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HomeMy WebLinkAbout2016-01-05 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 5, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner 6:30 p.m. Call to Order - City Council Chambers 0 Swearing in Ceremony for City Council, Place 1 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers OATH OF OFFICE City Secretary to administer the Oath of Office to elected City Council Place 1, Paul Slechta. EXECUTIVE SESSION: 2. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Sharron Spencer JANUARY 5, 2016 PAGE 2 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. I ags: &- j: ulIalM PM 4. Mayor Tate to present a proclamation to John F. Boyle Jr., recipient of the James H. Epps, [if Award from the International Municipal Lawyers Association. 5. Library Director to present Grapevine Public Library departmental update. NEW BUSINESS 6. Elect a Mayor Pro Tern and take any necessary action. 7. Mayor Tate to make City Council liaison and committee appointments and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution authorizing the sole source purchase of an upgrade to the secure vaults and locker system from Knox. Fire Chief and Police Chief recommend approval. 9. Consider an annual contract modification for disaster claims recovery services to Tidal Basin Government Consulting, LLC through an established Cooperative Agreement with the Cooperative Purchasing Network (TCPN). Fire Chief recommends approval. 10. Consider the award of Best Value RFB 436-2016 to RLM Earthco, Inc. for the Wall Farrar Nature Trail, and consider an ordinance appropriating funds from the Capital Project Quality of Life Fund to the Grant Fund. Parks and Recreation Director recommends approval. 11. Consider a resolution authorizing the purchase of Precor exercise equipment from Team Marathon Fitness through an Interlocal Participation Agreement with JANUARY 5, 2016 PAGE 3 The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director recommends approval. 12. Consider an Interlocal Agreement with the Tarrant County Sheriff's Department for the formation of the Tarrant County Combined Narcotics Enforcement Team (CNET). Police Chief recommends approval. 13. Consider a resolution authorizing City of Grapevine participation in the North Central Texas Council of Governments' FY 2016/FY 2017 Regional Solid Waste Program Local Implementation Project and authorizing staff to submit a funding application under this Call for Projects for a Ballfield Complex Recycle Program, and consider an ordinance appropriating funds from the Street Maintenance Capital Replacement Fund to the Grant Fund. Public Works Director recommends approval. 14. Consider approving a complete and final payment to Northgate Constructors for the water and wastewater relocations for the FM 2499 construction project and adopting an ordinance amending the Fiscal Year 2016 Capital Projects Budget. Public Works Director recommends approval. 15. Consider a resolution supporting the Regional Transportation Council's updated Clean Vehicle Fleet program. Public Works Director recommends approval. 16. Consider a License Agreement with the Dallas/Fort Worth International Airport Board (DFW) to provide water, sanitary sewer service and storm drainage to DFW Airport in the vicinity of Metro Circle and eastbound State Highway 114 frontage road. Public Works Director recommends approval. 17. Consider a resolution authorizing a sole source repair of a Flygt pump from Xylem Water Solutions USC, Inc. Public Works Director recommends approval. 18. Consider an informal request for quote for Police and Fire vehicle equipment from Wildfire Truck and Equipment Sales, Ltd. Public Works Director recommends approval. 19. Consider the minutes of the December 15, 2015 Regular City Council meeting and the December 16, 2015 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. JANUARY 5, 20 j PAGE If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on December 31, 2015 by 5:00 p.m. GRAAF`!y Tara Brooks, City Secretary Q; i m ' •,_ -III' -.- The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of January, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Council Member Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 6:32 p.m. Item 1. City Secretary to administer the Oath of Office to elected City Council Place 1 Paul Slechta. City Secretary Tara Brooks administered the Oath of Office to newly elected City Council Member Paul Slechta. After the oath, Council Member Slechta joined City Council at the dais. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 2. Executive Session A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the 01/05/16 City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:36 p.m. The closed session ended at 7:36 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.072 and 551.087, Texas Government Code. