HomeMy WebLinkAbout2015-12-15 Joint MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT CITY COUNCIL
and I
w'LANNING AND ZONING COMMISSION MEETIN
TUESDAY, DECEMBER 15,2015
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051 1
6:30 p.m.
Dinner - City Council Conference Room
7:00 p.m.
Call to Order - City Council Chambers
7:00 p.m.
Executive Session - City Council Conference Room
7:30 p.m.
Regular Meeting - City Council Chambers
CALL TO ORDER: 7:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Dennis Luers
There were no Joint Public Hearing submittals for this meeting. Following the Pledge of
Allegiance, the Planning and Zoning Commission will recess to the Planning and Zoning
Commission Conference Room to consider published business. City Council to remain
in session in the Council Chambers to consider published business.
DECEMBER 15, 2015
PAGE 2
CITY COUNCIL PUBLIC HEARING
2. Conduct a public hearing and consider an ordinance expanding the boundaries
and extending the term of Tax Increment Reinvestment Zone Number One and
take any necessary action.
CITIZEN COMMENTS
3. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
4. Shonda Schaefer, GRACE Executive Director, to present annual update of
GRACE.
NEW BUSINESS
5. Consider an Interlocal Agreement with the Town of Flower Mound for the
development of a fifty acre tract, of which approximately ten acres lies within the
Town of Flower Mound and forty acres lies within the City of Grapevine, and take
any necessary action.
6. Consider the award of RFB 435-2015 to MDI Inc. General Contractors for the
Library Expansion in the construction cost not to exceed $490,000 and a remainder
of $24,500.00 to serve as a contingency of 5% for a total of $514,500, adopting an
ordinance appropriating funds from the Special Revenue Fund to the Capital
Project Quality of Life Fund, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
7. Consider a one-year extension (to expire March 18, 2016) of Conditional Use
Permit CU14-07 approved March 18, 2014 that granted a conditional use permit
to amend the site plan approved by Ordinance No. 2013-58, as amended, for a
planned commercial center with an indoor shooting range and office space. The
subject property is located at 1901 South Main Street and is zoned "CC"
Community Commercial District. Development Services Director recommends
approval.
DECEMBER 15, 2015
PAGE 3
8. Consider award of annual contract with Hallmark Specialty Insurance Company
and Lloyds of London for flood insurance coverage. Chief Financial Officer
recommends approval.
9. Consider renewal of an annual contract for utility bill printing, mailing and offset
printing services with DataPros through an Interlocal Cooperative Agreement with
the City of Piano, Texas. Chief Financial Officer recommends approval.
10. Consider an informal request for quote for an annual contract with optional
renewals for emergency medical continuing education with BEST EMS. Fire Chief
recommends approval.
11. Consider a resolution authorizing the purchase of Getac tablet computers from
PCS Mobile through a contract established by the State of Texas Department of
Information Resources (DIR) Cooperative Contracts Program. Fire Chief
recommends approval.
12. Consider renewal of an annual sole source contract with Taser International for
digital evidence management services for the Police Department. Police Chief
recommends approval.
13. Consider a resolution authorizing the purchase of portable radios from Motorola
Solutions through an Interlocal Agreement for Cooperative Purchasing with the
Houston -Galveston Area Council (H -GAC). Police Chief recommends approval.
14. Consider a resolution authorizing the purchase of balifield sand groomer from
Professional Turf Products through an Interlocal Participation Agreement with The
Local Government Purchasing Cooperative (BuyBoard). Public Works Director
recommends approval.
15. Consider a resolution authorizing the purchase of a truck with sewer jetter from
Rush Truck Center through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard). Public Works Director
recommends approval.
16. Consider renewal of annual contracts for hot mix asphalt with The Lane
Construction Corporation, Austin Asphalt, JLB Contracting, LLC and Reynolds
Asphalt. Public Works Director recommends approval.
17. Consider an Interlocal Agreement with the City of Colleyville for traffic signal
maintenance along State Highway 26 at John McCain Road and Longwood Drive.
Public Works Director recommends approval.
18. Consider an Engineering Services Contract with Freese and Nichols for
engineering support in the permit renewal process with the Texas Commission on
Environmental Quality (TCEQ). Public Works Director recommends approval.
