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HomeMy WebLinkAbout1997-06-19GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JUNE 19, 1997 - 7 PM CITY HALL - PLANNING & ZONING CHAMBERS, ROOM 263 200 SOUTH MAIN STREET Call to Order II. Innovation III. Presentation of Plaques to Outgoing Board Members IV. Introduction & Oath of Office for New Boardmembers V. Approval of the May 15, 1997 Minutes VI. Citizens Requests PII�►[;nl 31IB"= A. Orientation of New Board Members B. Consideration of a Request from Gary and Debbie Poyser for the Adopt -A -Road Program for Kimball Road. C. Consideration of a Request from the McCracken family for Kimball Road from Silvercrest Lane to Lakeridge Drive. D. Grapefest VIII. Reports IX. Miscellaneous Board Items X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 329-5860 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PR EDA DIP ON THIS THE 13TH DAY OF JUNE 1997 AT 5:00 P.M. DIREC 0 OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, June 19, 1997 at 7:00 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Roy Robertson Ruth Nichol * Ryan Wade Linda Dobbs Willis *New Members Absent: Staff. Guests: John Fox Jeff Kirkhuff Shane Wilbanks Doug Evans Kelly Allensworth * Art Pierce * Hayden Smith Larry Atchley Barbara Johnson Mark Born Gina Dutcher Joe Moore Numerous guests including past members: Lisa Haines, Robert Brunson, Craig Neill, Molly King. The meeting was called to order at 7:05 p.m. A presentation of plaques was made to outgoing past board members by Larry Atchley. An introduction and Oath of Office was given to Hayden Smith, Ryan Wade, Art Pierce. Ruth Nichol, &rods -Haines and Roy Robertson were renewed. 4156- A iga A motion was made by Ruth Nichol and seconded by Barbara Johnson to approve the minutes of the May 15, 1997 meeting. The motion passed unanimously. Citizen Requests: Vicky Dean, a representative of the Seekers & Keepers Club, expressed concerns of policies for non- profit group reservations. They have been using the Merlot Room since December 1995 on a monthly basis. The group has a post office box in Grapevine and is a 501(c)7 organization. Doug Evans and Larry Atchley expressed some of the reasons for fees and restrictions associated with them. Roy asked how many of the clubs members were Grapevine residents. The answer was that 2 or 3 out of 50 members were Grapevine residents and that the majority of members are from the Mid -Cities area. Ms. Dean asked to attend the Facilities Committee Meeting on June 20, 1997. The question arose as to whether this was a public meeting or not. New Business Doug Evans presented an orientation to all members. A request from Gary and Debbie Poyser to adopt Kimball Road was made. Art Pierce made a motion to approve the adoption and it was seconded by Barbara Johnson. The motion passed unanimously. A request from the McCracken family to adopt Kimball Road from Silvercrest Lane to Lakeridge Drive was made. Linda Dobbs Willis made a motion to approve the adoption and it was seconded by Hayden Smith. The motion passed unanimously. Grapefest was discussed. Maps for trails with park locations on the back were suggested. Plan for an orientation prior to Grapefest. Reports Doug reported on Dove Pool, Hwy. 26 Trail, Lake Grapevine Trail, and Oak Grove field 43. A motion was made by Linda Dobbs Willis and seconded by Barbara Johnson to adjourn. The motion passed unanimously and meeting adjourned at 9:00 p.m. Miscellaneous Board Items Sun & Ski Sport and the Prom at Scott's Marina were discussed. RECORDING SECRETARY -Joe Moore, Assistant Director PARD rRE&OR 6F PARKS AND RECREATION '.r :••'D V. NEW BUSINESS A. Appointment of the Student Liaison to the Parks & Recreation Advisory Board There were two applicants for the Student Liaison to the Parks & Recreation Advisory Board. Both candidates will be interviewed prior to the meeting and a recommendation will be forthcoming. B. Presentation of financial nd participation reports from the Grapevine Baseball/Softball Association. the Grapevine/Southlake Soccer Association. the Grapevine Pee Wee Football Association and the Women's Tennis Association Representatives from each of the Boards will be present to answer any questions that the Board may have regarding their associations. According to the Athletic Facilities Policy, these co-sponsored organizations are required to present their reports at the July and November Park Board meetings, however, staff has required them to present their reports at the July meetings only for the past couple of years. C. Consideration of a request from the Glade Crossing Neighborhood Association for the Adopt -A -Park Program for Glade Crossing Park Enclosed is the application for the Adopt -A -Park program submitted by the Glade Crossing Neighborhood Association for Glade Crossing Park. The agreement is for a period of two years and requires the association to perform various tasks including litter pickup, flower planting, etc. a minimum of six times per year. Staff recommends approval. D. Appointment of a Committee Chairperson to coordinate the volunteers for the Parks & Recreation booth at Grapefest Chairperson Larry Atchley will appoint a Committee Chairperson to coordinate the volunteers for the Parks & Recreation booth at Grapefest.