The URL can be used to link to this page

Home My WebLink About1997-08-21GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, AUGUST 21, 1997 - 7 PM CITY HALL - PLANNING & ZONING CHAMBERS, ROOM 263 200 SOUTH MAIN STREET Call to Order II. Invocation III. Approval of the July 17, 1997 minutes IV. Citizen Requests V. Election of Chairperson, Vice Chairperson and Secretary for FY 1997-98 VI. Old Business A. Review of Casey's Clubhouse project and status of grant B. Status of Grapefest booth C. Pool & Trails project VII. New Business A. Appointment of the Student Liaison to the Parks & Recreation Advisory Board B. Update of Parks, Recreation and Open Space Master Plan C. Potential Bond Election VIII. Miscellaneous Staff Reports XI. Miscellaneous Board Items X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 329-5860 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF AUGUST 1997 AT 5:00 P.M. DIRECTOF► OF PARKS AND RECREATION V. NEW BUSINESS A. Consideration of a request from Cub Scout Den 7. Pack 456, for the Adopt -A -Park Program for Pecan Park. The scout troop currently meets at the Merlot Meeting Facility on a weekly basis. They would like to give something back to the City in appreciation of being able to use the facility free of charge. The troop will be responsible for litter pickup, minor maintenance and any tasks assigned by City staff. Staff recommends approval. B. Lake Grapevine Trail Dedication & Casey's Clubhouse Groundbreaking The Board will discuss the above ceremonies and appoint a committee to assist staff in planning the event. VI. OLD BUSINESS A. Discussion reaardina the items to be disolaved in the Graoefest booth and volunteers working at the booth. Staff will have plans, brochures and other items to be displayed in the booth and the Board will discuss the work schedules for the volunteers. A copy of the volunteer work schedule is attached. CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, August 21, 1997 at 7:00 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Barbara Johnson Roy Robertson Hayden Smith Larry Atchley Art Pierce John Fox Ryan Wade Ruth Nichol Linda Dobbs Willis Melissa Stevens Absent: Staff: Mark Born Jeff Kirkhuff Gina Dutcher Shane Wilbanks Doug Evans Joe Moore Kelly Allensworth Guest Association Representatives: Grapevine Tennis Association: Peggy Shinnick The meeting was called to order at 7:08 p.m. The minutes should be amended to reflect that Linda Dobbs Willis was present at the July 17th Park Board Meeting. The motion to approved, with amendments, the July minutes was made by Barbara Johnson and seconded by Ryan Wade. The motion passed unanimously. Peggy Shinnick made a presentation about the Grapevine Tennis Association. Nets need to be tightened regularly. Grass is being blown onto courts. A place needs to be found to put squeegees for cleaning courts. The police were called to come and chase kids off the courts. Election of Chairperson. Vice Chairperson and Secretary Discussion of the process of selecting officers ensued. Newcomers commented on how they don't feel like they know what is going on. Barbara Johnson nominated Lary Atchley for Chairman. The motion was seconded by Linda Dobbs Willis. John Fox nominated Art Pierce for Chairperson and Hayden Smith seconded the nomination. The motion passed unanimously. A motion was made by Linda Dobbs Willis to cease nominations and seconded by Barbara Johnson. The motion passed unanimously. Larry discussed his background and why he should be chairperson. Art Pierce did the same. Larry Atchley won the election. Roy Robertson was nominated for Vice Chairperson. The motion was made by Ryan Wade and seconded by Linda Dobbs Willis. A motion was made by John Fox and seconded by Ryan Wade to nominate Art Pierce for Vice Chairperson. Roy discussed his experienced. Art declined to comment. Roy Robertson won the election. Larry discussed possible responsibilities of the Secretary position. John Fox made a motion and Barbara Johnson seconded the motion to nominate Linda Dobbs Willis for Secretary. Barbara Johnson was nominated by Linda Dobbs Willis but declined the nomination. A motion to cease nominations was made by Ruth Nichol and seconded by Barbara Johnson. Linda Dobbs Willis won by acclamation. Appointment of Student Liaison Melissa Stephens told about herself and her interest in being on the Parks & Recreation Board. She has been Grapevine resident for 10 years. A motion was made by Art Pierce and seconded by Ryan Wade to approve Melissa Stephens as the Student Liaison for the Parks & Recreation Dept. The motion passed unanimously. Review of Cases Clubhouse project and status of grant Doug Evans discussed the update on Casey's Clubhouse and that staff at Texas Parks & Wildlife were recommending approval of the $180,000 grant for the project. Status of Grapefest booth Doug discussed the Grapefest booth and recommended that the Parks Board Meeting be moved to September 11th. Barbara discussed decorating the booth. Doug updated the Board on the South Grapevine Pool. The Pleasant Glade bid is scheduled for advertising on Sept. 7th, 14th; to open Sept. 30th; and to Council for consideration on October 21 st. New Business Update of Parks. Recreation and Open Space Master Plan Doug explained the need to update the Parks & Recreation Master Plan. A copy of the proposed survey to be sent out in September was handed out to the Board members. Roy suggested an area to comment on items ranked poor. John suggested a question on how to fund projects, bonds, grants, taxes, etc. A question was asked as to whether the City Newsletter goes out to apartments or not. Doug explained the plans for a Bond issue and the Parks & Recreation projects being considered. A) Sr. Center Phase IV ........................................................... $600,000 B) Meadowmere Park Phase I ................................................ $500,000 C) Trails - Lake Grapevine Phase III (Snakey Lane) ............. $250,000 Doug explained that the Lake Grapevine Phase III project would take a minimum of $500,000 to complete and that the Council discussed utilizing general fund reserves to do the project. Kelly explained the tragedy surrounding the death of Scott Hardeman's wife. Kelly went over the TRAPS flyer and Region 5 and 6 Conference. The motion was made by Linda Dobbs Willis and seconded by Barbara Johnson to adjourn the meeting. The meeting adjourned at 9:18 p.m. RECORDING SECRETARY - Joe Moore, Asst. Director PARD DIRECTOR OF PARKS AND RECREATION CHAIRMAN OF THE PARK BOARD