Loading...
HomeMy WebLinkAbout1997-10-16GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, OCTOBER 16, 1997 - 7 PM CITY HALL - CONFERENCE ROOMS A & B, FIRST FLOOR 200 SOUTH MAIN STREET I. Call to Order 11. Invocation III. Approval of the September 11, 1997 minutes IV. Citizen Requests V. Old Business A. Consideration of a request for renewal of an Adopt -A -Park agreement with the Creekwood West Homeowners Association for Big Bear Creek Nature Preserve from Pool Road to Parr Park VI. New Business A. Consideration of an application from Young Life Mid Cities for the Adopt -A - Road Program for Mustang Road from W.D. Tate Avenue to Ira E. Woods Avenue B. Athletic Field Usage Policies VII. Miscellaneous Staff Reports VIII. Miscellaneous Board Items X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS Pji RAREP AND PO'S,TED ON THIS THE 10TH DAY OF OCTOBER 1997 AT 5:00 P.M. �>--- AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, October 16, 1997 at 7:03 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Larry Atchley Barbara Johnson Roy Robertson Jeff Kirkhuff Ruth Nichol Gina Dutcher - 7:30 Art Pierce - Left 7:35 Hayden Smith Mark Born Linda D. Willis Melissa Stevens - 8:50 Shane Wilbanks Absent: John Fox Staff: Doug Evans Ryan Wade Joe Moore The meeting was called to order at 7:03 p.m. A motion was made by Art Pierce and seconded by Hayden Smith to approve the September 11, 1997 minutes. The motion passed unanimously. There were no Citizen Requests. OLD BUSINESS A motion was made by Art Pierce and seconded by Barbara Johnson to approve the request for renewal of an Adopt -A -Park agreement with the Creekwood West Homeowners Association for Big Bear Creek Nature Preserve from Pool Road to Parr Park. The motion passed unanimously. NEW BUSINESS A motion was made by Mark Born and seconded by Barbara Johnson to approve the application from Young Life Mid Cities for the Adopt -A -Road Program for Mustang Road from W.D. Tate Avenue to Ira E. Woods Avenue. The motion passed unanimously. Athletic Policies - Doug and Joe explained the creation and use of Athletic Policies. Staff is researching an expanded version to include a Committee of all youth associations to recommend control of fields. The Committee would consist of 1 or 2 representatives from each association and a Parks Board representative. Discussion ensured. Did Dario know to call rain -out line? Check with Linda Huff/John Boyle about legality. Get copy of other cities' policies. Staff bullet concerns that we have. This will be brought back to next Parks & Recreation Board Meeting. MISCELLANEOUS STAFF REPORTS Casey's Clubhouse workday is October 18th. Swimming Pool Update - Bids have gone to City Council. Ira E. Woods/Hwy. 26 Trail - Environmental Assessment in progress. Snakey Lane Trail - Proposal due next week. Survey - 250 returned in two days, due by October 24th. ADJOURN The motion was made by Mark Born and seconded by Linda D. Willis to adjourn the meeting. The meeting adjourned at 8:30 p.m. RECORDING SECRETARY - Joe Moore DIRECT OF PARKS AND RECREATION 0�%�. CHAIRM�K BOARD V. OLD BUSINESS A. Consideration of a request for renewal of an Adopt -A -Road agreement with the Woods Neighborhood Association for Dooley Street. from Northwest Highway to Lake Grapevine. The application is attached for review. The current agreement was approved by the Parks & Recreation Advisory Board on November 16, 1995 and by the City Council on December 5, 1995. The Woods Neighborhood Association requests that the Board consider renewing the agreement. A copy of the application is attached for review. Staff recommends approval. B. Consideration of the creation of a Youth Athletic Committee and appointment of a liaison from the Parks & Recreation Advisory Board to serve on the Committee. Staff recommends the Board approve the concept of a Youth Athletic Committee in an effort to improve communications with the Parks & Recreation Department on items such a maintenance schedules of athletic fields, athletic seasons, tournaments, etc. Staff also recommends the Board appoint a liaison from the Board to sere on the Committee. C. Discussion of policies pertaining to the usage of athletic fields. It is time to review and update the current Athletic Facilities Policy in Grapevine. Please review the policies attached from the Cities of Hurst and Irving and be prepared to discuss who is eligible for co-sponsorship, how the facilities are allocated for practices and games, maintenance of the athletic fields and specific sport seasons. VI. NEW BUSINESS A. Consideration to participate in the Grapevine "Whistle Stop Christmas" on December 5. 6. 12 and 13. A copy of the application is attached for review. This would be a great opportunity to promote parks and recreation in Grapevine. Staff will have additional information on the event at the meeting. B. December Parks & Recreation Advisory Board meeting. Due to the large number of activities during the Thanksgiving and Christmas holidays, the Board has typically elected to not meet during the month of December. The Board will discuss this at the meeting.