HomeMy WebLinkAboutItem 21 - Painting ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 20, 2022
SUBJECT: BEST VALUE ANNUAL CONTRACTS FOR CITY PAINTING SERVICES
RECOMMENDATION: City Council to consider approval for the award of best value annual
contracts for RFB 07-23 for painting services with Ware Painting as
primary vendor and Artistic Painting Company as secondary vendor for
the Public Works Department.
FUNDING SOURCE: Funds are available in the General Fund (Facility Services Department)
for an annual estimated amount of $100,000.
BACKGROUND: The purpose of this bid was to establish fixed annual pricing for qualified
contractors for general painting services on an as -needed basis for the
City of Grapevine.
The City of Grapevine solicited "Best Value" bids in accordance with Local
Government Code Chapter 252, Subchapter B, Section 252.021 (a) and
Section 252.041 (a). The bid advertisement was published in the Fort
Worth Star Telegram on November 3, 2022 and November 10, 2022.
There were 760 vendors electronically notified of the bid through the eBid
system. It was viewed by 19 vendors with five bids received. The bid was
opened electronically and publicly on November 29, 2022 at 2 pm. The
contract will be for an initial one-year period with nine, one-year renewal
options available.
Based on the evaluation of the bid by the Public Works Department and
Purchasing, it was determined a primary contract be awarded to Ware
Painting and a secondary contract be awarded to Artistic Painting
Company based on the overall best value to the City meeting all
requirements of the bid specifications. The City has utilized both of these
companies successfully in the past.
Staff recommends approval.
CH/LW