DECEMBER 15, 2015
PAGE 4
19. Consider an Engineering Design Services Contract with Gupta & Associates, Inc.
for the design of electrical improvements and repairs of the Wastewater Treatment
Plant and adopting an ordinance appropriating funds for the contract award that
includes 10% contingency to the FY 2015 — 2016 Capital Improvements Plan.
Public Works Director recommends approval.
20. Consider the minutes of the December 1, 2015 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
21. Conditional Use Permit CU15-42 (Andy's Frozen Custard) — Consider the
recommendation of the Planning and Zoning Commission relative to an application
submitted by Dunaway Associates, and subsequent ordinance, if applicable. The
applicant is requesting a conditional use permit to amend the previously approved
site plan of CU12-10 (Ordinance No. 2012-17) for a planned commercial center,
specifically to allow for a drive-through and outside seating in conjunction with a
restaurant. The property is located at 1135 William D. Tate Avenue and is zoned
"CC" Community Commercial District. The Public Hearing was held and closed
at the October 20, 2015 Joint City Council and Planning and Zoning
Commission meeting. The Planning and Zoning Commission tabled this
item at their October 20, 2015 meeting.
In accordance with
I hereby certify tha
Grapevine City Hall,
2015 by 5:00 p.m.
the Open Meetings Law, Texas Government Code, Chapter 551,
the above agenda was posted on the official bulletin boards at
200 South Main Street and on the City's website on December 11,
Tara Brooks, City Secretary
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If you plan to attend this public meeting and you have a disability that requires special arrangements at the
meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the
meeting. Reasonable accommodations will be made to assist your needs.
AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING
TUESDAY, DECEMBER 15, 2015
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7:00 p.m. Briefing Session — Planning and Zoning Commission Conference Room
7:30 p.m. Regular Session — City Council Chambers
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
BRIEFING SESSION:
Conduct a briefing session to discuss all items scheduled on tonight's agenda. No
action will be taken. Each item will be considered during the Regular Session
which immediately follows the Joint Public Hearings.
REGULAR SESSION: 7:30 p.m. - City Council Chambers
INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Dennis Luers
There were no public hearing submittals for this meeting. Planning and Zoning
Commission to recess to Planning and Zoning Commission Conference Room, Second
Floor to consider published agenda items.
OLD BUSINESS
2. Conditional Use Permit CU15-42 (Andy's Frozen Custard) — Consider an
application submitted by Dunaway Associates and make a recommendation to City
Council. The applicant is requesting a conditional use permit to amend the
previously approved site plan of CU12-10 (Ordinance No. 2012-17) for a planned
commercial center, specifically to allow for a drive-thru and outside seating in
conjunction with a restaurant. The property is located at 1135 William D. Tate
Avenue and is zoned "CC" Community Commercial District. The Public Hearing
was held and closed at the October 20, 2015 Joint City Council and Planning
and Zoning Commission meeting. The Planning and Zoning Commission
tabled this item at their October 20, 2015 meeting.
NEW BUSINESS
3. Consider the minutes of the November 17, 2015 Planning and Zoning Commission
meeting and take any necessary action.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
DECEMBER 15, 2015
PAGE 2
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main treet and on the City's website on December 11,
2015 by 5:00 p.m. ®® GRAP,4,
Tara Brooks, City Secretary ® ; a
Y ♦ ! Co
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council and the Planning and Zoning Commission of the City of Grapevine,
Texas met in Regular Joint Session on this the 15th day of December, 2015 in the City
Council Chambers, Second Floor, 200 South Main Street, with the following members of
the City Council present:
William D. Tate
Sharron Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the Planning and Zoning
Commission:
Larry Oliver
BJ Wilson
Monica Hotelling
Jim Fechter
Gary Martin
Beth Tiggelaar
Dennis Luers
Theresa Mason
Chairman
Vice Chairman
Member
Member
Member
Member
Member
Alternate
constituting a quorum, with Alternate Member Bob Tipton absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Mayor Tate called the meeting to order at 7:01 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
12/15/15
A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:25 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary under Section 551.072 and 551.087.