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Call to Order Mayor Tate called the meeting to order at 7:41 p.m. in the City Council Chambers. Invocation Council Member Sharron Spencer delivered the Invocation. Pledge of Allegiance Boy Scout Troop 28 posted the colors and led the Pledge of Allegiance. Item 3. Citizen Comments Carl Young, 4113 Meadow Drive, Grapevine, addressed City Council regarding item 16 and the development of car dealerships along State Highway 114 and State Highway 121. Item 4 Mayor Tate to present a proclamation to John F. Boyle Jr. recipient of the James H Epps III Award from the International Municipal Lawyers Association. Mayor Tate presented a proclamation to City Attorney John F. Boyle Jr. who received the James H. Epps, III Award given for serving the same community for at least thirty years. Mr. Boyle has been the City Attorney for 43 years. City Attorney Boyle thanked the City for the confidence they have shown in him and his law firm for the last 43 years. 1 01/05/16 Item 5. Library Director to present Grapevine Public Library departmental update Library Director Janis Roberson presented an update on the Grapevine Public Library and highlighted the addition of study rooms, the Create It space, and exhibits. In 2016, the library will expand the genealogy area, the teen area and create a tween study area. Item 6. Elect a Mayor Pro Tem and take any necessary action. Mayor Tate nominated Council Member Spencer to serve as Mayor Pro Tem. Motion was made to appoint Sharron Spencer Mayor Pro Tem. Motion: Lease Second: Tate Ayes: Tate, Spencer and Lease Nays: Freed, Coy, O'Dell and Slechta Motion failed. Motion was made to appoint Darlene Freed Mayor Pro Tem. Motion: Coy Second: Slechta Ayes: Tate, Freed, Coy, O'Dell and Slechta Nays: Spencer and Lease Approved: 5-2 Item 7. Mayor Tate to make City Council liaison and committee appointments and take any necessary action. Mayor Tate appointed Council Member Slechta as liaison to the Golf Course Advisory Board (1St Alternative), Historic Preservation Commission, and Parks and Recreation Board. Mayor Tate appointed Council Member Slechta to serve on the Crime Control Prevention District Board, Open Space Review Committee, Utility Committee, US Army Corps of Engineers, 4B Economic Development Corporation Board, Tax Increment Financing District Reinvestment Zone Number One, and Tax Increment Financing District Reinvestment Zone Number Two. Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Lease requested item 10 be removed from the consent agenda. Council Member O'Dell requested item 16 be removed from the consent agenda. These items were considered after the other consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3 01/05/16 Item 8 Consider a resolution authorizinq the sole source purchase of an upgrade to the secure vaults and locker system from Knox. Fire Chief Darrell Brown and Police Chief Eddie Salame recommend approval of the upgrade of the secure vaults and locker system for an amount not to exceed $20,875. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN UPGRADE TO THE SECURE VAULTS AND LOCKER SYSTEMS FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 9 Consider an annual contract modification for disaster claims recovery services to Tidal Basin Government Consulting LLC through an established Cooperative Agreement with the Cooperative Purchasing Network (TCPN). Fire Chief Brown recommended approval of the modification to the contract for disaster claims recovery services for a total contract amount of $180,000. The proposed amendment is based on the actual time that Tidal Basin has worked to support staff in this process which has included additional time in coordinating with the State of Texas and FEMA that was unanticipated based on the widespread nature of the event and the reduced state and federal staff representation. Approximately 75% of the contract costs are eligible for FEMA reimbursement. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11 Consider a resolution authorizing the purchase of Precor exercise equipment from Team Marathon Fitness through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). 0 01/05/16 Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of Precor exercise equipment for an amount not to exceed $41,931.30. This purchase is part of The REC of Grapevine annual cardiovascular equipment replacement plan. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PRECOR EXERCISE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Consider an Interlocal Agreement with the Tarrant County Sheriff's Department for the formation of the Tarrant County Combined Narcotics Enforcement Team (CNET). Police Chief Salame recommended approval of the Interlocal Agreement with the Tarrant County Sheriff's Department for narcotics enforcement. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider a resolution authorizing City of Grapevine participation in the North Central Texas Council of Governments' FY 2016/FY 2017 Regional Solid Waste Program Local Implementation Project and authorizing staff to submit a funding application under this Call for Proiects for a Ballfield Complex Recycle Program and consider an ordinance appropriating funds from the Street Maintenance Capital Replacement Fund to the Grant Fund. Public Works Director Stan Laster recommended approval of the resolution authorizing participation in the North Central Texas Council of Governments' FY2016/FY2017 Regional Solid Waste Program Local Implementation Project and an ordinance appropriating funds. The Program will provide grant funding to projects which further goals consistent with the Regional Solid Waste Management Plan specifically the continuation of the Ballfield recycling program. 