HomeMy WebLinkAboutItem 08 - Grounds Management ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 9
MEETING DATE: JANUARY 15, 2013
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
GROUNDS MANAGEMENT SERVICES
RECOMMENDATION:
City Council to consider approval for the renewal of an annual contract Bid #350 -2011
with VMC Landscape Services for grounds management services.
FUNDING SOURCE:
Funds for this purchase are available in approximately 17 accounts used by various
departments in the amount of $1,294,404.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). Advertisement for Bid 350 -2011 was
posted in the Fort Worth Star Telegram on November 24, 2010 and December 1, 2010.
The bid was opened publicly on December 17, 2010.
The purpose of this bid was to establish an annual fixed pricing contract for grounds
maintenance services which includes mowing, litter control, weed abatement,
fertilization, herbicideslpesticides /fungicide application and landscape /irrigation services
to be performed at various parks, medians, right -of -ways, facilities, open spaces, and
athletic complexes within the City of Grapevine.
Along with the bid advertisement, staff sent out bid notifications to 21 vendors and
issued bids to four vendors. Due to the complexity of this contract a mandatory pre -bid
meeting was held with three vendors attending. Staff received one bid from VMC
Landscape Services.
An evaluation committee independently reviewed the best value bid for the City of
Grapevine. Each committee member evaluated the bid based on the following criteria,
operational plan, work history/references, and equipment/vehicles. The
recommendation of the committee was to accept the best value bid from VMC
Landscape Services.
January 10, 2013 (9:21:03 )
The term is for one year with four optional, one year renewals. This would be the second
renewal of the four available. Due to an increase in the CPI for all urban consumers,
Dallas/Fort Worth, the vendor is requesting a price increase of 2 %.
Staff recommends approval.
MH /BS
January 10, 2013 (9:21:03 )