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HomeMy WebLinkAbout1996-08-15GRAPEVINE PARKS & RECREATION BOARD REGULAR MEETING THURSDAY, AUGUST 15, 1996 - 7 PM ROOM 104, POLICE BUILDING 307 WEST DALLAS ROAD I. Call to Order II. Invocation - Larry Atchley III. Approval of the July 18, 1996 minutes IV. Recognition of Past Boardmembers Marion Brekken and Donald A. Florence, Jr. V. Citizen Requests VI. Old Business A. Financial and participation report from the Grapevine Pee Wee Football Association B. Grapefest Booth C. Parks Tour VII. New Business A. Program Evaluation Survey VIII. Reports A. Community Activities Center Grand Opening - Committee Report B. Trail Projects C. Swimming Pool D. Unfunded Needs E. Sunshine Harbor Park IX. Miscellaneous Board Items X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 481-0351 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 199 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED "D OS ED ON THIS THE 9TH DAY OF AUGUST 1996 AT 5:00 P.M. DIReVOP OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Advisory Board met Thursday, August 15, 1996 at 7:06 p.m. at 307 W. Dallas Road, Room 104, Grapevine, Texas, with the following members present, to wit: Absent: Roy Robertson Craig Neill Larry Atchley Jeff Kirkhuff Barbara Johnson Mark Born John Fox Shane Wilbanks Ruth Nichol Lisa Haines Gina Dutcher Linda Dobbs -Willis Molly King Robert Brunson Staff: Doug Evans Kelly Allensworth Guests: Matt Wilson, Grapevine Baseball Association Rich Wenaker, Grapevine/Southlake Soccer Association Ed Gibson, Citizen The meeting was called to order at 7:06 p.m. The invocation was given by Larry Atchley. A motion was made by Craig Neill and seconded by Mark Born to approve the minutes of the July 18, 1996 meeting. The motion passed unanimously. Matt Wilson of the Grapevine Baseball Association, which is part of the DFW League, has 217 participants to date. The estimated breakdown is 75% Grapevine residents, 20% Southlake residents, and 5% HEB School District. The fees are the same for residents and non-residents. For the upcoming season, the Association is expecting a total of 250 participants with 50% returning players. The Association anticipates starting up each year with $2,000 - $4,000. Scholarships are not advertised. If scholarships are utilized, the recipient is asked to participate in the fundraising projects. There will be 2 booths for Parks and Recreation at Grapefest. The booths will be staffed Friday evening and all day Saturday and Sunday until closing. Training for the Grapefest booth as well as Casey's Clubhouse will be at the Sept. 5th Park Tour. The Boardmembers will meet at the Police Building on Sept. 5, 1996 at 6:00 p.m. to begin the tour. REPORTS Community Activities Center Grand Opening - Committee Report The Committee is scheduled to meet on 8/22/96 at 7:00 p.m. at the Mitchell Meeting Facility to discuss decorations, food and entertainment. Name tags and fresh flowers will be a part of the opening. The committee consists of Craig Neill, Lisa Haines, Linda Dobbs -Willis and Kelly Allensworth. Trail Projects Doug Evans gave an update on the Lake Grapevine SH26 hike & bike trail projects. Minor modifications are in process to the plans for the Lake Grapevine trail and staff is waiting for a proposal for the design of the SH26 trail. Swimming Pool The property appraisals are completed and include 2.96 acres. Proposals are going to City Council and GCISD for approval before design work begins. Unfunded Needs The Mitchell Meeting Facility parking lot bid came in high and staff are reviewing these to see if costs can be lowered. Grapevine Middle School courts resurfacing project will be coordinated by staff at the Parks & Recreation Department. The design proposal was received for Parr Park parking and staff is reviewing these and will be making a recommendation for approval. Sunshine Harbor Park This area is a narrow park in the street right-of-way. There is $11,600 in the budget to begin the project. Additional funds are proposed in FY97. Boardmembers briefly reviewed two conceptual designs of the park. Miscellaneous Board Items Barbara Johnson suggests some type of motivation, such as prizes, to the Adopt-A- Park/Roadway program. People are not aware of the program and thus needs to be promoted. Doug Evans mentioned that the Grapefest booth will provide information and once signs are in the park, people will be more aware of the program. Shane Wilbanks noted that people participate to feel good and not for recognition such as what Roy Robertson does at Horseshoe Trails Park. Larry Atchley brought to the table concern regarding a letter written to the department on in-line hockey and some suspensions that were issued. Kelly Allensworth indicated that the issue was to be studied. Motion was made by Roy Robertson and seconded by Mark Born to adjourn. Time 8:55 p.m. Motion pass unanimously. VI. OLD BUSINESS A. Consideration of a logo and signage for the Ado pt-A-Park/Road Program Doug Evans will present a rendering of the proposed signage for the Adopt -A -Park program. The new rendering is according to the changes recommended by the Board. B. Grand Opening Ceremony at the Community Activities With the celebration less than a month away, the Board will discuss the organization of the event and talk about work schedules. VII. NEW BUSINESS A. Consideration of a request from the Johnson & Cekuta families for the Adopt -A -Park program for Snakey Lane Attached is the application for the program submitted by Boardmember Barbara Johnson. Staff recommends approval.