HomeMy WebLinkAboutItem 16 - Hot Mix AsphaltMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO .
MEETING DATE: DECEMBER 15, 2015
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR HOT MIX
ASPHALT
RECOMMENDATION:
City Council to consider approval to renew annual contracts for hot mix asphalt with The
Lane Construction Corporation, Austin Asphalt, JLB Contracting, LLC. and Reynolds
Asphalt.
FUNDING SOURCE:
Funds are available in account 174-43301-415-090 (Street Maintenance/Capital
Replacement/Transportation Infrastructure Maintenance) in an estimated budgeted
amount of $500,000.00.
BACKGROUND:
The purpose of this bid is to establish fixed indefinite quantity annual pricing for hot mix
asphalt. The Public Works Street Department will use this material for street repairs and
road construction projects. Material will be picked -up at the plant or delivered to jobsite
locations on an as -needed basis.
Based on the evaluation of the bid by Purchasing and the Public Works Department it
was determined that primary awards be made to The Lane Construction Corporation
and Austin Asphalt and secondary awards be made to JLB Contracting, LLC. and
Reynolds Asphalt to ensure availability of materials without interruption of road projects.
All vendors have agreed to renew with no increase in pricing.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was issued through the City's
eBid system. There were 458 vendors electronically notified of the bid through the eBid
system. Four vendors submitted bids. The contract was for an initial one-year period
with four, one-year renewal options. If approved, this would be the first renewal
available.
Staff recommends approval.
12/9/2015 4:07:11 PM