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HomeMy WebLinkAbout1998-08-20GRAPEVINE PARKS & RECREATION ADVISORY BOARD REGULAR MEETING THURSDAY, AUGUST 20, 1998 — 7:00 PM CITY HALL — CONFERENCE ROOMS A & B, FIRST FLOOR 200 SOUTH MAIN STREET I. Call to Order II. Invocation III. Approval of the July 16, 1998 minutes IV. Citizen Requests V. Election of Chairperson, Vice Chairperson and Secretary for FY 1998-99 VI. New Business A. Proposed policy regarding criminal background checks on volunteer coaches and assistant coaches in youth sport leagues sponsored by the Grapevine Parks & Recreation Department B. Concession Contracts C. Booth for Grapefest D. Consider approval of an Adopt -A -Park agreement with the Grapevine High School Habitat for Humanity and Volleyball Team for the Lake Grapevine Hike & Bike Trail, from the Oak Grove Soccer Complex to Kimball Road VII. Staff Reports A. EPA Region 6 1998 Administrator's Environmental Excellence Award for Environmental Education B. Texas Trails Symposium C. Miscellaneous Reports VIII. Miscellaneous Board Items IX. Adjourn IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE PARKS AND RECREATION DEPARTMENT AT 410-3122 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE BOARD MEETING AGENDA, WAS PREPARED AND P= HIST E TH DAY OF AUGUST 1998 AT 5:00 P.M. DIRECtqR OF PARKS AND RECREATION CITY OF GRAPEVINE COUNTY OF TARRANT STATE OF TEXAS The City of Grapevine Parks and Recreation Board met Thursday, August 20, 1998 at 7:00 p.m. at City Hall, 200 South Main Street, Grapevine, Texas with the following members present, to wit: Linda Dobbs Willis Hayden Smith Barbara Johnson Shane Wilbanks Ruth Nichol Larry Atchley Roy Robertson Jeff Kirkhuff Ryan Wade Mark Born Sara McCall Absent: Curtis Ratliff Art Pierce Jeanne Hatfield Staff: Guest: Doug Evans Joe Moore Lori Smeby Sarah Wesbrook — Hometown Star Kelly Ryan, Dallas Morning News The meeting was called to order at 7:03 p.m. A motion was made by Linda Dobbs Willis and seconded by Mark Born to approve the minutes of the July 16, 1998 meeting with the correction of "Oak Grove" on page 2, paragraph 3. The motion passed unanimously. Sara McCall, the new Park Board Student Liaison, was introduced to the board members. Election of Chairperson, Vice Chairperson and Secretary Ruth Nichol nominated Roy Robertson for Chairperson. Larry Atchley moved and Ryan Wade seconded that nominations cease. Roy Robertson was elected Chairperson by acclamation. Roy Robertson nominated Linda Dobbs Willis for Vice -Chairperson. Larry Atchley moved and Mark Born seconded that nominations cease. Linda Dobbs Willis was elected Vice -Chairperson by acclamation. Larry Atchley nominated Barbara Johnson for Secretary. Hayden Smith moved and Jeff Kirkhuff seconded that nominations cease. Barbara Johnson was elected Secretary by acclamation. New Business Doug Evans introduced the history of the City's involvement in doing background checks for City leagues, primarily, youth basketball. Lori Smeby further explained that the application was included in the agenda packet. If adopted, the program would begin after October 1, 1998. Discussion ensued for several minutes. New coaches from out of state will need to be checked into further by an out of state check. All coaches and assistant coaches will be checked for the last seven years, whether in Texas or out of state. Fees to be passed along to participants. A motion was made by Barbara Johnson and seconded by Hayden Smith to support the background check process and recommend it to Council. The motion passed unanimously. Concession Contract Larry Atchley motioned and Jeff Kirkhuff seconded to accept the concession contract at Oak Grove Softball and recommend it to Council. Grapefest booth Barbara will chair the Decoration Committee and Ryan, Roy and Ruth will help them. Mark Born will call Board members to fill slots. The new location of the two booths will be further south in front of Winn Dixie Grocery Store. Adopt -A -Park Mark Born moved and Barbara Johnson seconded to approve the Adopt -A -Park agreement with the Grapevine High School Habitat for Humanity and Volleyball Team for the Lake Grapevine Hike & Bike Trail, from the Oak Grove Soccer Complex to Kimball Road. The motion passed unanimously. Staff Reports Announcement of EPA Region 6 1998 Administrator's Environmental Excellence Award for Environmental Education. Barbara is to make a list of programs, awards and certificates to display at the Grapefest booth. There was a discussion about the Texas Trails Symposium Conference on February 4, 5 and 6, 1999. Miscellaneous Reports Miscellaneous reports covered Sunshine Harbor, Western OaksBelfort Park, Big Bear Creek Trail through Memorial Baptist Church, Oak Grove Softball Field #3, Hwy. 26 Hike & Bike Trail, Hwy. 26 North Landscaping and Horseshoe Trails Overlay Project. The irrigation trenches at Dove Park have settled as reported by Mark Born — repaired. The intersection of the new trail and Snakey Lane is a hazard — referred to Street Dept. The road hump on Dove Road and trail is not very tall, should we notify Police? — referred to Street Dept. The motion was made by Jeff Kirkhuff and seconded by Larry Atchley to adjourn the meeting. The meeting adjourned at 9:15 p.m. RECORDING SECRETARY - Joe Moore, Asst. Director PARD DIRECTOR OF PARKS AND RECREATION ZL"��n CH OF THE PARK BOARD V. NEW BUSINESS A. Presentation of the Meadowmere Park Concept Plan Staff and the Parks & Recreation Advisory Board Committee has reviewed the concept plan of Meadowmere Park and would like to present the plan to the Board for review. Officials from Mesa Design Group will present the concept plan. B. Proposed policy regarding criminal background checks on volunteer coaches and assistant coaches in youth sport leagues sponsored by the Grapevine Parks & Recreation Department Staff has made several modifications to the policy since last month's meeting and would like to discuss the modifications with the Board before implementation. A copy of the proposed policy is attached for review. An official from BTI will give the Board a brief presentation on the services provided by the firm. C. Discussion of proposed Bond Election items relatina to Parks & Recreation The City Council has discussed a proposed bond election sometime before the end of the year. The bond election would include several items pertaining to Parks & Recreation. Staff will discuss these items with the Board. D. Consider renewal of an Adopt -A -Park agreement with Jay Young Photography for Bear Creek Park Enclosed is a copy of the agreement. Staff recommends approval. E. Consider appointment of an Adopt-A-Park/Road Coordinator Staff is searching for someone on the Board who may have an interest in coordinating the Adopt-A-Park/Road program. The duties would include serving as the liaison between the City and the program participants in keeping communication lines open and keeping records of the actual work schedules of the participants. F. Concession Contract The Board asked staff to have the Pepsi contract on the agenda for discussion and consideration. A copy of the proposed contract is enclosed for review. VI. MISCELLANEOUS STAFF REPORTS Attached is a copy of an agenda memo that was on the September 81h Council agenda. The item was an amendment to the FY 1998 budget to include several miscellaneous park projects totaling $434,700. Page 2 of the memo lists the projects.