01/05/16 Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE FILING OF A PROJECT APPLICATION WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT; AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ACT ON BEHALF OF THE CITY OF GRAPEVINE IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS RECEIVED, THE CITY OF GRAPEVINE WILL COMPLY WITH ALL PROJECT REQUIREMENTS OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2016-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE TRANSFER OF FUNDS FROM THE STREET MAINTENANCE CAPITAL REPLACEMENT FUND TO THE GRANT FUND; PROVIDING FOR THE APPROPRIATION OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14 Consider approving a complete and final payment to Northgate Constructors for the water and wastewater relocations for the FM 2499 construction project and adopting an ordinance amending the Fiscal Year 2016 Capital Projects Budget. Public Works Director Laster recommended approval of the complete and final payment to Northgate Constructors in an amount of $210,217.84 and an ordinance amending the Capital Projects Budget funding for the relocation of the water and wastewater lines necessitated by the construction of roadway improvements to FM 2499. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta 0 01/05/16 Nays: None Approved: 7-0 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2016, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider a resolution supporting the Regional Transportation Council's updated Clean Vehicle Fleet program. Public Works Director Laster recommended approval of a resolution supporting the Clean Vehicle Fleet program which includes guidelines to reduce vehicle emissions, reduce overall fuel consumption, partnering with the Regional Transportation Council to further air quality improvements, and training of staff. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING AND IMPLEMENTING A CLEAN FLEET VEHICLE POLICY TO IMPROVE AIR QUALITY THROUGH ACQUISITION, OPERATION AND MAINTENANCE OF FLEET VEHICLES AND PROVIDING AN EFFECTIVE DATE Item 17. Consider a resolution authorizing a sole source repair of a Flygt pump from Xylem Water Solutions USC, Inc. Public Works Director Laster recommended approval of the resolution for sole source repair of a Flygt pump in the amount of $19,312.10. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 7 01/05/16 RESOLUTION NO. 2016-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE FOR REPAIRS OF A FLYGT PUMP AND PROVIDING AN EFFECTIVE DATE Item 18. Consider an informal request for quote for Police and Fire vehicle equipment from Wildfire Truck and Equipment Sales, Ltd. Public Works Director Laster recommended approval of an informal request for quote to up -fit three new police Tahoes and one fire Tahoe in an amount of $31,349.52. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 19. Consider the minutes of the December 15, 2015 Regular City Council meeting and the December 16, 2015 Special City Council meeting. City Secretary Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 10. Consider the award of Best Value RFB 436-2016 to RLM Earthco, Inc. for the Wall Farrar Nature Trail, and consider an ordinance appropriating funds from the Capital Proiect Quality of Life Fund to the Grant Fund. Parks and Recreation Director Mitchell presented this item to City Council and answered their questions as to the selection of RLM Earthco, Inc. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 M AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE TRANSFER OF FUNDS FROM THE CAPITAL PROJECT QUALITY OF LIFE FUND TO THE GRANT FUND; PROVIDING FOR THE APPROPRIATION OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a License Agreement with the Dallas/Fort Worth International Airport Board (DFW) to provide water, sanitary sewer service and storm drainage to DFW Airport in the vicinity of Metro Circle and eastbound State Highway 114 frontage road. Public Works Director Laster presented this item to City Council and answered their questions. Dallas/Fort Worth International Airport Board DFW wishes to construct a 12" water line along the frontage of State Highway 114 connecting the existing 12" stub by the NTB site and extending to the east to the existing lines and stub at Metro Circle and to extend an 8" sanitary sewer line from Metro Circle along the frontage of State Highway 114. The City is requiring the upgrade of the water line from 8" to 12". The developers will pay all of the costs associated with this project except for the difference of the water line upgrade. Motion was made to approve the License Agreement with the Dallas/Fort Worth International Airport Board. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Motion was made to adjourn the meeting at 8:16 p.m. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of January, 2016. 29 .ffl William D. Tate Mayor 9 ATTEST: /�GRAp� Tara Brooks City Secretary 10 01/05/16