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HomeMy WebLinkAbout1998-01-15GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, JANUARY 15, 1998 - 7 PM CITY HALL - CONFERENCE ROOMS A & B, FIRST FLOOR 200 SOUTH MAIN STREET I. Call to Order II. Invocation III. Approval of the November 20, 1997 minutes IV. Citizen Requests V. Old Business A. Report regarding the Youth Athletics Committee meeting held on Tuesday, January 13, 1998. VI. New Business A. Consideration of a request from Grapevine Masonic Lodge #288 for the Adopt -A -Road Program for Hall -Johnson Road, from William D. Tate Avenue to Pool Road. B. Discussion and appointment of a Committee to plan the Grand Opening of Casey's Clubhouse. C. Parks and Facilities Tour VII. Miscellaneous Staff Reports VIII. Miscellaneous Board Items X. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AIN POSTED ON THIS THE 9TH DAY OF JANUARY 1998 AT 5:00 P.M. DIRECTOR OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, January 15, 1998 at 7:00 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Absent: Staff: Hayden Smith Ruth Nichol Linda Dobbs Willis Larry Atchley Roy Robertson Ryan Wade Jeff Kirkhuff Art Pierce Shane Wilbanks John Fox 7:20 Mark Born 7:25 Barbara Johnson Melissa Stevens Gina Dutcher Doug Evans Joe Moore The meeting was called to order at 7:08 p.m. A motion was made by Ryan Wade and seconded by Linda Dobbs Willis to approve the minutes of the November 20, 1998 meeting. The motion passed unanimously. OLD BUSINESS A.) Doug Evans reported on the Youth Association Meeting. The meeting will be a monthly meeting to be held on the 2nd Tuesday of each month. Hayden Smith gave his rendition of the discussion of the meeting. More kids than practice areas was main focus of discussion. Discussed more utilization of open spaces, schools and churches for additional fields. Doug concurred and was impressed with just the open dialogue among all the associations, Baseball, Football and Soccer. Meadowmere was discussed as a good source of future fields. Future funding in next years General Fund will address further field development at Meadowmere. Mark Born gave his opinion of meeting which basically mirrored what Hayden and Doug spoke on. NEW BUSINESS: A.) Adopt -A- Road — The Masonic Lodge requested to Adopt -A -Road at Hall Johnson from Hwy. 121 to Pool Road. A motion was made by Art Pierce and seconded by Hayden Smith to approve the Adopt -A -Road. Motion passed unanimously. Art Pierce reported on involvement of Adopt -A -Park groups and how they were doing. He said that the participants like what they are doing and enjoyed talking to Art. The organizers said it's tough to keep people involved. B.) Casey's Clubhouse Dedication - The entire Board offered to help out on the Casey's Clubhouse Dedication on May 2°d. Joe will bring more specifics to next meeting. C.) Parks Tour — Doug will look at a early Saturday morning tour in the next few weeks. Park Board will meet at Sr. Center next month. MISCELLANEOUS BOARD ITEMS Kelly Allensworth is reassigned to Recreation Supervisor . The position will be advertised to fill the Recreation Superintendent position as soon as possible. Snakey Lane Trail will be bid next week. Hwy. 26 Trail — plans are being finished up and scheduled to be submitted to TXDOT by Feb. I'`. Doug Evans will meet with Colleyville, Southlake and N. Richland Hills. Pool construction has been slowed by rain. The target date is still May. Advertising for lifeguards is going on now with new incentive programs. PARD will tap into past swim team participants for lifeguards. PARD is replacing 3 playstructure units at Oak Grove, Glade Landing and Hutchins Park. Sidewalks were installed at Oak Grove to tie fields together and allow for handicap accessibility. Doug informed board of Geoffrey Sherman, the new Horticulturalist, and his credentials. The traffic island at Wall and Dove will be redesigned and taken to Council in the near future. The Mitchell House landscaping will be installed shortly. Doug handed out the Citizens Survey to Board and said it would be a discussion item on the next Park Board meeting. A motion was made by Ruth Nichol and seconded by Jeff Kirkhuff to adjourn. The motion passed unanimously and meeting adjourned at 8:39 p.m. M G SE11TARY - Joe Moore, Assistant Director of Parks & Recreation DIRE R OF PARKS AND RECREATION CHAhUV1 OF THE PARK BOARD V. OLD BUSINESS A. Report renardina the Youth Athletics Committee meetina held on Tuesday, February 10, 1998. Staff will give the Board a brief report on the Youth Athletics Committee meeting held on Tuesday, February 10, 1998. The main topic of the meeting was the 1998 athletic field schedules. B. Brief discussion regarding the Athletic Facilities Policy. Staff will brief the Board on the process of updating the Athletic Facilities Policy. C. Parks and Facilities Tour Boardmembers will discuss possible dates for the parks and facilities tour. VI. NEW BUSINESS A. Recreation Superintendent Interviews Staff will inform the Board of the interview process for the Recreation Superintendent position. B. Parks, Recreation & Open Space Master Plan Update The Board will discuss the master plan update for parks & recreation. Please bring your copy of the Citizen Survey Results prepared by National Service Research. Please be prepared to discuss the results of the survey. C. Senior Citizen Center 20`h Anniversary Senior Center Director Linda Gregory will inform the Board of the upcoming 201" Anniversary celebration scheduled at the Senior Center. Date of the celebration has been set for May 20 - 23, 1998.