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HomeMy WebLinkAbout1996-06-20GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JUNE 20, 1996 - 7 PM ROOM 104, POLICE BUILDING 307 WEST DALLAS ROAD Call to Order IL Introduction and Oath of Office for New Board Members III. Approval of the May 30, 1996 Minutes IV. Citizen Requests V. Old Business A. Consideration of a request by the YMCA of Metropolitan Ft. Worth to use Parr Park as a drop-off and pick-up site for youth camp participants. VI. New Business A. Consideration of a logo and signage for the Adopt-A- Park/Roadway Program B. Orientation of Board Members C. Review of State Highway 26 North Median Landscaping Plans VII. Reports A. Trail Projects B. South Grapevine Swimming Pool C. Community Activities Center VIII. Miscellaneous Board Items IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 481-0351 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND PQ,S�TED ON THIS THE 14TH DAY OF JUNE 1996 AT 5:00 P.M. DIREC"13 OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OFTARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Advisory Board met Thursday, June 20, 1996 at 7:00 p.m. at 307 W. Dallas Road, Room 104, Grapevine, Texas, with the following members present, to wit: Larry Atchley Mark Born Robert Brunson John Fox Lisa Haines Barbara Johnson Marion Brekken Jeff Kirkhuff Also present: Molly King Craig Neill Ruth Nichol Roy Robertson (arrived 7:20 p.m.) C. Shane Wilbanks Linda Dobbs Willis Patti Balch, YMCA Jason Grant, YMCA Donna Kauffman, Unique Landscaping Charly Berry, City Secretary's Office Gina Dutcher, GCISD School Board Doug Evans, Director of Parks and Recreation The meeting was called to order at 7:05 p.m. by Boardmember Robert Brunson. A motion was made by Lisa Haines and seconded by Linda Dobbs Willis to approve the minutes of the May 30, 1996 meeting. The motion passed unanimously. Charly Berry of the City of Grapevine City Secretary's Office swore in Boardmembers Larry Atchley, Mark Born, John Fox, Barbara Johnson, and Ruth Nichol. Councilmember Shane Wilbanks asked for each member of the Board to introduce themselves. OLD BUSINESS Consideration of a request by the YMCA of Metropolitan Ft Worth to use Parr Park as a drop-off and pick-up site for youth camp participants Patti Balch and Jason Grant gave the Board an overview of the day camp program and reported on the times and number of youths attending the camp as it related to the use of Parr Park. Ms. Balch also stated that the reason the request for the use of Parr Park came so late to the Parks and Recreation Department was that the YMCA was attempting to negotiate with GCISD for the use of a school but that they did not receive an answer until just before the program was scheduled to begin. Boardmembers Craig Neill and Lisa Haines expressed concerns over the number of hours each day that the camp was utilizing Parr Park. It was mentioned that approximately one half of the day camp was held at Parr Park. Craig Neill also expressed a concern that a private group was utilizing Parr Park to run their camps. Boardmember John Fox indicated that the parks are for kids to use and he did not have a problem with the YMCA utilizing the park for the program. Councilmember Shane Wilbanks indicated that staff should monitor the activity in case the request comes before the Board next summer. Motion was made by John Fox and seconded by Mark Born to approve the request submitted by the YMCA. The motion prevailed by the following vote: Ayes : Atchley, Born, Brunson, Fox, Johnson, Nichol, Robertson and Dobbs Willis Nays Lisa Haines Abstentions : Craig Neill NEW BUSINESS Doug Evans requested that item 'C' under New Business be moved to the first item since the presenter was at the meeting and prepared to go first. Review of State Highway 26 North Median Landscaping Plans Donna Kauffman of Unique Landscaping presented the State Highway 26 median landscaping plans to the Board. Ms. Kauffman indicated that the plan includes native, low maintenance varieties of shrubs, groundcovers and trees. The plan received very positive comments from the Board. Craig Neill suggested that the medians include large Oak trees instead of the proposed Black Pines. Councilmember Shane Wilbanks stated that he would like to see some type of entrance to the City signage. Another suggestion was to construct some type of arbor on the medians. Mr. Evans stated that the plans would be presented to the City Council at a future work session. Mr. Evans also stated that if the Council likes the plan that staff would be submitting a Cost Sharing Grant to the Texas Department of Transportation for consideration. Consideration of a logo and signage for the Ado pt-A-Park/Roadwav Proaram Director of Parks and Recreation, Doug Evans, presented a sample Adopt -A -Park sign to the Board. Most members made favorable comments on the design and liked the color. Several of the Boardmembers preferred that "Adopt -A -Park" be on one line instead of two lines. Also, Larry Atchley requested a grapevine and grape leaf border rather than a solid border. Several other Boardmembers indicated that they would like to see this as well. Doug Evans stated that he would incorporate the above requests into the next sample and bring back to the Board for review and approval. Orientation of Board Members Doug Evans informed the Boardmembers that information on the role of the boardmember was included in the agenda packets. Mr. Evans stated that there would be an orientation of the Board at the July Park Board meeting. 'REPORTS Mr. Evans gave Boardmembers a brief update on the status of the trail projects, the South Grapevine Swimming Pool and the Community Activities Center. Miscellaneous Board Items Larry Atchley asked that the invocation be added to the agenda and informed the Board that he would not mind acting as the Board Chaplain. John Fox stated that the traffic and speed of vehicles from the recent soccer tournament at Oak Grove Park was dangerous. Linda Dobbs Willis indicated that the parking spaces at the Dove Park parking lot were too narrow. Craig Neill asked if the trees behind Creekwood West at Parr Park could be watered. Roy Robertson also stated that there was some erosion of the road at the east end of Horseshoe Trails Park and that there was a tree that was down and needed to be removed. Motion was made by Craig Neill and seconded by Barbara Johnson to adjourn. Motion passed unanimously. Time 9:00 p.m. DIRECTOR OF PARKS AND RECREATION CHAIRIV,f'AN OF THE PARK BOARD IV. NEW BUSINESS A. Financial and participation reports from the Grapevine Baseball/Softball Association, the Grapevine/Southlake Soccer Association, the Pee Wee Football Association and the Women's Tennis Association. According to the Athletic Facilities Policy that was adopted by the City Council, each co-sponsored association must provide financial and participation reports to the Parks and Recreation Advisory Board two times per year. The reports are due in July and November each year and representatives from each association are expected to attend the regular meetings on these months to go over the reports with the Board. B. Orientation of Board Members Director of Parks and Recreation, Doug Evans, will give a brief orientation to the Board for the benefit of the new members.