NOTE: City Council continued with the Regular Meeting in open session in the City
Council Chambers.
CALL TO ORDER
Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers.
INVOCATION
Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance.
RECESS AND RECONVENE
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider published
business.
CITY COUNCIL PUBLIC HEARING
Item 2 Conduct a public hearing and consider an ordinance expanding the boundaries
and extending the term of Tax Increment Reinvestment Zone Number One and take any
necessary action.
2
12/15/15
Mayor Tate announced the public hearing was open.
Chief Financial Officer Greg Jordan introduced David Pettit with David Pettit Economic
Development who outlined the changes to the Tax Increment Reinvestment Zone Number
One to include expanding the boundary an additional 419 acres and extending the term
to December 31, 2038.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Lease
Second:
Coy
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Motion was made to approve an ordinance to amendment Tax Increment Reinvestment
Zone Number One.
Motion: Freed
Second: Lease
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, CONCERNING TAX INCREMENT
REINVESTMENT ZONE NUMBER ONE, CITY OF
GRAPEVINE, TEXAS, ESTABLISHED PURSUANT TO
CHAPTER 311 OF THE TEXAS TAX CODE, BY
EXPANDING THE BOUNDARIES OF TAX INCREMENT
FINANCING REINVESTMENT ZONE NUMBER ONE, CITY
OF GRAPEVINE, TEXAS; AND EXTENDING THE TERM OF
TAX INCREMENT REINVESTMENT ZONE NUMBER ONE,
CITY OF GRAPEVINE, TEXAS; REPEALING CONFLICTING
ORDINANCES; PROVIDING A PENALTY; PROVIDING A
SEVERABILITY CLAUSE; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
CITIZEN COMMENTS
No one spoke during the Citizen Comments.
3
12/15/15
PRESENTATIONS
Item 4 Shonda Schaefer GRACE Executive Director, to present annual update of
GRACE.
Shonda Schaefer thanked the City for their partnership and support of GRACE. Ms.
Schaefer highlighted the 2015 activities of GRACE and updated Council on the Capital
Expansion Plan.
NEW BUSINESS
Item 5 Consider an Interlocal Agreement with the Town of Flower Mound for the
development of a fifty acre tract of which approximately ten acres lies within the Town of
Flower Mound and forty acres lies within the City of Grapevine and take any necessary
action.
Mayor Tate recused himself from this item and filed an Affidavit of Conflict of Interest with
the City Secretary.
Public Works Director Stan Laster presented this item to Council. City Council originally
approved the Interlocal Agreement on October 20, 2015. The Town of Flower Mound
approved an agreement that was different from the original agreement. The changes
were primarily associated with floodplain management on the acreage in Flower Mound.
Motion was made to approve the Interlocal Agreement with the Town of Flower Mound.
Motion: Coy
Second: Freed
Ayes: Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Abstain: Tate
Approved: 5-0-1
Item 6. Consider the award of RFB 435-2015 to MDI Inc. General Contractors for the
Library Expansion in the construction cost not to exceed $490,000 and a remainder of
$24,500.00 to serve as a contingency of 5% for a total of $514,500, adopting an
ordinance appropriating funds from the Special Revenue Fund to the Capital Project
Quality of Life Fund and take any necessary action.
Parks and Recreation Director Kevin Mitchell presented this item to Council. The library
expansion will include expanding the Genealogy Room, relocating the periodical room
and the expanding the teen area.
Motion was made to approve the award of bid for $490,000 and stipulating any changes
above that amount be submitted to City Council for approval.
Motion: Spencer
Second: Coy
El
12/15/15
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, TO APPROPRIATE $67,500.00 IN
SPECIAL REVENUE FUND LIBRARY NON-RESIDENT
REVENUES, AUTHORIZE THE TRANSFER OF FUNDS,
AND APPROPRIATE $67,500 IN CAPITAL PROJECT
QUALITY OF LIFE FUND; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Item 8 was removed from the consent agenda and was
considered after the other consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider a one-year extension (to expire March 18 2016) of Conditional Use
Permit CU14-07 approved March 18, 2014 that granted a conditional use permit to amend
the site plan approved by Ordinance No. 2013-58 as amended for a planned commercial
center with an indoor shooting range and office space. The subject property is located at
1901 South Main Street and is zoned "CC" Community Commercial District
Development Services Director Scott Williams recommended approval of the extension
of Conditional Use Permit CU14-07 for Low -T Centers to March 18, 2016.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 9. Consider renewal of an annual contract for utility bill printing mailing and offset
printing services with DataPros through an Interlocal Cooperative Agreement with the City
of Plano, Texas.
