HomeMy WebLinkAboutItem 09 - Disaster Claims Recovery ServicesMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
BRUNO RUMBELOW, CITY MANAGER
JANUARY 5, 2016
101 &0=01 I R VLSI W.11 I LAI Ry 0014 XKO'IVA 9.0rd6l a ONTA lot
City Council to consider authorizing an annual contract modification for disaster claims
recovery services to Tidal Basin Government Consulting, LLC through an established
Cooperative Agreement with the Cooperative Purchasing Network (TCPN).
I a] 11 LN 1111 Eel 111000011 tie] - M2
Funding for this purchase is currently available in account 177-44540-105-016 of the
General Facilities Capital Projects Fund in an amount not to exceed $180,000.00
The estimated damage to public property in Grapevine from the 2015 summer flooding
event has been reduced from previous estimates to approximately $4 million. Although
the City has insurance on a variety of damaged structures it is not sufficient to ensure
optimal recovery to pre -disaster condition.
On August 4, 2015 Council approved a $50,000 contract with Tidal Basin to assist with
assessing our needs related to event documentation, project development, and staffing
support for the FEMA reimbursement process. The proposed amendment of $130,000 to
the Tidal Basin contract is based on the actual time that Tidal Basin has worked to support
staff in this process which has included additional time in coordinating with the State of
Texas and FEMA that was unanticipated based on the widespread nature of the event and
the reduced state and federal staff representation. Approximately 75% of the contract
costs are eligible for FEMA reimbursement.
As the work is being conducted, staff is evaluating cost/benefit in the work the contractor
is conducting ensuring maximization on the return on investment.
Staff recommends approval.
weir -ON