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HomeMy WebLinkAboutItem 22 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of December, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6.45 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6.25 p.m. The closed session ended at 7.20 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7.30 p.m. in the City Council Chambers. Item 2. Invocation Council Member Paul Slechta gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Girl Boy Scout Troop 379-G posted the colors and lead the Pledges of Allegiance. Item 4. Citizen Comments There was no one wishing to speak during Citizen Comments. PRESENTATIONS Item 5. Bavlor Scott and White Medical Center CEO Naman Mahaian to provide an update on the hospital to Citv Council. CEO Naman Mahajan introduced CiCi Cates, Community Outreach Coordinator, and Lakisha Howard, Marketing Director, who were also present. Mr. Mahajan described the Baylor Scott and White network, and the hospital's impact on the City of Grapevine. He also described the hospital's values, mission, vision Service Line and Program Focus Areas. There was no action taken on this item. Item 6. Staff to present proposed plans for relocation of the Bushong Cabin to Heritage Park. Convention and Visitors Bureau Director P.W. McCallum presented this item to Council and described the proposed location for the cabin, as well as possible uses. Director McCallum and City Manager Rumbelow answered questions from Council. Council discussed this item. There was no action taken on this item. NEW BUSINESS Item 7. Consider approving and ratifving an agreement with Architexas to develop recommendations for revisions to the design and architectural standards within the Historic District, and take anv necessary action. City Council December 6, 2022 Page 2 Convention and Visitors Bureau Director McCallum presented this item and answered questions from Council. The intent of the design of new architectural standards and a production of a book of exterior design guidelines will allow for a more diverse architectural aesthetic within the Township. The estimated total amount of the agreement is $75,000. Motion was made to approve and ratify the agreement with Architexas to develop recommendations for revisions to the design and architectural standards within the Historic District. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider Ordinance No 2022-090 providing for the issuance and sale of Citv of Grapevine. Texas Combination Tax and Revenue Certificates of Obligation. Series 2022 in a principal amount not to exceed $14.500.000: awarding the sale thereof: levving a tax in pavment thereof: authorizing the execution and delivery of a paving agent/registrar agreement: approving the official statement: approving a bond counsel engagement letter: and enacting other provisions relating thereto, and take anv necessary action. Chief Financial Officer Greg Jordan presented this item and answered questions from Council. Earlier in the day on December 6 the City received the bids for the City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2022. The bids were received with an interest rate of 3.33853777% and a funding of $14,145,042. Motion was made to approve Ordinance No 2022-090 providing for the issuance and sale of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2022 in a principal amount not to exceed $14,500,000; awarding the sale thereof; levying a tax in payment thereof, authorizing the execution and delivery of a paying agent/registrar agreement, approving the official statement, approving a bond counsel engagement letter; and enacting other provisions relating thereto. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-090 AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $13,510,000 CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2022; AWARDING THE SALE THEREOF; LEVYING A TAX IN PAYMENT THEREOF; AUTHORIZING THE City Council December 6, 2022 Page 3 EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR AGREEMENT; APPROVING THE OFFICIAL STATEMENT; APPROVING A BOND COUNSEL ENGAGEMENT LETTER; AND ENACTING OTHER PROVISIONS RELATING THERETO Item 9. Consider Resolution No. 2022-017 authorizing the acceptance of funds for the State of Texas. Office of the Governor. Victim of Crime Formula Act Grant Program for Fiscal Year 2023, Ordinance No. 2022-091 appropriating the funds, and take anv necessary action. Chief Mike Hamlin presented this item to Council. This is the second year of a three-year grant that funds the Victim Advocacy Program. Motion was made to approve Resolution No. 2022-017 authorizing the acceptance of funds for the State of Texas, Office of the Governor, Victim of Crime Formula Act Grant Program for Fiscal Year 2023, Ordinance No. 2022-091 appropriating the funds. Motion: Rogers Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2022-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, OFFICE OF THE GOVERNOR, CORONAVIRUS STATE FISCAL RECOVERY FUND (VICTIMS OF CRIME — SIB 8) GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; AND CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE, AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2022-091 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $25,000 IN THE GRANT FUND TO BE RECEIVED BY THE CORONAVIRUS STATE FISCAL RECOVERY FUND (VICTIMS OF CRIME — SB 8) GRANT PROGRAM AND AUTHORIZING THE APPROPRIATION OF $25,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH City Council December 6, 2022 Page 4 THE GRANT WHICH ARE CONSISTENT WITH THE APPROVED GRANT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider Resolution No. 2022-018 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2023, Ordinance No. 2022-092 appropriating the funds, and take anv necessary action. Chief Hamlin presented this item to Council. The Justice Assistance Grant Program will fund a new mobile forensic computer lab. Chief Hamlin answered questions from Council. Motion was made to approve Resolution No. 2022-018 authorizing the acceptance of funds from the State of Texas Justice Assistance Grant Program for Fiscal Year 2023, Ordinance No. 2022-092 appropriating the funds. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2022-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS, JUSTICE ASSISTANCE GRANT PROGRAM HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM"; CERTIFYING THAT THE APPLICANT'S INITIAL FUNDING IS READILY AVAILABLE, AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2022-092 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF REVENUE IN THE AMOUNT OF $13,000 IN THE GRANT FUND TO BE RECEIVED FROM THE JUSTICE ASSISTANCE GRANT (JAG) AND AUTHORIZING THE APPROPRIATION OF $13,000 IN THE GRANT FUND FOR EXPENDITURES ASSOCIATED WITH THE GRANT FOR THE PURCHASE OF A MOBILE COMPUTER FORENSIC LAB CONSISTENT WITH APPROVED GRANT EXPENDITURES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council December 6, 2022 Page 5 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested any items be removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider the professional service purchase of a fireworks displav for the annual 2023 Fourth of July fireworks show from Illumination Fireworks. Convention and Visitors Bureau Director McCallum recommended approval of the purchase of a Fourth of July fireworks display in the amount of $65,200. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider a fireworks permit for Embassv Suites for an event to be held on Wednesday. December 7, 2022. Fire Chief Darrell Brown recommended approval of a fireworks permit for a one -minute display to be held on December 7 at Embassy Suites. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of contracts authorizing the purchase of promotional items for resale and public event giveaways with Covevs Promotional, Inc.. 4imprint, Point Emblems. Hero Industries and Hero 24/7. Police Chief Hamlin recommended approval of the renewal of the agreements for purchase of promotional items in an amount not to exceed $60,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council December 6, 2022 Page 6 Nays: None Approved: 7-0 Item 14. Consider the renewal of sole source purchases for public safety radio maintenance with the Citv of North Richland Hills and the Citv of Collevville. Police Chief Hamlin recommended approval of the renewal of the sole source purchase of public safety radio maintenance for an annual estimated amount of $250,000. The City of North Richland Hills is the coordinator of the maintenance contract for mobile and portable radios. The City of Colleyville is the coordinator of the radio infrastructure maintenance. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of annual contract for cellular voice and data services from AT&T Mobility. Police Chief Hamlin recommend approval of the renewal of the annual contract for cellular voice and data services for the Police and Fire Departments for an estimated annual amount of $75,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider approving and ratifving the manufacturing and installation of art panels at the TEXRail Grapevine Main Station by Trinity Metro. Public Works Director Bryan Beck recommended approval of the manufacturing and installation of art panels that were completed by Trinity Metro in July 2022 for an amount of $29,421.31. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council December 6, 2022 Page 7 Item 17. Consider the renewal of annual contracts for the purchase of hot mix asphalt with Austin Asphalt, Revnolds Asphalt and Sunmount Paving. Public Works Director Beck recommended approval of the annual contracts for the purchase of hot mix asphalt on an as -needed basis for an annual estimated amount of $400,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the award of an informal request for quote for the purchase of two replacement pumps for the Doolev Creek Lift Station from Precision Pump Svstems. Public Works Director Beck recommended approval of the award of an informal request for quote for the purchase of two replacement pumps for an amount not to exceed $23,397. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the award of an informal request for quote for the purchase of two electric actuators from Machine & Valve Automation. Public Works Director Beck recommended approval of the award of the informal request for quote for the purchase of two electric actuators for an amount not to exceed $21,902. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the pavment of the Texas Commission on Environmental Qualitv Annual Consolidated Water Qualitv Fee. Public Works Director Beck recommended approval of the payment of $35,002 for the required fee from the Texas Commission on Environmental Quality to discharge treated wastewater from the Wastewater Treatment Plant to Lake Grapevine. City Council December 6, 2022 Page 8 Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the minutes of the November 15, 2022 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8.26 p.m. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of December, 2022. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council December 6, 2022 Page 9