF/BS
12/9/2015 11:22:00 AM