HomeMy WebLinkAboutItem 17 - Hot Mix AsphaltMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 6, 2022
SUBJECT: RENEW ANNUAL CONTRACTS FOR HOT MIX ASPHALT
RECOMMENDATION: City Council to consider the renewal of annual contracts for the purchase
of hot mix asphalt with Austin Asphalt, Reynolds Asphalt, and Sunmount
Paving for the Public Works Department.
FUNDING SOURCE: Funds are available in the Street Maintenance/Capital Replacement Fund
for an annual estimated amount of $400,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for hot mix
asphalt throughout the year for street repairs and road construction
projects. Material will be picked -up at the plant or delivered to jobsite
locations on an as -needed basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The
contracts were for an initial one-year period with four one-year optional
renewals. If approved, this will be for the third renewal available.
Based on the evaluation of the bid by the Public Works Department and
Purchasing it was determined that a non-exclusive award be made to all
responsible and responsive bids meeting specifications to ensure
availability of materials without interruption of road projects.
Staff recommends approval.
KH/LW