R
12/15/15
Chief Financial Officer Jordan recommended approval of the annual contract with
DataPros in an annual estimated budgeted amount of $90,000.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Freed
Ayes: Tate, Spencer,
Nays: None
Approved: 6-0
Freed, Lease, Coy and O'Dell
Item 10 Consider an informal request for quote for an annual contract with optional
renewals for emergency medical continuing education with BEST EMS.
Fire Chief Darrell Brown recommended approval of a contract with BEST EMS for an
amount of $21,600. The Grapevine Fire Department utilizes a certified educational
service to provide the required training on a monthly schedule. This annual contract will
provide a minimum of 36 continuing education hours per firefighter, per year.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Freed
Ayes: Tate, Spencer,
Nays: None
Approved: 6-0
Freed, Lease, Coy and O'Dell
Item 11 Consider a resolution authorizing the purchase of Getac tablet computers from
PCS Mobile through a contract established by the State of Texas Department of
Information Resources (DIR) Cooperative Contracts Program.
Fire Chief Brown recommended approval of the resolution for the purchase of seven
rugged Getac tablets and associated hardware/software to PCS Mobile in an amount not
to exceed $27,541.98. The tablets will be used in the field by the Fire Department and
will replace existing mobile workstations that are older technology and are at the end of
their useful life expectancy.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
0
12/15/15
TABLET COMPUTERS THROUGH A STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES (DIR)
CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE
DATE
Item 12. Consider renewal of an annual sole source contract with Taser International for
digital evidence management services for the Police Department
Police Chief Eddie Salame recommended approval of the contract with Taser
International for an annual amount not to exceed $68,828.22. This purchase is for the
storage of digital video evidence obtained through the use of body worn cameras used
by peace officers.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 13. Consider a resolution authorizing the purchase of portable radios from Motorola
Solutions through an Interlocal Agreement for Cooperative Purchasing with the Houston -
Galveston Area Council (H -GAC).
Fire Chief Brown and Police Chief Salame recommended approval of the purchase of
eight portable radios for the Fire Department for an amount not to exceed $34,566.80.
This purchase will replace approximately 25% of the Fire Department's portable radios
that are nearing the end of their life cycle.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Freed
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
RESOLUTION NO. 2015-082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PORTABLE RADIOS THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT FOR COOPERATIVE
PURCHASING AND PROVIDING AN EFFECTIVE DATE
7
12/15/15
Item 14 Consider a resolution authorizing the purchase of ballfield sand groomer from
Professional Turf Products through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard).
Public Works Director Laster recommended approval of the purchase for one 2016 Toro
Sand Pro 5040 for the Parks Maintenance Division in an amount not to exceed
$23,712.55.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
BALLFIELD SAND GROOMER THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 15 Consider a resolution authorizing the purchase of a truck with sewer ietter from
Rush Truck Center through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (BuyBoard).
Public Works Director Laster recommended approval of the purchase of a truck with
sewer jetter in an amount not to exceed $111,083.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TRUCK WITH SEWER JETTER THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
12/15/15
Item 16. Consider renewal of annual contracts for hot mix asphalt with The Lane
Construction Corporation, Austin Asphalt JLB Contracting LLC and Reynolds Asphalt
Public Works Director Laster recommended approval of the contracts for hot mix asphalt
in an estimated budgeted amount of $500,000. The Public Works Street Department will
use this material for street repairs and road construction projects.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 17. Consider an Interlocal Agreement with the City of Colleyville for traffic signal
maintenance along State Highway 26 at John McCain Road and Longwood Drive
Public Works Director Laster recommended approval of an agreement to assume
maintenance of the two traffic signals on the recently completed State Highway 26
construction project.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 18. Consider an Engineering Services Contract with Freese and Nichols for
engineering support in the permit renewal process with the Texas Commission on
Environmental Quality (TCEQ).
