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HomeMy WebLinkAbout1996-07-18GRAPEVINE PARKS & RECREATION BOARD REGULAR MEETING THURSDAY, JULY 18, 1996 - 7 PM ROOM 104, POLICE BUILDING 307 WEST DALLAS ROAD Call to Order II. Invocation - Larry Atchley III. Introduction & Oath of Office to New Board members IV. Election of Chairperson, Vice Chairperson, and Secretary for FY 1996-97 V. Approval of the June 20, 1996 minutes VI. Citizen Requests VII. New Business A. Financial and participation reports from the Grapevine Baseball/Softball Association, the Grapevine/Southlake Soccer Association, the Grapevine Pee Wee Football Association and the Women's Tennis Association. B. Orientation of Board Members VIII. Reports A. Trail Projects B. South Grapevine Swimming Pool C. Unfunded Needs D. Community Activities Center E. Sunshine Harbor Park IX. Miscellaneous Board Items X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 481-0351 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPA,iED(AND POSTED ON THIS THE 12TH DAY OF JULY 1996 AT 5:00 P.M. DIRECTOR) OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OFTARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Advisory Board met Thursday, July 18, 1996 at 7:06 p.m. at 307 W. Dallas Road, Room 104, Grapevine, Texas, with the following members present, to wit: Roy Robertson Craig Neill Larry Atchley Jeff Kirkhuff Barbara Johnson Gina Dutcher Shane Wilbanks Absent: Mark Born Staff: Doug Evans Jodi Brown Doug Arendt Guests: Charlie Burger, C.O.E. Rich Wenaker - GSSA Sue Svrcke - Tennis Robert Brunson Ruth Nichol Lisa Haines John Fox Linda Dobbs -Willis Marion Brekken Kelly Allensworth Brian Roberson Mickey O'Brien - GSSA Keith Hale - GSSA Judy Vest - Tennis The meeting was called to order at 7:06 p.m. The invocation was given by Larry Atchley. Jodi Brown of the City of Grapevine City Secretary's Office gave the Oath of Office to new Boardmembers Jeff Kirkhuff and Gina Dutcher. Roy Robertson nominated Larry Atchley as Chairperson. A motion was made by Craig Neill and seconded by Barbara Johnson to cease nominations. Motion passed unanimously. Larry Atchley was elected as chairperson by acclamation. Craig Neill nominated Roy Robertson as Vice Chairperson of the Board. A motion was made by Robert Brunson and seconded by Craig Neill to cease nominations. Motion passed unanimously. Roy Robertson was elected as Vice Chairperson by acclamation. Roy Robertson nominated Linda Dobbs Willis as Secretary of the Board. A motion was made by Robert Brunson and seconded by Lisa Haines to cease nominations. Motion passed unanimously. Linda Dobbs Willis was elected as Secretary by acclamation. Larry Atchley said that he appreciates the support and wants the Board to be an integral part of the City. He has been a resident, by choice, for 17 years. Larry says he believes in this City plus not only preserving but building and enhancing the quality of life here. He looks forward to an exciting year. A motion was made by Lisa Haines and seconded by Ruth Nichol to approve the minutes of the June 20, 1996 meeting. The motion passed unanimously. Ice packs at Dove Pool and the water fountain cooled down were mentioned as needed items at the pool by Gina Dutcher. Under New Business, Doug Evans introduced the co-sponsored associations and explained why they were present. Grapevine Baseball/Softball Association Kelly Allensworth introduced Nina MacAfee from the Grapevine Baseball/Softball Association. Nina reported: - $8,500 in bank - 1,020 enrollments - 95% Grapevine/Euless residents - carpeted batting cages - improved field conditions $5,000 - benches field #11 and #12 bought - windscreens bought - needs - Oak Grove Park - improve drainage around old concessions stand - field #9, dugout needs concrete - improve field #7 Roy asked why GBSA was charging people to enter the parking area. Nina explained that a tournament was going on. Lisa asked if the quantity of fields were enough? And what type, how much and how advertised are scholarships? Shane Wilbanks asked Doug Evans when we started charging to come onto COE property. Charlie Burger and Kelly Allensworth informed the group of Special Event Permit. Grapevine/Southlake Soccer Association Mickey O'Brien of the Grapevine/Southlake Soccer Association gave the program stats for the association. Reported: - increased number of board members - did background checks on coaches, very successful - addressed scholarship issue - Police Association runs concessions - Police on duty at fields - Bob Jones Park, soccer complex, still sketchy on details, in Southlake - will be giving City $6,000 for field maintenance expenses - needs - Meadowmere funding for practice fields - light fields #1 and #4 at Oak Grove Grapevine Football Association Representatives from the Grapevine Football Association were absent. The packet provided information. One question asked, "What age do they start wearing pads?" Staff will coordinate Football Association appearance at next meeting. Grapevine Women's Double Tennis Sue Svrcke and Judy Vest reported: - filled courts with participants - finished on time - needs - mowers to not cut grass onto courts - nets (east side back - need to be replaced) - presented a $500 check for assistance in improvements Doug Evans presented the orientation of the Board members. REPORTS Trail Projects Reports on Lake Grapevine and Hwy. 26 were given. South Grapevine Swimming Pool Agreements with GCISD are going well. Grants are being secured for portions of trail to extend to pool location. Unfunded Needs The Bessie Mitchell Meeting Facility, Parr Park parking lot and Grapevine Middle School tennis courts are unfunded needs. Community Activities Center Staff reported status of building. Sunshine Harbor Park Staff outlined details of proposal for park in Sunshine Harbor Estates. MISCELLANEOUS BOARD ITEMS Larry Atchley offered assistance from the Park Board with the CAC Grand Opening. Park Board members can act as host and hostesses to citizens. Craig Neill was appointed to chair the committee. Larry suggested social ... non -business meetings, with the 1 st one in the fall at Larry's house. Ruth Nichol reported a dead tree in Banyan Park. Lisa Haines reported that there is an odor of sewage on Snakey Lane and that water lines on Silvercrest are leaking into street. John Fox inquired about the trash cans at Horsehoes Trails Park and asked if we could go back to the 55 gallon drums. Also, where does progress on the connecting trail to South Grapevine Pool stand? Craig Neill inquired as to having 6:30 p.m. meeting times. Nameplates for Board members were discussed. Motion was made by Craig Neill and seconded by Larry Atchley to adjourn. Motion passed unanimously. DIRECT OF PARKS AND RECREATION CHAIRMA'/W6F THE PARK BOARD VI. OLD BUSINESS A. Financial and participation report from the Grapevine Pee Wee Football Association Representatives from the Grapevine Pee Wee Football Association were unable to attend the last Park Board meeting. Representatives will be present at the meeting to discuss their activities. B. Grapefest Booth East festival in Grapevine, the Parks and Recreation Department reserves a booth to promote the activities and facilities of the department. The Board will discuss strategy on this and discuss the coverage of the booth. C. Parks Tour Each September, staff coordinates a tour of the parks in Grapevine. The Board will discuss possible dates to do this. VII. NEW BUSINESS A. Program Evaluation Survey Boardmembers will discuss the development of a new Program Evaluation Survey for the department. Please review samples of existing surveys and be prepared to discuss and develop a new survey.