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HomeMy WebLinkAboutItem 19 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of December, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Dennis Luers Theresa Mason Chairman Vice Chairman Member Member Member Member Member Alternate constituting a quorum, with Alternate Member Bob Tipton absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Mayor Tate called the meeting to order at 7:01 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: 12/15/15 A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:25 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary under Section 551.072 and 551.087. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. I I R, kyleley-11 9 Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance. RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 2. Conduct a public hearing and consider an ordinance expanding the boundaries and extending the term of Tax Increment Reinvestment Zone Number One and take an necessary action. 0 12/15/15 Mayor Tate announced the public hearing was open. Chief Financial Officer Greg Jordan introduced David Pettit with David Pettit Economic Development who outlined the changes to the Tax Increment Reinvestment Zone Number One to include expanding the boundary an additional 419 acres and extending the term to December 31, 2038. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Lease Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Motion was made to approve an ordinance to amendment Tax Increment Reinvestment Zone Number One. Motion: Freed Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 . ••1 • • • • •F A,•� CITIZEN COMMENTS No one spoke during the Citizen Comments. 9 12/15/15 PRESENTATIONS Item 4. Shonda Schaefer, GRACE Executive Director, to present annual update of GRACE. Shonda Schaefer thanked the City for their partnership and support of GRACE. Ms. Schaefer highlighted the 2015 activities of GRACE and updated Council on the Capital Expansion Plan. Item 5. Consider an Interlocal Agreement with the Town of Flower Mound for the development of a fifty acre tract, of which approximately ten acres lies within the Town of Flower Mound and forty acres lies within the City of Grapevine, and take any necessary action. Mayor Tate recused himself from this item and filed an Affidavit of Conflict of Interest with the City Secretary. Public Works Director Stan Laster presented this item to Council. City Council originally approved the Interlocal Agreement on October 20, 2015. The Town of Flower Mound approved an agreement that was different from the original agreement. The changes were primarily associated with floodplain management on the acreage in Flower Mound. Motion was made to approve the Interlocal Agreement with the Town of Flower Mound. Motion: Coy Second: Freed Ayes: Spencer, Freed, Lease, Coy and O'Dell Nays: None Abstain: Tate Approved: 5-0-1 Item 6. Consider the award of RFB 435-2015 to MDI Inc. General Contractors for the Library Expansion in the construction cost not to exceed $490,000 and a remainder of $24,500.00 to serve as a contingency of 5% for a total of $514,500, adopting an ordinance appropriating funds from the Special Revenue Fund to the Capital Project Quality of Life Fund, and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. The library expansion will include expanding the Genealogy Room, relocating the periodical room and the expanding the teen area. Motion was made to approve the award of bid for $490,000 and stipulating any changes above that amount be submitted to City Council for approval. Motion: Spencer Second: Coy E 12/15/15 Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 EMNZZ���� =411M III a I I MAI 0 1 am N 80OW111,91TJ I - 10 - 0- CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Item 8 was removed from the consent agenda and was considered after the other consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider a one-year extension (to expire March 18, 2016) of Conditional Use Permit CU1 4-07 approved March 18, 2014 that granted a conditional use permit to amend the site plan approved by Ordinance No. 2013-58, as amended, for a planned commercial center with an indoor shooting range and office space. The subject -property is located at 1901 South Main Street and is zoned "CC" Community Commercial District. Development Services Director Scott Williams recommended approval of the extension of Conditional Use Permit CU14-07 for Low -T Centers to March 18, 2016. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 9. Consider renewal of an annual contract for utility bill printing, mailing and offset printing services with DataPros through an Interlocal Cooperative Agreement with the City of Plano, Texas. 12/15/15 Chief Financial Officer Jordan recommended approval of the annual contract with DataPros in an annual estimated budgeted amount of $90,000. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 10. Consider an informal request for quote for an annual contract with optional renewals for emergency medical continuing education with BEST EMS. Fire Chief Darrell Brown recommended approval of a contract with BEST EMS for an amount of $21,600. The Grapevine Fire Department utilizes a certified educational service to provide the required training on a monthly schedule. This annual contract will provide a minimum of 36 continuing education hours per firefighter, per year. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 11. Consider a resolution authorizing the purchase of Getac tablet computers from PCS Mobile through a contract established by the State of -Texas Department of Information Resources (DIR) Cooperative Contracts Program. Fire Chief Brown recommended approval of the resolution for the purchase of seven rugged Getac tablets and associated hardware/software to PCS Mobile in an amount not to exceed $27,541.98. The tablets will be used in the field by the Fire Department and will replace existing mobile workstations that are older technology and are at the end of their useful life expectancy. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-081 12/15/15 • • THROUGH A STATE • TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 12. Consider renewal of an annual sole source contract with Taser International for digital evidence management services for the Police Department. Police Chief Eddie Salame recommended approval of the contract with Taser International for an annual amount not to exceed $68,828.22. This purchase is for the storage of digital video evidence obtained through the use of body worn cameras used by peace officers. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 13. Consider a resolution authorizing the purchase of portable radios from Motorola Solutions through an Interlocal Agreement for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC). Fire Chief Brown and Police Chief Salame recommended approval of the purchase of eight portable radios for the Fire Department for an amount not to exceed $34,566.80. This purchase will replace approximately 25% of the Fire Department's portable radios that are nearing the end of their life cycle. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 A •A YWAVI I 7 12/15/15 Item 14. Consider a resolution authorizing the purchase of ballfield sand groomer from Professional Turf Products through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Bu yBoard). Public Works Director Laster recommended approval of the purchase for one 2016 Toro Sand Pro 5040 for the Parks Maintenance Division in an amount not to exceed $23,712.55. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 FAT 'f Al jj f CIZJ Q QLA I Milk I IF Lis _R;jIk,L _ Item 15. Consider a resolution authorizing the purchase of a truck with sewer jetter from Rush Truck Center through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of the purchase of a truck with sewer jetter in an amount not to exceed $111,083. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 11, 111 1 1 . A • USGUIR41 NA01,11- A My I W 10! 1 LVA = 9 Rl 12/15/15 Item 16. Consider renewal of annual contracts for hot mix asphalt with The Lane Construction Corporation, Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt. Public Works Director Laster recommended approval of the contracts for hot mix asphalt in an estimated budgeted amount of $500,000. The Public Works Street Department will use this material for street repairs and road construction projects. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 17. Consider an Interlocal Agreement with the City of ColleVville for traffic signal maintenance along State Highway 26 at John McCain Road and Longwood Drive. Public Works Director Laster recommended approval of an agreement to assume maintenance of the two traffic signals on the recently completed State Highway 26 construction project. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 18. Consider an Engineering Services Contract with Freese and Nichols for engineering support in the permit renewal process with the Texas Commission on Environmental Quality (TCEQ). Public Works Director Laster recommended approval of an agreement with Freese and Nichols in an amount not to exceed $19,600. Grapevine's Texas Pollutant Discharge Elimination System (TPDES) Permit for the Wastewater Treatment Plant requires renewal every five years. Freese and Nichols will assist the City with the permitting process. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 M 12/15/15 Item 19. Consider an Engineering Design Services Contract with Gupta & Associates Inc. for the design of electrical improvements and repairs of the Wastewater Treatment Plant and adopting an ordinance appropriating funds for the contract award that includes 10% contingency to the FY 2015 — 2016 Capital Improvements Plan Public Works Director Laster recommended approval of a contract with Gupta & Associates for the design of electrical improvements and repairs of the Wastewater Treatment Plant, and an ordinance to appropriate the funds. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 � A ' �•" .� R 2 2 aft I LVJ Ql 9YA Item 20. Consider the minutes of the December 1 2015 Regular City Council meeting City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 8. Consider award of annual contract with Hallmark Specialty Insurance Company and Lloyds of London for flood insurance coverage. Council Member Spencer requested this item be removed from consent. Chief Financial Officer Jordan answered Council's questions and recommended approval for flood insurance for locations that could not be written with the primary carrier. These locations include Meadowmere Park, Trawick Pavilion, Oak Grove Softball and Baseball Parks, The Vineyards Campground, Katie's Woods, and Grapevine Golf Course. mi 12/15/15 Motion was made to approve the annual contract with Hallmark Specialty Insurance Company and Lloyds of London. Motion: Spencer Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 21. Conditional Use Permit CU15-42 (Andy's Frozen Custard) — Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Dunaway Associates and subsequent ordinance if applicable The applicant is requesting a conditional use permit to amend the previously approved site plan of CU12-10 (Ordinance No. 2012-17) for a planned commercial center, specifically to allow for a drive-through and outside seating in conjunction with a restaurant The property is located at 1135 William D. Tate Avenue and is zoned "CC" Communis Commercial District. The Public Hearing was held and closed at the October 20, 2015 Joint City Council and Planning and Zoning Commission meeting. The Planning and Zoning Commission tabled this item at their October 20, 2015 meeting. Development Services Director Williams reported the Planning and Zoning Commission approved CU15-42 by a vote of 7-0. Mr. Williams described the changes the applicant made from the last submittal that included removing the access onto Ball Street, placing two driveways onto William D. Tate Avenue and modifying the drive-through lanes. Motion was made to approve Conditional Use Permit CU 15-42 (Andy's Frozen Custard). Motion: Spencer Second: Lease Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 W 12/15/15 ♦ ! . !•n♦ • Motion was made to adjourn the meeting at 8:19 p.m. Motion: O'Dell Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 5th day of January, 2016. Tara Brooks City Secretary ♦• ! 9 William D. Tate Mayor 12 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 16th day of December, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Sharron Spencer Council Member Mike Lease Council Member Duff O'Dell Council Member constituting a quorum for the purpose of canvassing, with Council Members Darlene Freed and Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 1:18 p.m. Item 1. Canvass the results of the December 8 2015 Runoff Election to fill the unexpired term for City Council Place 1, certify the results and take any necessary action Mayor Tate presided over the canvass of the Runoff Election held on December 8, 2015. City Secretary Tara Brooks reported 1,471 voters cast ballots during Early Voting and Election Day, which was 4.95% of the 29,709 registered voters in Grapevine. Christian Ross received 474 votes (32.29%) and Paul Slechta received 994 votes (67.71 %). Motion was made to certify the results and declare Paul Slechta duly elected to fill the unexpired term for City Council, Place 1. Motion: Lease Second: O'Dell Ayes: Tate, Spencer, Lease, and O'Dell Nays: None Approved: 4-0 •• • 12/16/15 GRAPEVINE CITY COUNCIL PLACE 1 AND PROVIDING AN EFFECTIVE DATE OpIffilmn Motion was made to adjourn the meeting at 1:20 p.m. Motion: Spencer Second: O'Dell Ayes: Tate, Spencer, Lease, and O'Dell Nays: None Approved: 4-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of January, 2016, ATTEST: Tara Brooks City Secretary W122011901 William D. Tate Mayor K