Public Works Director Laster recommended approval of an agreement with Freese and
Nichols in an amount not to exceed $19,600. Grapevine's Texas Pollutant Discharge
Elimination System (TPDES) Permit for the Wastewater Treatment Plant requires renewal
every five years. Freese and Nichols will assist the City with the permitting process.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
0
12/15/15
Item 19 Consider an Engineering Design Services Contract with Gupta & Associates,
Inc for the design of electrical improvements and repairs of the Wastewater Treatment
Plant and adopting an ordinance appropriating funds for the contract award that includes
10% contingency to the FY 2015 — 2016 Capital Improvements Plan.
Public Works Director Laster recommended approval of a contract with Gupta &
Associates for the design of electrical improvements and repairs of the Wastewater
Treatment Plant, and an ordinance to appropriate the funds.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Freed
Ayes:
Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
ORDINANCE NO. 2015-076
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED UTILITY
ENTERPRISE CAPITAL PROJECTS FUND BUDGET FOR
THE FISCAL YEAR ENDING IN 2016, PROVIDING FOR
THE TRANSFER OF THE FUNDS; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 20 Consider the minutes of the December 1 2015 Regular City Council meetin
City Secretary Tara Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Freed
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 8 Consider award of annual contract with Hallmark Specialty Insurance Company
and Lloyds of London for flood insurance coverage.
Council Member Spencer requested this item be removed from consent. Chief Financial
Officer Jordan answered Council's questions and recommended approval for flood
insurance for locations that could not be written with the primary carrier. These locations
include Meadowmere Park, Trawick Pavilion, Oak Grove Softball and Baseball Parks,
The Vineyards Campground, Katie's Woods, and Grapevine Golf Course.
iff
12/15/15
Motion was made to approve the annual contract with Hallmark Specialty Insurance
Company and Lloyds of London.
Motion: Spencer
Second: Freed
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 21. Conditional Use Permit CU15-42 (Andy's Frozen Custard) — Consider the
recommendation of the Planning and Zoning Commission relative to an application
submitted by Dunaway Associates, and subsequent ordinance if applicable The
applicant is requesting a conditional use permit to amend the previously approved site
plan of CU12-10 (Ordinance No. -2012-17) for a planned commercial center, specifically
to allow for a drive-through and outside seatinq in conjunction with a restaurant The
property is located at 1135 William D. Tate Avenue and is zoned "CC" Community
Commercial District. —
The Public Hearing was held and closed at the October 20, 2015 Joint City Council and
Planning and Zoning Commission meeting. The Planning and Zoning Commission tabled
this item at their October 20, 2015 meeting.
Development Services Director Williams reported the Planning and Zoning Commission
approved CU15-42 by a vote of 7-0. Mr. Williams described the changes the applicant
made from the last submittal that included removing the access onto Ball Street, placing
two driveways onto William D. Tate Avenue and modifying the drive-through lanes.
Motion was made to approve Conditional Use Permit CU 15-42 (Andy's Frozen Custard).
Motion: Spencer
Second: Lease
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
ORDINANCE NO. 2015-077
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
IN ACCORDANCE WITH SECTION 48 OF
ORDINANCE NO. 82-73, THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF
THE CITY CODE, BY GRANTING CONDITIONAL USE
PERMIT CU15-42 TO AMEND THE SITE PLAN APPROVED
BY ORDINANCE NO. 2012-17 FOR A PLANNED
COMMERCIAL CENTER, SPECIFICALLY TO ALLOW A
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DRIVE THROUGH AND OUTSIDE SEATING IN
CONJUNCTION WITH A RESTAURANT IN A DISTRICT
ZONED "CC" COMMUNITY COMMERCIAL DISTRICT
REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 8:19 p.m.
Motion: O'Dell
Second: Coy
Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Passed and Approved by the City Council of the City of Grapevine, Texas on this the 5th
day of January, 2016.
ATTEST:
Tara Brooks
City Secretary
.. ze -02 M
William D. Tate
Mayor
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